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HomeMy WebLinkAboutMinutes - Read Before Packet - 7/25/2017 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - July 24, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: July 24, 2017 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, City Clerk Wanda Winkelmann, and Deputy City Clerk Aimee Jensen met on Monday, July 24, and the following summarizes the discussions that began at 7:31 a.m. July 25 Adjourned Meeting/Work Session During the Adjourned Meeting, City Council will consider adjourning into Executive Session to conduct the mid- year performance evaluation of the Municipal Judge. Following the Adjourned Meeting, three Work Session topics will be discussed: 1. City Charter and Municipal Court Jurisdiction. 2. NISP Fish and Wildlife Mitigation and Enhancement Plan. It was noted that Save the Poudre has submitted comments and staff is asked to be ready to respond. Also, staff reported that $100,000 is needed for monitoring – does this amount include an escalator for future monitoring costs? Please address this during the presentation. 3. PFA Annual Report. Are KFCG funds being placed in reserves to minimize impact if KFCG is not renewed? If so, how was this determination made? Please respond to this during the presentation. Six Month Calendar Due to the number of items scheduled for the August 8 Special Meeting, the LPT requested that the Residential Parking Permit Program (RP3) be moved to August 22. Because of this addition to the August 22 Work Session, the Fort Collins and Organized Energy Markets has been moved to the Unscheduled Items list. The order of items for the August 22 Work Session will be: 1. RP3; 2. Smoking Ordinance; 3. Business Engagement Action Plan. Discussion ensued about placing a question on the November ballot to amend City Code provisions regarding marijuana to allow Council to conform with state statutes; currently any changes require a local vote. The LPT requested that this item be heard by the Legislative Review Committee (LRC) at their next meeting (August 8) to determine if the City has taken a position on past changes made by the state, and then bring the item forward at the August 15 Regular Meeting for Council’s consideration. In a memo, staff is asked to explain the proposed ballot measure and summarize the outreach that has occurred. Leadership Planning Team Meeting July 24, 2017 Page 2 of 3 Staff will be taking the STR item to Planning & Zoning at their August meeting. To ensure there is enough time for public outreach and compliance, staff is asked to schedule the first reading regarding STRs on September 5, with second reading occurring September 19. The ordinance is effective ten days after final passage (September 29), and STR operators will have until October 15 to obtain a license. As noted last week, due to the NLC Conference, the Annual Evaluations of the City Manager and City Attorney have been moved to Monday, November 13. The evaluation of the Municipal Judge will occur on November 28 (the Judge is unavailable on November 13). Other Discussion Items Deputy City Manager Mihelich noted: 1. Staff’s comments regarding NISP are online and there is a portal for citizens to add their comments. There is no formal open house planned. 2. The Finance Committee recommends allowing other non-profits (not just Housing Catalyst) to apply for fee waivers for affordable housing projects. The LPT requested that this item come before Council for formal consideration. 3. Business Engagement Action Plan will be discussed at the August 22 Work Session. In the presentation, staff is asked to address goals and recommended strategies, including recommendations for how Council can engage. 4. Staff engaged residents in the Alta Vista neighborhood by going door-to-door with a Spanish-speaking interpreter and asking questions that were loaded on an electronic tablet. The neighbors expressed concern for traffic calming and getting from the neighborhood to destinations further south. Based on extensive engagement, staff is now recommending extending the sidewalk from the bus stop north of Vine east to Lemay so people can get to the existing park and businesses, as well as Tres Colones monument signs. City Manager Atteberry reported: 1. The meeting with the BAVA neighbors, Odell, and New Belgium went well. Topics discussed include the Lincoln Corridor and special events. 2. As noted in his email to Council last week, planning staff attended the Larimer County Planning Commission meeting to oppose the metro district application (I-25 and Mulberry - “Mokler Annexation”) unless certain design standards are met and the applicant agreed to be annexed into the City. 3. Councilmember Stephens received information from Larimer County about the possibility of licensing businesses that sell tobacco products. She intends to bring this up under “Other Business” at the August 15 Regular Meeting and staff is asked to be able to respond to questions. The materials received by Councilmember Stephens will be included in the Thursday packet. 4. A ceremony commemorating the 1997 Spring Creek Flood will be held on Friday from 6:30 -7:30 p.m. 5. He is meeting with North Fort Collins Business Association Leadership to discuss topics they have identified, including transients, homelessness, Stormwater west side of north College, Albertsons vacancy, and transit in north Fort Collins. Mayor Pro Tem Horak commented on the following items from the July 20 Thursday packet: a. City Plan. In a memo for the Thursday packet, staff is asked to address the rationale for what was excluded in the various options. What was the scope of equity and inclusivity, and are there alternatives for how this may be accomplished? Leadership Planning Team Meeting July 24, 2017 Page 3 of 3 2. Fireworks Report. Excellent memo and a good template for future staff reports as it contains data, graphs, and future actions/recommendations. 3. Homeless/Transient Calls. The “heat map” that lists the contacts was appreciated. For the next report, please include a heat map that shows current contacts and last year’s contacts (in a different color). 4. Spring Water Quality Update. What is the plan to telegraph this good news to the public? 5. DBA Community Outreach. Councilmember Overbeck provided this excellent summary that describes the outreach being conducted around Bohemian Nights/NewWestFest. Is the City/CSU planning to provide a similar document for stadium events? 6. Radon Workgroup. It was suggested it may be helpful to form the workgroup prior to data collection. 7. Electric Time of Use (TOU) Implementation. What are the goals and objectives to increase energy efficiency efforts for low income residents? How is Environmental Services involved in energy efficiency efforts? PRPA is working with a third-party to evaluate their efficiency programs. 8. City Manager’s Report. It might be helpful to arrange the report by Outcome Area rather than department. Also, a high-level review or connection to the City Council Initiatives Dashboard would be appreciated. 9. Game Day Operations. A request for funding Student Ambassadors has been made from the Good Neighbor Fund; this expense should be charged to normal game-day operations. The LPT discussed Broadband and the suggestion to post financial data on the City’s website. Can information about Longmont’s Broadband be included (such as their financial information)? How do we make information gained from Longmont’s experience more accessible to the community? Mayor Pro Tem Horak inquired into the process around annexations – is there a staff member assigned to a particular annexation/neighborhood who can serve as the point of contact for neighbors after the annexation has occurred? Mayor Troxell: 1. Discussed his recent experience with learning about another municipality’s building review process. The LPT noted it would be helpful for Fort Collins to have one person serve as the point of contact and coordinate the development review process. 2. Inquired into small cell facilities and if they can have their own pole (vs. using an existing City-pole). It was requested that the City Manager bring forward an ordinance for August 15 or September 5 for Council to consider a moratorium (in order for standards to be developed) on these types of small cell facilities. 3. Attended the Bloomberg Harvard Leadership program last week. The focus of the program is on leadership and innovation in governance. The meeting adjourned at 9:42 a.m.