HomeMy WebLinkAboutAgenda - Mail Packet - 5/16/2017 - City Council Retreat Agenda - May 12-13, 2017Memorandum
Date: May 8, 2015
To: Honorable Mayor and Members of the City Council
Darin Atteberry, City Manager
From: Julia D. Novak, Retreat Facilitator
Re: Retreat Preparation and Agenda
I appreciate the time you each spent with me discussing your hopes and expectations for the
upcoming City Council Retreat. The purpose of this memorandum is:
Clarify the goals and purpose of the retreat
Identify what needs to be done to prepare for the retreat; and
Share the agenda.
The Council Retreat provides an opportunity to set the stage for productive governance and
develop a shared workplan for the next 12 to 24 months.
The Strategic Plan provides an important framework for harnessing the resources of the
organization. A copy of the most recent End Term Report is attached to this document. There
may be items that will continue into this next period, and the City will continue to use this
framework and reporting technique to structure the workplan and communicate progress.
Preparation
In addition to reviewing the materials mentioned above, please be prepared come prepared to
discuss what is important to you, personally, over the next 12 to 24 months. The retreat is the
opportunity for the governing body to come together and consider one another’s personal
priorities so that you can, collectively, identify priorities and provide direction to the City
Manager and City staff.
Initiatives and Priorities:
Each Councilmember will be an opportunity to share the most important policies and initiatives
they wish to pursue to advance towards the City’s vision: To Provide World-Class Municipal
Services through Operational Excellence and a Culture of Innovation.
This is your chance to be BOLD and share your ideas with your colleagues and set the
stage for developing a shared workplan.
Be clear about how to categorize your initiatives and priorities: are they new policies,
projects or adjustments to existing policy or practice? (think Policy, Project or
Adjustment).
Fort Collins 2017 Retreat Page 2
The Novak Consulting Group
Strengthening organizations from the inside out.
Remember to share not only “what” is important, but also “why” it is important to you
and ultimately to the community.
Think of framing the importance of each initiative in the context of the “problem being
solved” or “opportunity being seized” and being clear about what success looks like.
A worksheet to use for your own brainstorming is also included.
Fort Collins 2017 Retreat Page 3
The Novak Consulting Group
Strengthening organizations from the inside out.
Initiatives and Priorities
Strategic Outcome Area Policy Project Adjustment
Economic Health
Transportation
Safe Community
Neighborhood Livability
& Social Health
Culture and Recreation
Environmental Health
High Performing
Government
Fort Collins 2017 Retreat Page 4
The Novak Consulting Group
Strengthening organizations from the inside out.
Governing Expectations
At the May, 2015 retreat, the Mayor and Council discussed expectations. We will spend some
time reviewing this list – reflecting on what has worked well and where expectations have not
been met. The group can adjust this to reflect what they believe is appropriate moving forward
together.
What do you expect from your
colleagues on the Council?
What additional expectations do
you have for the Mayor and Mayor
Pro Tem?
What expectations do we have for
the staff?
Meet 1-1 with each other
When a decision is made – it is
done
Try not to ascribe motive to
behaviors
Share the “why” behind your
vote
No second guessing – assume
everyone reaches an informed
conclusion
Don’t triangulate through staff
Support one another when a
factual matter is questioned
Support staff when/if impugned
by public
No badgering one another or
staff
Avoid “gotchas” – staff and one
another
Ask questions in advance
Be present and engaged in the
meeting
Read the materials in advance –
PREPARE
Don’t rush the development of
policy language – wait until
next meeting, Mayor will not
entertain this
Don’t disrespect the public and
each other
Offer amendments if it will get
us to yes!
Take lead on things we are
passionate about as long as
staff time is not impacted
outside our normal process
Mayor
Appreciation expressed for
Wade’s style and how he has
led meetings to-date
Meet with each member of
Council monthly – work with
our individual needs and styles
Provide Councilmembers equal
time
Fort Collins 2017 Retreat Page 5
The Novak Consulting Group
Strengthening organizations from the inside out.
FORT COLLINS, COLORADO
CITY COUNCIL RETREAT AGENDA
Retreat Goals:
Set the stage for productive governance
Develop a workplan for Council priorities for the next 12 to 24 months to guide the City
organization
Norms for the retreat:
Listen with respect
o Let others finish before you
start talking
o Be attentive to the speaker
o Disagree agreeably
Be:
o BOLD
o positive and realistic
o candid and honest
o patient and self-aware
o engaged and fully present
Strive for consensus
o Look for opportunities to
agree
o Remember the power of
“if” and “and”
Have fun!
FRIDAY, MAY 12, 2017 – DINNER AT 5:00 – MEETING UNTIL 8:00 PM
Setting the Stage
Welcome and Introductions
Agenda Review
Norms and Expectations for the retreat
Agenda Item Outcome: Create a safe environment for honest exchange of ideas.
The Transition: From Campaigning to Governing
The 2017 election returned the Mayor and two Council members and brought one new
person to the group. We will discuss the transition from campaigning to governing and
share what you hope this governing body will be known for over the next two years.
Agenda Item Outcome: Establish a foundation for shared governance.
Procedural Items
The following list of procedural items have been collected during the past several
months and Council’s input/direction is sought.
Governing Expectations
o What about our procedural interactions and expectations have served us well?
o What expectations have not been met?
o What do we need to discuss or change as this Mayor and Council begin work
together in 2017?
Council Meetings
o If a Councilmember would like to ask a question or give information about an
item on the Consent Agenda, should the item be pulled, or should the
Councilmember ask the question under “Consent Calendar Follow-up”?
Fort Collins 2017 Retreat Page 6
The Novak Consulting Group
Strengthening organizations from the inside out.
o If a Councilmember intends to bring a new topic up under “other business”
should the agenda be amended to include the topic?
o Rather than reporting all activities at a meeting, could Council enter
Councilmember reports as the City does media reports so they will post to their
individual web page?
o We need a process for Council requested videos.
o Expectation: If a Councilmember has a significant question or concern about an
item on the agenda, please inform the City Manager or Mayor in advance of the
meeting (example: concerns expressed about agreement with Lyric on Jan. 3
meeting)
Email & Council Support
o if an email comes to all members of Council, past practice has been a
coordinated response is sent by the Mayor.
o Expectation: Staff does not have capacity to monitor and respond to individual
Councilmembers email.
Agenda Item Outcome: Care for procedural needs to ensure the City Council can govern most
effectively.
Policy Items
The following list of policy topics and conversations have been suggested:
Funding for CAP projects to close the 3% gap
Electric Time of Use – Rate Policy Issue
Smoking in downtown, request by restaurant owners to decriminalize violation and
establish a smoking area for employees.
Role of boards and commissions (including staff support for social media)
PSD/Transfort Partnerships
Child Abuse Prevention
Food Bank Capital Campaign – what should the City’s policy be in responding to these
type of requests?
Economic Sustainability
Status of RP3
Natural Area Land Sale (Hageman- Running Deer)
Agenda Item Outcome: Provide direction on some policy questions that have surfaced in recent
months.
Closing
Fort Collins 2017 Retreat Page 7
The Novak Consulting Group
Strengthening organizations from the inside out.
SATURDAY, MAY 13, 2017
9:00 AM – 4:00 PM (BREAKFAST AVAILABLE AT 8:30 AM)
Check-in/Agenda Review
Welcome the City’s Executive Team to the retreat
Make schedule adjustments/course correction as necessary
Agenda Item Outcome: Set the stage for a productive day together.
Reflections on What Works
Council and the Executive Team will be asked to reflect on the past 12 to 24 months–
and share when you were most proud of Fort Collins City government. Consider what it
was that was accomplished, who was involved and the role that City Staff and the City
Council played in that success.
Agenda Item Outcome: Provide insight on how individuals process and reflect on what success
looks like for the Fort Collins City Council.
Reviewing the Framework
The City’s Strategic Plan identifies seven Strategic Outcome Areas that provide a
framework for both the work of the organization and the Council priorities.
We will review the Outcome Areas and assess whether these are still the “right” areas
to focus in order to achieve the Vision for Fort Collins City government.
Agenda Item Outcome: Agreement on the outcome areas.
Council Initiatives
Each Councilmember will be asked to discuss the most important policies and initiatives
they wish to pursue to further the City’s vision: To Provide World-Class Municipal
Services through Operational Excellence and a Culture of Innovation.
Agenda Item Outcome: Understand one another’s individual interests in advancing the City.
Setting Priorities in the Context of the Strategic Plan
The City Manager will provide an overview of the relationship between the
Strategic Plan, the Budget and the Council Workplan
Explore key initiatives in the context of the Strategic Outcomes identified in the
City’s Strategic Plan.
o Economic Health
o Transportation
o Safe Community
o Neighborhood Livability
& Social Health
o Culture and Recreation
o Environmental Health
o High Performing
Government
Reflect on the potential initiatives and identify the collective priority of the
governing body, and refine the direction to staff.
What implementation tools will be useful in accomplishing the work?
o Community Working Groups
Agenda Item Outcome: Identify the City Council’s priority work plan for 2017 - 2019.
Fort Collins 2017 Retreat Page 8
The Novak Consulting Group
Strengthening organizations from the inside out.
Council Assignments
Board & Commission and Committee Assignments
See attached worksheet
Closing/Next Steps
Review the work and agree on next steps
Agenda Item Outcome: Agree on how the Council's workplan will be finalized and supported in
the coming year.
City Manager’s Office
City Hall
300 LaPorte Ave.
PO Box 580
Fort Collins, CO 80522
970.221.6505
970.224.6107 - fax
fcgov.com
May 2017 Retreat Topics
1. If a Councilmember would like to ask a question or give information about an item on
the Consent Agenda, should the item be pulled? Or should the Councilmember just ask
the question under “Consent Calendar Follow-up?”
2. If a Councilmember knows in advance of the Council meeting that he/she will be
bringing up a topic under “Other Business,” should the agenda be amended to include
the topic?
3. Councilmember follow-up/reports. Rather than reporting on all their activities at a
meeting, Council could enter them in as we do for media reports and they would be
posted to their individual web page.
4. Establish a process for Council-requested videos.
5. If a Councilmember has significant questions or concerns about an item on the agenda,
please inform CM or Mayor in advance of the meeting. (example: concerns expressed
about agreement with Lyric on Jan. 3 meeting)
6. If an email comes to all members of Council, past practice has been a coordinated
response is sent by the Mayor. Some Councilmembers have asked staff to
monitor/respond to their emails – staff does not have the bandwidth to do this for all
Council.
7. Funding for CAP projects to close the 3% gap
8. Electric Time of Use
9. Smoking in downtown, request by restaurant owners to decriminalize violation and
establish a smoking area for employees.
10. Role of boards and commissions (including staff support for social media)
11. PSD/Transfort Partnerships
12. Child Abuse Prevention
13. Food Bank Capital Campaign
14. Amount of time for citizen participation
15. Priorities Dashboard: Ensure that it is provided to new Council at the retreat.
16. Economic Sustainability
17. Status of RP3
18. Natural Area Land Sale (Hageman- Running Deer)
CITY COUNCIL
Wade Troxell, Mayor
Gerry Horak, District 6, Mayor Pro Tem
Bob Overbeck, District 1
Ray Martinez, District 2
Gino Campana, District 3
Kristin Stephens, District 4
Ross Cunniff, District 5
INTRODUCTION
This report provides an update to City
Council and to the community on the City
Council Initiatives. This report highlights some
of the major accomplishments and strategic
direction this Council has provided during the
last two years.
The current City Council Initiatives were
developed in 2015 and are focused in seven
outcome areas.
2015-2017 COUNCIL END-OF-TERM REPORT
2 | 2015-2017 COUNCIL END-OF-TERM REPORT
BACKGROUND
As we near the end of another City Council term,
it is important to look back and acknowledge the
work and impact City Council has had and will
continue to have on the community now and in
the future.
This Council passed over 300 ordinances
and over 200 resolutions during their term.
The City of Fort Collins continues to improve as
an organization and Council is a large part of
that work. It’s not just how many ordinances are
passed (300)! The more impressive work is the
steering, guiding, and continued attention to
making this community the best it can be.
In the 2015-2017 time period, City Council
completed the foundational work of updating the
Strategic Plan and adopting the 2017-18 budget.
The adopted budget includes funding for
maintaining the high level of service citizens
expect in Fort Collins and it shows commitment
in the following areas:
Neighborhood Quality
Neighborhood Services will see the addition of
code compliance staff and expanded funding for
the Residential Permit Parking Program (RP3.)
Public Safety
Police Services will also see the additional of
staff as well as technology upgrades and work
towards the future in the way of a regional
training facility and additional substations.
Environmental Goals
Citizens will see continued efforts to enhance
resiliency, energy efficiency, and investments in
natural areas and the Poudre River.
Future Visioning
The next few years will see updates to critical
long-term plans including City Plan, the
Transportation Master Plan, the Transit Master
Plan, and the Cultural Plan.
HIGHLIGHTS
The following are just a few of the major efforts
addressed by the 2015-2017 sitting Council.
Housing Affordability
Initiated efforts to address middle-income and
low-income housing accessibility. Efforts
included reviewing changes to the Land Bank
program and collaborations to work regionally to
address affordability.
Neighborhood Livability
In addition to additional staff in both
Neighborhood Services and Police Services, the
Neighborhood Connections program has moved
into a pilot phase with 20 neighborhoods
participating. City Council has also ensured that
the City remains highly engaged with CSU to
minimize neighborhood impact from the opening
of the stadium.
3 | 2015-2017 COUNCIL END-OF-TERM REPORT
HIGHLIGHTS
Public Safety
After multiple years of effort, a Campus West
police sub-station will become a reality in 2017-
18. Safety efforts also include continued
implementation of body worn cameras and
community based efforts including the It’s On Us
campaign to combat sexual assault.
Air Quality
In 2016 a fugitive dust ordinance was passed.
After many trainings and educational campaigns
enforcement started in November 2016. The City
strongly supported state legislation to address
nuisance exhibition of excessive vehicular
exhaust and the bill progressed further than last
year but ultimately died in committee.
City of Fort Collins Foundation
A fund is in motion to be established under the
Community Foundation with a goal of leveraging
grant opportunities with a focus on youth
participation and supporting organizational
performance initiatives.
I-25 Widening Efforts
Council recognizes the critical infrastructure and
performance that is currently lacking in I-25.
Many milestones were achieved to address this
issue including approval of matching funding
from Fort Collins and other communities,
completion of an IGA with CDOT, joint submittal
to GOCO for regional trail connections, and
success on Phase 1 improvements which will
start in 2017.
CSU Stadium
The City has continued to be heavily engaged in
the stadium project including involvement with
the Stadium Advisory Committee, development
of game day operation plans, and conversations
around future use of the Hughes stadium site.
Climate Action
The 2015 adoption of climate action goals will
result in $12M in energy, waste, and
transportation investments which have been
leveraged by $2.30 for every City dollar invested.
Fort Collins increased local solar capacity by
more than 3x between 2014-16.
4 | 2015-2017 COUNCIL END-OF-TERM REPORT
HIGHLIGHTS
Transportation
This City Council saw the introduction of the
Bike Share program and a Zipcar launch in the
City. Budget dollars were also committed to
work towards seven-day service for
MAX and Transfort.
OPENINGS AND
IMPROVEMENTS
Soapstone Bison Release
Opening of the Timberline Recycling Center
Completion of the Utility Administration Building
at 222 Laporte Avenue
EPIC Center Upgrades
Safe Routes Tavelli School Trail Connection
Skate Park Lights at Northside Aztlan
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CITY COUNCIL
INITIATIVE DASHBOARD
The purpose of this dashboard is to track the progress of priorities established during the April 2015 Council retreat. It will be
updated quarterly and included in packets to guide the scheduling of items on the 6-month planning calendar.
Last Updated: March 30, 2017
Next Major Update: Late Summer, 2017
PROGRESS
COUNCIL
RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN
ECONOMIC HEALTH
CITY FOUNDATION Purpose: Provide funding to projects or the
ideas “outside norm” of General Fund
Spending:
Outcomes:
• Provide framework for creation of
a foundation
Financial
Services
Staff shared with CFC on Jan
23rd, at a work session Feb
28th and will bring forward a
resolution of support March
28th.
Ongoing
INNOVATION
COMMUNITY
Foster and promote a community of
innovation, which allows the triple helix
model to thrive and which also provides the
support necessary for startup businesses
• Complete assessment of existing
innovation assets in the
community.
• Support Colorado State University
in their efforts for innovation
designation
• Develop Innovation Community
Strategic Plan
Sustainability
Services
City staff has convened an
internal City as a Platform Task
Force, which will identify and
examine policies, procedures
and procurement standards.
The task force will present to
the Council Futures Committee
in June and expects to have
task force results by July 2017.
ENVIRONMENTAL HEALTH
BOXELDER
STORMWATER
DISTRICT COUNCIL
APPOINTMENT
City Council desires to appoint one of their
members to the BBRSA Board. The IGA
allows the City to appoint one member
independently and one at-large member
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CITY COUNCIL
INITIATIVE DASHBOARD
PROGRESS
COUNCIL
RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN
AIR QUALITY
ENFORCEMENT
Ensure air quality standards and rules are
being met by utilizing various enforcement
mechanisms. Focus will be on fugitive dust
and rolling coal
• Pass fugitive dust ordinance
• Achieve legislative action on
rolling coal
Sustainability
Services
Council passed, Fugitive Dust
Ordinance on May 3, 2016.
Internal and community
trainings and outreach have
been conducted and
enforcement began on Nov. 1,
2016. Quarterly trainings
planned in 2017
Rolling coal legislation was
defeated in the Legislature in
2016 and 2017. Similar
legislation may come back this
session.
City adopted Dust Manual into
Administrative Policy requiring
all City projects control dust
WATER TAP
FEES/DISTRICTS
Explore options for addressing impacts of
increasing water development fees on
affordable housing and look at long-term
water supply planning
• Begin regional discussions about
water
• Find solution to provide cost-
effective water to new affordable
housing projects
Utilities A Steering Committee was
appointed at the May 31st
Water Workshop and met
several times to develop a
Collaboration Charter. Both
ELCO and the City have
formally adopted the Charter.
FCLWD’s approval is pending.
The Committee is currently
drafting strategies for
collaboration and will continue
to meet quarterly.
A budget offer was submitted
by Sustainability Services to
fund the purchase of ditch
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CITY COUNCIL
INITIATIVE DASHBOARD
PROGRESS
COUNCIL
RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN
Ongoing
WASTE TO ENERGY Examine means to reduce the amount of
waste being put into landfill and increase
recycling by looking at methods such as
waste to energy
• Optimized use of materials and
increased waste diversion
Sustainability
Services
City Council passed
Community Recycling
Ordinance unanimously on first
reading Sept. 6, 2016. Staff
subsequently met with haulers
to ensure familiarity with
ordinance requirement and
review educational materials.
Analysis of organics options
underway and work session
planned for May 2017.
Timberline Recycling Center
opened on Aug. 22, 2016,
collecting more “hard to
recycle” items in addition to
regular recyclables. Plastic film
collection pilot initiated in
February 2017..
Mayor Troxell and
Councilmember Cunniff serve
on regional wasteshed
coalition. Regional survey and
Regional Wasteshed Planning
Study completed. Regional
forums completed in Fall 2016.
Phase II analysis and
engagements efforts in
development.
Staff has developed a
partnership with Woodward to
construct and operate a
cogeneration unit at DWRF.
This is a re-design of a project
that was included in the ’15-’16
budget. Council funded an
additional appropriation in the
Budget to complete the project,
which captures more methane
than the original design.
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CITY COUNCIL
INITIATIVE DASHBOARD
PROGRESS
COUNCIL
RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN
SAFE COMMUNITY
POLICE
SUBSTATION IN
CAMPUS WEST
Increase police presence in the Campus
West area through the deployment of a
Police substation
• Work with potential partners in
Campus West Area to identify
possible sites
• Focus on providing a presence in
the neighborhood to foster positive
relationships
Police Services An offer to acquire space for
this project was funded by City
Council in the 2017-18 Budget.
Final lease negotiations
expected complete by mid-
April. Council approved one-
time funding for build-out of the
space on March 21, 2017.
Project entering renovation and
build-out in Q2 2017.
Ongoing
COMMUNITY
POLICING
APPROACH
Increase community engagement through
the increased use of bicycle patrol
• Be seen in an approachable way
in the community through the use
of expanded bike patrols
Police Services Ongoing - Incorporating
feedback from Council Work
Session into Patrol division
such as:
Expanded number of officers
trained to deploy on bicycles
Currently deploying officers on
overtime to help with transient
concerns in the downtown
area, with seasonal
adjustments as appropriate into
warm weather months of 2017.
NEIGHBORHOOD LIVABILITY & SOCIAL HEALTH
Ongoing
NEIGHBORHOOD
LIVABILITY
Discuss and investigate methods and tools
to increase neighborhood livability city-wide
• Provide additional resources for
code enforcement and education
in targeted neighborhoods
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CITY COUNCIL
INITIATIVE DASHBOARD
PROGRESS
COUNCIL
RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN
EXPAND IGA
DISCUSSION TO
USE OF HUGHES
STADIUM
Engage CSU in a discussion on the use of
Hughes Stadium. Suggest a community
conversation with the County, CSU,
residents, and the City
• Help CSU engage in a community
discussion about future uses of the
stadium site
Executive
Services/PDT
City Manager and staff met with
CSU to review the property
assessment timeline in August.
CSU solicited feedback
regarding public engagement
process and land use planning.
Cameron Gloss was identified
as the lead staff member to
work with CSU.
The initial assessment process
is planned to conclude in the
summer of 2017.
Staff has continued planning
and outreach efforts to assist
CSU as needed in this process.
Ongoing
HOUSING
AFFORDABILITY
Explore options to address middle income
issues and affordable housing for low
income/homeless
• Secure funding for the
development of additional parcels
• Review Land Bank program
• Engage in regional conversations
about the affordability of housing
Sustainability
Services
Land Bank Program:
Three public Land Bank
Briefings arescheduled for
March with a Workshop to
follow in spring. Council to
consider code changes this
summer.
Housing Northern Colorado
The Board of Realtors merged
their housing affordability work
group with the County
Commissioners’ effort. Five
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CITY COUNCIL
INITIATIVE DASHBOARD
PROGRESS
COUNCIL
RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN
CULTURE AND RECREATION
AS PARKS REACH
BUILD OUT, SHIFT
FOCUS TO
REFRESHING
Fort Collins parks are aging and in need of
improvements in order for them to
adequately meet the growing demands of
today’s users.
• Keep pace with changing trends
in recreation
• Adapt to changing community
needs
• Provide equitable experiences city
wide
• Connect people with nature
• Replace and improve antiquated
infrastructure
Community and
Operation
Services
Avery Park improvements to be
completed this summer. Staff
is using as pilot project for
neighborhood park refresh.
Extensive community outreach
conducted for City Park refresh
over past year. Will be used in
defining a phase I project to be
identified late ’17 or early ‘18
Funding options for refresh
efforts to be explored as part of
Parks and Recreation Plan
update in 2018 or 2019.
TRANSPORTATION
TRAIN UNDERPASS Look at options to provide priority access to
emergency vehicles across or under train
tracks. Examine sharing train schedules in
real time
• Explore alternatives to improve the
Vine and Lemay railroad crossing
experience
Planning,
Development, &
Transportation
The frequency and duration of
train delays have been
significantly reduced as a result
of the Union Pacific and Great
Western Railroad capital
project completion.
A partial offer was funded for
the next budget cycle related to
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CITY COUNCIL
INITIATIVE DASHBOARD
PROGRESS
COUNCIL
RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN
I-25 WIDENING
FUNDING
Explore mechanisms and strategies to work
with other regional jurisdictions to identify
local funding opportunities that help
leverage state and federal funding to
accelerate the improvements needed to I-
25 in Northern Colorado.
• Identify local funding opportunities
that leverage state or federal funds
• Engage regional officials to
leverage additional dollars from
the region
• Secure funding for expansion of
key bridges along I-25. Note:
CDOT received TIGER grant
award of $15 million to help
accelerate these projects and
other improvements forward by
fifteen years).
Planning,
Development, &
Transportation
$2.25 million funded in2017-
2018 Budget for local match to
be used for I-25 improvements
in Northern Colorado. Council
approved in March a contract
with CDOT for 2017
contribution of $1.125M in local
match. Council will also
appropriate year 1 contribution
of $455K to Larimer County as
part of regional contribution.
City of Fort Collins, town of
Timnath and private property
owners entering into agreement
to provide as much as $18.5M
to CDOT to share in costs for
Prospect/I-25 Interchange
improvements. City of Fort
Collins provided CDOT with
letter of intent to commit to
funds on March 1, 2017. Fort
Collins, Timnath, and property
owners working on a public-
private partnership agreement
to decide local share
responsibilities and repayment
mechanisms.
Phase I of I-25 improvements
(SH-7 to SH-402) to begin in
2017 and be completed in 2020
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INITIATIVE DASHBOARD
PROGRESS
COUNCIL
RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN
Ongoing
OPEN DATA POLICY Develop a robust open data policy and
Fcgov.com open data portal to improve
citizen access to information and to
enhance transparency
• Develop initial website
• Develop Open Data Proclamation
• Develop internal Open Data Policy
• Research and implement a robust
open data portal platform
Information and
Employee
Services
Resolution to Adopt Open Data
Policy adopted at February 7,
2017 Council Meeting.
Completed What Works Cities
assessment and site visit.
Currently in discovery phase
awaiting project identification.
Design and configuration of first
phase of Open Data Portal
nearly complete. “Soft launch”
to organization scheduled for
March 30th. Will be available to
the public the first week of April.
Open Data position funded
beginning in 2018 as part of
2017-2018 BFO process.
Ongoing
SALES TAX
RECAPTURE
INITIATIVE
Examine ways to recapture sales tax
dollars lost to surrounding communities
near the community’s Growth Management
Area
• Evaluate opportunities to enter into
revenue sharing agreements with
surrounding communities and if
feasible develop revenue sharing
agreements
Sustainability
Services
Finance & EHO developed a
list of potential target areas for
future sales tax sharing
agreements.
Staff met with Timnath on June
10th. The existing IGA already
includes agreement to consider
Revenue Sharing in key
influence areas along I-25.
OVERBECK
MARTINEZ
SUMMERS
STEPHENS
CUNNIFF
HORAK
TROXELL
Affordable Housing Board (1)
Resolution 2017-0XX
Air Quality Advisory Board (1)
Resolution 2017-0XX
Art in Public Places Board (1)
Resolution 2017-0XX
Building Review Board (1)
Resolution 2017-0XX
Citizen Review Board (1)
Resolution 2017-0XX
Commission on Disability (1)
Resolution 2017-0XX
Community Development Block
Grant (CDBG) Commission (1)
Resolution 2017-0XX
Cultural Resources Board (1)
Resolution 2017-0XX
Economic Advisory Commission (1)
Resolution 2017-0XX
Energy Board (1)
Resolution 2017-0XX
Golf Board (1)
Resolution 2017-0XX
Human Relations Commission (1)
Resolution 2017-0XX
Land Conservation & Stewardship
Board (1)
Resolution 2017-0XX
Landmark Preservation Commission (1)
Resolution 2017-0XX
Natural Resources Advisory Board (1)
Resolution 2017-0XX
Parking Advisory Board (1)
Resolution 2017-0XX
2017-2019
COUNCIL BOARDS AND COMMISSIONS
LIAISON ASSIGNMENTS
BLANK PLANNING GRID
ASSIGNMENT
LEGISLATIVE
APPOINTMENT
REFERENCE
ASSIGNMENT
OVERBECK
MARTINEZ
SUMMERS
STEPHENS
CUNNIFF
HORAK
TROXELL
LEGISLATIVE
APPOINTMENT
REFERENCE
Parks and Recreation Board (1)
Resolution 2017-0XX
Planning and Zoning Board (1)
Resolution 2017-0XX
Retirement Committee (1)
Resolution 2017-0XX
Senior Advisory Board (1)
Resolution 2017-0XX
Transportation Board (1)
Resolution 2017-0XX
Water Board (1)
Resolution 2017-0XX
Women’s Commission (1)
Resolution 2017-0XX
Youth Advisory Board (1)
Resolution 2017-0XX
Zoning Board of Appeals (1)
Resolution 2017-0XX
COUNCIL COMMITTEE ASSIGNMENTS
Election Code Committee (3)
Resolution 2017-0XX
Ethics Review Board (3 + A)
Resolution 2017-0XX
Finance Committee (3)
Resolution 2017-0XX
Futures Committee (3)
Resolution 2017-0XX
Legislative Review Board (3)
Resolution 2017-0XX
AUTHORITY ASSIGNMENTS
Downtown Development Authority (1 + A)
Resolution 2017-0XX
Housing Catalyst (1)
X
Resolution 2017 -0XX
2017-2019 Council Boards & Commissions Liaison Assign.
OTHER ORGANIZATION ASSIGNMENTS
ASSIGNMENT
OVERBECK
MARTINEZ
SUMMERS
STEPHENS
CUNNIFF
HORAK
TROXELL
LEGISLATIVE
APPOINTMENT
REFERENCE
Colorado Municipal League (CML) Policy
Committee (1 + City Manager)
Resolution 2017-0XX
Colorado State University Liaison
Committee (2)
Resolution 2017-0XX
Disaster Council (Mayor) Resolution 2017-0XX
Forfeited Property Disposition Committee
(Mayor or designee)
Resolution 2017-0XX
Larimer County Open Lands Advisory Board Resolution 2017-0XX
Library Trustee Selection Committee Resolution 2017-0XX
North College Urban Renewal Plan Citizen
Advisory Group
Resolution 2017-0XX
North Front Range Metropolitan Planning
Council (MPO)
Resolution 2017-0XX
Northern Colorado Airport Commission Resolution 2017-0XX
Platte River Power Authority (Mayor or
designee, City Representative
X Resolution 2017-0XX
Poudre Fire Authority Board of Directors Resolution 2017-0XX
Poudre Heritage Alliance Resolution 2017-0XX
Poudre School District Liaison Committee Resolution 2017-0XX
PDT Staff will continue to lead
the broader IGA conversation
with Timnath, with
Finance/EHO providing support
in discussions as needed.
WHAT IS THE CITY’S
FUTURE?
Engage citizens, visitors, and businesses in
visioning about the future of Fort Collins as
part of the City Plan update
Planning,
Development, &
Transportation
City Plan is scheduled to be
updated in 2017. BFO Offer
funding the update was funded
by City Council and staff is in
early stages of scoping the
project.
POLICY ON USE OF
EXCESS USE TAX
AT YEAR END
Provide clarity on how Use Tax in general
and how Use Tax greater than budget is
utilized within the budget process
Financial
Services
Complete - policy drafted,
reviewed and finalized with
CFC in December 2015
(CDOT).
HIGH PERFORMING GOVERNMENT
SOCIAL
SUSTAINABILITY AS
KEY OUTCOME
AREA
Discuss the potential of adding Social
Sustainability as an 8th Key Outcome Area
Financial
Services
Complete - Memo to Council
recommended we maintain our
current 7 Outcome Areas and
modify one to Neighborhood
Livability and Social Health.
Completion of Social
Sustainability Strategic Plan will
also help achieve goals
planning, design, and right of
way work for the Vine and
Lemay crossing and staff has
met with railroad officials to
assess the re-location of the
switching yard.
committees were formed to
tackle the topic of regional
efforts that could improve
housing affordability.
IGA ON COMMUNITY
SEPARATORS
Engage the Town of Timnath in a
discussion to examine the use of
community separators
• Continue to focus on natural areas
and agricultural separators
• Engage Timnath officials in
discussions about a potential IGA
Executive
Services/PDT/
Community and
Operation
Services
While Timnath has been willing
to evaluate shared planning
and revenues along the I-25
corridor, to date they have not
expressed an interest in
developing a shared community
separator plan
Natural Areas continues to
actively monitor potential
separator sites for purchase
Executive
Services/PDT
Staffing resources were
approved for 2017-18.
additional Code Enforcement
officers to target “key” areas in
2017 for increased levels of
enforcement have been hired
and onboarded.
company shares for use by
affordable housing
developments; however this
offer was not funded. Staff is
now considering potential
options moving forward.
that is mutually agreed to with the County.
• Appoint new board member after
current appointment term expires
Utilities Complete - Mayor Pro Tem
Gerry Horak was appointed to
be the City Representative to
the BBRSA Board. Mr. Horak
was elected as Board President
at their April meeting. Mr.
Sampley continues to be
available as a technical expert
and support Mr. Horak in his
role.
Clarify and limit “comments”
during question
o Questions
o Motion
o Comments
Remind us if we start
commenting before a motion
Let us know about events in our
district – invite us, acknowledge
us when we are there (Sarah
can invite automatically)
Include Council on industry
visits
Formality at Council
Informal at worksessions
Give us feedback on industry
meetings
Remind us to make reports
from committees
It is appreciated when you call
people by name at the podium
Use the gavel if you have to in
order to maintain order
Mayor Pro Tem
City Manager
Genuine follow-up on matters
of inquiry
SAR guidelines
o Ask for clarification
from Council if needed
o Prepare an FAQ with
standard responses for
Council to use
o Put “Hot Topics” Q&A
on website
o Show us how to search
the database of prior
SARs
Don’t read P*P presentations
Provide materials in a timely
manner (don’t wait ‘til Tuesday)
Highlight changes to
presentations and ordinances
Judge
Quarterly reports are helpful
Point out things that you see
are emerging issues
Judge requests feedback on
quarterly and annual report and
appreciates the Judicial Review
meetings
Attorney
Share case law trends
Appreciate 1-1 interaction with
City Council
CC all of Council on responses
City Attorney appreciates if you
provide a heads up when you
have legal questions and
welcomes your feedback