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HomeMy WebLinkAboutMemo - Mail Packet - 6/20/2017 - Information From Darin Atteberry Re: Memorandum From Mike Calhoon Re: Spring Storm UpdateParks Department 413 South Bryan Avenue PO Box 580 Fort Collins, CO 80522 970.221.6660 970.221.6849 - fax fcgov.com/parks Date: June 9, 2017 To: Darin Atteberry, City Manager Thru: Jeff Mihelich, Deputy City Manager Wendy Williams, Assistant City Manager From: Mike Calhoon, Director of Parks Re: Spring Storm Update Introduction On May 18 th and 19 th Fort Collins experienced one of the five worst storm events involving tree damage to the community. This memo provides an update on response efforts and estimated costs. An appropriation ordinance is being prepared for the July 5 th Council meeting. Background It appears that Fort Collins received more tree damage than most cities along the Front Range. The variety of temperatures seems to be the difference in snow fall totals producing branch breaking weights. This is the fifth major storm in the last 22 years. This storm had the potential to be much worse if the temperatures had dropped a few more degrees between Thursday night and Friday morning. The worst area of town appears to be on the Colorado State University campus. Response Update The storm response has involved several divisions throughout the organization. -Streets-equipment, operators and limb drop off sites. -Forestry-corrective pruning and chipping. -Parks-equipment and operators. -Storm Water-equipment and operators. -Traffic-traffic control and signage. In addition there are three private tree companies under contract. An additional 60’ bucket truck was rented pre-storm in anticipation of the event. Priorities were established based on health and property threats. A running list is being maintained in the Tree Keeper software. Currently all of the highest hazardous trees have been pruned with many hanging limbs remaining in the canopy which are the next priority. June 15, 2017 TO: Mayor & City Councilmembers FROM: Darin Atteberry FYI /sek Most of the areas around Old Town are now complete. Several recreation areas including Warren, Blevins, Rolland Moore, Library and Landings Parks have been completed. The team will be moving through Collindale Golf Course while still working on main arterials in the next week. As we are moving through the City we are revising our estimates for recovery down to two months. Estimated Direct Costs (blue indicates updated estimates) Monthly Costs -Three Tree Companies $119,616 X 2 = $239,232 -60’ Bucket Truck Rental 3,200 X 1 = 3,200 -Traffic Control 8,000 X 2 = 16,000 Tub Grinding (Tub grinding bids are due Tuesday, June 13 at 3pm.) -Private Trees $150,000 -Public Trees 60,000 Total Direct Costs for Three Months $468,432 Internal Costs  Parks Redirected Costs $ 6500 Incremental Costs 147 Parks Subtotal $ 4,584  Streets Redirected Costs $23,866 Incremental Costs 7,866 Equipment/Fuel Costs 13,336 Streets Subtotal $ 45,068  Utilities Redirected Costs $ 1,243 Incremental Costs Equipment/Fuel Costs 2,556 Utilities Subtotal $ 3,799  Forestry Redirected Costs $52,000 Incremental Costs 10,500 Equipment/Fuel Costs 2,900 Forestry Subtotal $ 65,400 Internal Costs Total $ 118,851 Total Storm Costs $ 587,283 We will be providing the next update in one month. In this report we have included the Redeployed Costs (cost of staff being diverted from regular duties), Incremental Costs (cost of overtime due to the storm response) and Equipment/Fuel costs related to the storm response. The number of full tree removals is small enough that the regular Forestry budget can absorb the stump grinding and re-planting costs. Appropriation Ordinance Preparation of an appropriation ordinance is under way and planned to go in front of Council at the July 5 th meeting. This ordinance will be modeled after the 2011 appropriation request.