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HomeMy WebLinkAboutMinutes - Read Before Packet - 4/11/2017 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - April 10, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: April 10, 2017 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, April 10, and the following summarizes the discussions that began at 7:41 a.m. April 11 Special Meeting This meeting, also known as the “Organizational Meeting,” is held for the swearing in of the newly elected Mayor and Councilmembers. A resolution expressing appreciation to Councilmember Campana will be considered, the Mayor Pro Tem will be elected, and interim appointments to Council committees will be made. The Mayor will outline the process for electing the Mayor Pro Tem, which includes: A. The Mayor describes the responsibilities of Mayor Pro Tem; B. Mayor recommends process for electing Mayor Pro Tem; and C. Councilmembers can suggest an alternative to the proposed process. Staff is asked to include this process on future “Organizational Meeting” agendas. April 18 Regular Meeting The LPT reviewed the draft agenda for April 18. Council will consider an amendment to the Land Use Code (LUC) that adopts provisions similar to the “Safe Place to Rest” model used in Nashville. This ordinance would establish community based shelter services. The LPT requested that the Outreach Fort Collins (OFC) Staff Report be folded into the May 23 Work Session as part of the update on homelessness services. In the presentation, staff is asked to provide data on the OFC program – how is success measured? Mayor Pro Tem Horak and County Commissioner Gaiter will interview candidates (who will jointly represent Fort Collins and Larimer County) for the Director of the Boxelder Basin Regional Stormwater Authority (BBRSA). On April 18, Council will discuss their recommended appointee. A subset of the annual re-appropriation ordinance will be presented for Council’s consideration on April 18. City Manager Atteberry reported that sales tax collections for the end of March are approximately $500K below budget. Staff is asked to bring forward a “mini-appropriation” ordinance for those projects that are already in progress and discuss the other items first with the Finance Committee, and then with Council in the May-June timeframe. In a SAR request this weekend, staff was asked to provide a forty-year history of similar situations Leadership Planning Team Meeting April 10, 2017 Page 2 of 3 where first quarter revenues were either negative or below expectations – did this trend continue throughout the year? When staff brings forward the appropriations, they should be prepared to address what could be cut from this year’s budget to make up any shortfalls. Six Month Calendar Deputy City Manager Mihelich stated that Larimer County may need additional time for their May 9 Work Session presentation on “Community Behavioral Health.” If this item is moved to another date, staff is asked to determine if another topic can be added to the May 9 agenda. Also on May 9, staff will provide a Broadband update that will review the retail model business plan. Mayor Pro Tem Horak discussed the email received from Dan Endries about the wholesale model. Staff will respond to Mr. Endries’ comments in the form of a Service Area Request (SAR). The order for the May 23 Work Session will be: 1. Homeless Update/OFC Update; 2. Disruptive Behaviors Update; 3. Composting; 4. Sign Code Update. Regarding Item #3 “Composting,” staff is asked to describe how it fits in the bigger picture of “Waste to energy.” An update on Nature in the City (NIC) will be provided to Council in a written report. Should additional information be requested, staff can provide a presentation at a future Work Session. Other Discussion Items The LPT discussed the election and commended the City Clerk’s staff for improvements to the process (such as the use of election workers to process the ballots, floor decals at City Hall to provide way-finding, etc.). The LPT noted comments were received from citizens about the lack of a 24 hour ballot drop box at City Hall. City Clerk Winkelmann stated staff would be happy to have such a box installed; outside ballot drop off boxes must be on camera 24/7. City Manager Atteberry stated staff will implement this solution for the 2019 election. Assistant City Manager DiMartino reported: 1. Staff has created brochures about the newly-adopted rules regarding short term rentals. 2. A staff team is meeting to discuss proposed ballot language (for the November election) that would align the City’s regulations on marijuana businesses with state statutes. Team members are also meeting with business owners. 3. A staff team is looking at improvements to the application process for board and commission appointments to ensure personal information (such as home address, phone numbers, and email address) is not included on the public application shared in packet materials. Deputy City Manager Mihelich stated: 1. The Land Conservation and Stewardship Board will be reviewing the proposed administrative policy around selling Natural Area land. Staff will gather the Board’s feedback, make changes to the policy (as needed), and provide both to Council (in a future Thursday packet) for feedback. Leadership Planning Team Meeting April 10, 2017 Page 3 of 3 2. The Colorado Clean Energy Cluster has completed their work and they are going to disband. They will continue to talk with other partners in this arena (including efforts around FortZED) and through the lens of the City as a platform. City Manager Atteberry: 1. Has been having conversations with community members who are interested in using City Hall as a music venue (such as musicians playing before a Council meeting). The City of Austin participates in this model. Staff will research it further. It was also suggested this could be a topic for the Council retreat. 2. He, Chief Hutto and the Mayor will be meeting with the editorial board of The Coloradoan to discuss last week’s editorial about policing issues. The group will convey the City’s commitment to addressing community concerns, and accountability. Updates will be provided to Councilmembers in his 1:1’s. 3. Fort Collins will be hosting the annual Tri City Water Conference. 4. A report will be forthcoming about the funding for Innosphere and their move away from needing any obligations from the City of Fort Collins. 5. Discussed possible topics for the next quarterly meeting with Larimer County and Loveland. The LPT discussed the purpose of these meetings – to celebrate, to inform, to request help? Potential topics include airport issues, affordable housing, economic development, broadband, behavioral health, Ranch master plan. 6. Met with the Governor’s appointed Executive Director for Broadband Tony Neil Graves. Mr. Graves will oversee broadband in rural areas. 7. Transportation board member Gary Thomas is moving to Pueblo in June. A proclamation will be prepared to honor Mr. Thomas’ service to the community. 8. Received information from the City of Loveland about their contribution to the Food Bank. Staff will provide the information in the Thursday packet. Mayor Pro Tem Horak discussed the following items from the April 6 Thursday packet: 1. City Council Events Calendar. Can the meetings of Council Committees (LRC, Futures, Finance Committee) be added to this schedule or a created as a supplementary schedule? 2. End of Term Report. Staff was commended for the report. 3. Housing Affordability and Median Income Memo. He appreciated the information. Has anyone done a survey to find out how new home purchasers are able to purchase a home in Fort Collins? Mayor Pro Tem Horak noted: 1. The Town of Wellington is concerned about their contribution to the BBRSA. Staff is asked to determine if an agreement can be considered that would outline each respective entity’s contribution to the project. 2. The Air Quality Control Commission is hosting a Science Forum on April 20. 3. An email was sent to Council regarding hydraulic fracturing (“fracking”) coming to Fort Collins. Is the agreement with Prospect Energy still in place? Mayor Troxell: 1. Will be participating in a music district tour on Wednesday. 2. Has been invited to submit an application for the Bloomberg Harvard City Leadership Initiative. 3. Discussed the City’s legislative policy agenda and the importance of knowing the priorities of our institutional partners (CSU, FRCC, PVH, etc.) for awareness and support. The meeting adjourned at 9:49 a.m.