HomeMy WebLinkAboutMinutes - Read Before Packet - 3/28/2017 - Memorandum From Jackson Brockway Re: Leadership Planning Team Meeting Minutes - March 27, 20171 of 2 | P a g e
City Manager’s Office
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300 LaPorte Ave.
Fort Collins, CO 80522
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MEMORANDUM
Date: March 27, 2017
To: Mayor and Councilmembers
From: Jackson Brockway, Graduate Management Assistant
Re: Leadership Planning Team (LPT) Meeting
Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City
Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett,
and Graduate Management Assistant Jackson Brockway met on Monday, March 27th. The
following summarizes the discussions that began at 7:40 am.
March 28 Regular Meeting
Immediately following roll call, Mayor Troxell will provide a statement expressing community
support in response to the vandalism of the Fort Collins Islamic Center. If Council wishes to
pursue any further action, this can be done under other business.
Council Discussion Item #4: Procedures for Civil Actions. Citizen emails have suggested that
Council be more deliberative in its approach to setting rules for civil procedures. Carrie and/or
Judge Lane will provide a summary of the rules and justification for the approach prior to
Council discussion.
Other Business Items
1. Council will need to make a motion in order to cancel the April 4th meeting.
2. Council will need to make a motion to call a special meeting for April 11th as the
organizational meeting for the new Council.
March 28th Work Session
Neighborhood Services Highlights: Staff is asked to expand on parking services updates and
the parking regulations in the Sheely Neighborhood for game day activities. It was suggested
that more active enforcement and oversight needs to be taken by the City on the first game.
Staff was asked to provide a read before memo that clarifies the commuter permit pricing
system vs. CSU permits.
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LPT discussed the comments provided in the AIS from the Parking Advisory Board, and
indicated that, when possible, it is preferred to have recommendations and statements from
board and commissions as a formal body, not just individual board members. In a read before
memo, still will provide additional context about the Parking Advisory Board’s comments
regarding the RP3 program.
The memo will also clarify if code changes are necessary for changes to the parking program.
Related to game date activities, a project with CDOT will allow the stadium to become a living
laboratory to measure and collect data for parking, traffic flow, etc. and show improvements to
parking and traffic in the future. Staff will be available to discuss this project at the work session.
In response to an LPT suggestion, staff will reach out to a citizen who expressed his concern
with neighborhood parking conditions near CSU in a previous SAR.
Advanced Metering Infrastructure: This item is being pulled from the work session to allow for
additional work to be done prior to bringing it forward.
Six Month Planning Calendar
April 25th: Upper Poudre River Watershed: Staff is asked to provide a broad perspective in this
topic regarding what we are trying to accomplish, any major issues or challenges, and any
requirements that should be put in place to preserve the safety of the watershed.
May 2th: It is recommended that Capital Expansion Fees be rescheduled on May 16 to allow all
fees to be brought together on one item. The 6 month planning calendar will be updated to
clarify. The construction of the Twin Silo Park has brought up questions to the methodology of
assessing the adequate level of fees. It is anticipated that this will be discussed at the April 25
Work Session regarding capital expansion fees.
May 23rd: The Nature in the City Update has been added to this agenda.
June 6th: Staff report on Safe Place to Rest will be pulled off the report and moved to a future
work session. Other topics at this works session will include a summary of issues being
experienced in the City regarding disruptive behavior.
Other Discussion Items
Kelly DiMartino reported:
1. The CityWorks 101 program launched last week. This year, the City is partnering with
PSD to launch a tandem youth version of the CityWorks program this summer. Mayor
Troxell offered kudos to City staff from a CityWorks 101 participant on the focus and
demonstration of the City’s Mission, Vision, and Values that are demonstrated regularly
by city staff and reflected through this program.
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Jeff Mihelich
1. No action is currently being taken to consider “allowable areas” within the smoke-free
zones. This has been added to the Council retreat list to determine if it’s a priority for the
next Council.
2. FortZED: The group is taking a break through the summer and then will determine
whether to restructure or dissolve after the summer. The future of the group could be
influenced by recommendations from the City as a Platform Task Force.
Darin Atteberry
1. Darin and Jeff will be in Baltimore, MD on April 3rd for the annual Baldrige conference.
Because meetings conflict directly with LPT, LPT will be rescheduled to another time on
Monday or Tuesday.
2. Reported that NLC is looking for session and papers to be submitted. Ideas include Gig
City, Homelessness, Public Engagement/Social Media, and the Climate Action Plan.
LPT brainstormed additional ideas, including University cities, the City’s journey to
excellence and outcome-oriented budgeting, and regional collaboration. Staff will
develop an application on outcome-oriented strategies and budgeting.
3. Provided additional updates regarding CDBG funding in the City of Fort Collins. These
dollars are a small part of the general fund for Fort Collins. Next Step: How do CDBG
items fit in to city budget in terms of a percentage? Is there a disparity between small
medium and large cities? How are allocations determined?
4. Kevin Gertig and Tyler Marr are visiting DC to discuss Halligan reservoir with Rep. Polis.
Mayor Pro Tem Horak
1. A response is needed for the Energy Board’s request to adjust their scope. The approval
process for changing roles of Boards and Commissions will be added to the list of items
to be discussed at the Council Retreat. LPT will review the list of proposed retreat items
in mid-April and talk about how to prioritize.
2. Point in Time Count Update: What is the tracking process for homeless individuals in the
community and what actions are done to help them move through the process of getting
correct treatment? There is a lack of data for this. Jeff provided updates to the Mayor
Pro Tem about the collaborative efforts in the community establish a card system to
track individual check-ins and services accessed. In the future, Mayor Troxell requested
a chart to track the progress of individuals who are seeking treatment and other
services. These items will be included into the June work session on the topic.
3. A copy of the memo regarding the local food policies will be sent to David Gruber.
4. Met to discuss Boxelder with Mike Beckstead: Moving forward with a cap for
contributions with the City of Wellington. The term of Vick Milene, a joint City/County
position, is expiring at the end of March. Darin will discuss with Kevin and Ken regarding
names of potential candidates and will clarify the process with Larimer County to bring
forward appointee by April 18th Council Meeting. If there is currently no process, staff will
need to work collaboratively with Larimer County to create a process.
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Mayor Troxell
1. Attended the community show of support for the Islamic Center, which was well-
attended by community members and several other elected officials.
2. Noted the need to have a capacity market included the Regional Transmission
Organization negotiations with Xcel energy.
3. Attended the Big Jump meeting to increase biking in Fort Collins and create more
connections throughout the City to improve access to schools and other large facilities.
The City of Fort Collins is making great progress in this effort.
4. Provided positive feedback about the joint meeting between Fort Collins and the City of
Loveland last week regarding the shared police training facility.
5. Attended the memorial service for Gene Markley and acknowledged the significant
contributions he made to the community.
6. Requested an update for Transportation Bill (HB 1242). Mayor Pro Tem Horak reported
that it is moving into the House financing committee after the addition of some
amendments.
Meeting adjourned at 9:36am