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HomeMy WebLinkAboutMinutes - Read Before Packet - 5/23/2017 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - May 22, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: May 22, 2017 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, May 22, and the following summarizes the discussions that began at 7:37 a.m. May 23 Adjourned Meeting/Work Session City Council will join the City Works graduates for dinner at Washington Park. The Training Room at Operations Services will be used in the event of inclement weather. At the Adjourned Meeting, Council will discuss their appointments to boards, committees, and authorities. Mayor Pro Tem Horak expressed his interest in being an alternate on the Finance Committee and Futures Committee. Mayor Troxell is also willing to serve as an alternate. The first Work Session topic is Enforcement and Outreach Update. The LPT asked if the Homelessness Management Information (HMIS) software can provide data on the number of people helped. In the presentation, staff is asked to state the goal of the efforts and how success is measured. If information is available, staff is asked to briefly discuss Larimer County’s efforts to address behavioral health. Staff will provide an update regarding the Community Organics Recycling Project (Work Session Item #2). Staff will discuss the need for a regional solution for compostable materials. June 6 Regular Meeting The LPT reviewed the draft agenda for June 6. On the Consent Agenda will be second reading of an ordinance that waives over $100K in fees for the Housing Catalyst’s Village on Redwood Affordable Housing Project. Staff is asked to issue a press release that telegraphs this good news. The May 18 Thursday packet contained a memo regarding landmark designations for four City-owned properties. Staff is asked to pull the item related to the Municipal Building at 300 Laporte Avenue and prepare more detailed information about its relationship to the Municipal Campus Master Plan. The three remaining City-owned properties addressed in the memo (Dairy Gold Creamery, Continental Oil Company Building, and James Ross Proving-up House) will be brought forward on June 6 for historic designation. Leadership Planning Team Meeting May 22, 2017 Page 2 of 4 Staff is asked to include information regarding the definition of “eminent threat” and emails received about vinyl siding materials in the June 6 agenda materials for adoption of 2015 International Codes. These two items will be addressed at a future Council meeting. For the item regarding the Residential Parking Permit Program (RP3), staff is asked to state why $100 was chosen for violations. A City-initiated 109–acre enclave annexation is proposed in southeast Fort Collins (abutting Kechter Road and situated between Ziegler and South Timberline). In the Executive Summary, staff is asked to indicate if there are objections from the residents being annexed. For future annexations, the LPT suggested that staff provide information to the Councilmember whose district is receiving the annexation. Fort Fund grant disbursements will be on the June 6 Consent Agenda. A recent SAR has been addressed regarding a past grant recipient who has not been recommended for funding in this cycle. As requested at the May 16 Regular Meeting, “Alternative 3” will be on Council’s agenda for Capital Expansion Fees. The LPT noted this option is more expansive than the one adopted. Staff will propose three options for 365 bus service. The LPT suggested that 365 service should be considered the base service in future BFO offers rather than submitted as an enhancement. Six Month Calendar No meeting will be held on May 30 (which is a fifth Tuesday). The following topics will be discussed at the June 13 Work Session: 1. CSU Game Day Operations. 2. Time of Use Electric Rates. 3. City Revenue/Contingency Planning and Remaining 2017 Re-appropriation Items. The LPT discussed a date for the first Council meeting in August (a meeting won’t be held on August 2 due to Neighborhood Night out). Since a favorable alternative date wasn’t found, a Special Meeting will be called on August 8 for the possible November ballot measure related to Broadband. A URA meeting has been scheduled for August 8 to discuss the Poudre Whitewater Park. Staff is asked to provide a memo for the Thursday packet with more information. Additionally, a Work Session on RP3 will follow the URA Meeting. The tentative date of August 15 has been scheduled for the Hageman request to purchase certain property at Running Deer Natural Area. As previously stated, Council will have two options to consider, the sale of the property and a long-term lease. The discussion on Organized Energy Markets has been moved to the August 22 Work Session. Due to the Council discussion at the retreat regarding City Plan, an updated purpose statement is needed for the September 12 Work Session. Staff asked for guidance regarding the Unscheduled Item “Occupancy Study (U+2).” The LPT stated this item was not addressed at Council’s retreat and will need direction from Council to move forward. Leadership Planning Team Meeting May 22, 2017 Page 3 of 4 Other Discussion Items The LPT discussed last week’s snow storm and the damage caused to trees throughout the City. Two residential drop-off sites have been established where residents can deliver tree limbs and debris at no charge. Staff is asked to provide a memo for a future Thursday packet that outlines the lessons learned from this event and identify areas where community education would be helpful, such as the benefits of pruning trees, etc. Deputy City Manager Mihelich stated: 1. In the Thursday packet, staff will provide an outline of the next steps and timeline for: a. Analysis of the Community Trust Ordinance, b. Update from the Technical Advisory Committee regarding West Nile Virus and spraying. 2. An email was received from the Federal Railroad Administration (FRA) in response to the meeting held in Washington. They are responsive to the City’s request for additional discussion on Fort Collins’ request regarding the train horn noise waiver and committed to a future visit to Fort Collins. Staff is asked to ensure our federal representatives are apprised of this development. City Attorney Daggett noted: 1. A white paper on Short Term Rentals (STR) was included in the May 18 Thursday packet. 2. The Council appointment to the Regional Water Collaboration Committee was not included in the May 23 resolution. Staff is asked to include this for the June 6 meeting. 3. The Ethics Review Board has discussed a proposed Code amendment specifying permitted Councilmember activities (as they relate to conflicts of interest). The LPT requested that these amendments be brought forward for Council’s consideration. City Manager Atteberry reported: 1. The City has received a “Notice of Claim” for the incident where a citizen was struck near a bus stop and a construction zone. 2. He is working with Loveland and Larimer County to finalize the agenda for the joint meeting on May 31. Discussion topics include Broadband, airport, County Road 30, housing affordability, economic development, and behavioral health. It was suggested that some of the topics could be covered in a memo. 3. Senior Planner Emily Allen has been awarded the International Town Gown Association Presidential Excellence Award. 4. Environmental Program Manager Susie Gordon has received a Lifetime Achievement Award from the Colorado Association for Recycling. 5. The Retreat Report was included in the Thursday packet. Councilmembers are asked to provide their feedback on the report to Mr. Atteberry. A resolution outlining the Council priorities will come before Council on June 6. As he noted in his email last week, Mayor Pro Tem Horak stated that the Colorado Water Conservation Board (CWCB) approved the Boxelder Basin Regional Stormwater Authority’s loan modification request. Formal action for Council’s consideration may be coming forward on June 6. Mayor Pro Tem Horak commented on items from the May 18 Thursday packet: 1. Land Sales and Leasing Guidelines for City-owned Natural Areas. It may be helpful to provide additional context regarding paragraph 4A explaining the intent behind the language. 2. Northern Integrated Supply Project (NISP). Regarding meetings with the Northern Colorado Leadership Planning Team Meeting May 22, 2017 Page 4 of 4 Conservancy District (Northern) - it would be helpful to have meeting minutes posted online as soon as possible after the meetings. 3. 2017 Air Quality, Climate, Recycling Citizen Survey Results. How will the results be utilized? It was suggested that education is needed as respondents rated the air quality (ozone) as excellent or good when in fact Fort Collins has a poor ozone rating. 4. Amplified Sound Follow-up. The Noise Committee recommends no changes to the current Code. Mayor Troxell: 1. Participated in the Climate Community Summit in Aspen and personally signed a compact. Stay tuned for an update from staff. 2. Gave kudos for the items included in the Thursday packet: a. White paper on Short Term Rentals. b. State of the Poudre River. The health of the river has improved over the years. c. Poudre Heritage Alliance Update. d. Newsletter from the MPO. The meeting adjourned at 9:59 a.m.