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HomeMy WebLinkAboutMinutes - Read Before Packet - 3/21/2017 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - March 20, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: March 20, 2017 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry (via phone conference), Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, March 20, and the following summarizes the discussions that began at 7:36 a.m. March 21 Regular Meeting Consent Agenda Item #10 is a Code Amendment for phased increases in Capital Expansion Fees. Concern was expressed that the information requested at last week’s LPT meeting regarding the baseline for the fees was not included in the AIS. Mayor Troxell will address the concerns of the LPT at today’s Council Finance Committee meeting under “Other Business.” The second Discussion Item #17 is Regulating Use of Public Facilities. Due to comments about the maximum fine and jail time a Municipal Violation can carry ($2500, six months in jail), staff is asked to provide information during the presentation about a typical fine that could be assessed for a violation of this ordinance and the context for how this compares to other offenses. What offenses can lead to a person being put in jail? How often are people jailed for Municipal Violations? What is a typical sentence for careless driving, for example? For Discussion Item #18 Short Term Rentals, the agenda materials included proposed language for owners to self-certify that their rentals meet Code requirements. Due to emails expressing concern about non-primary STRs owners receiving sales tax licenses, it is anticipated there will be discussion about the effective date of the ordinance. In a Read-before memo, staff is asked to outline the basis for the application and renewal fees. Also, in the circumstance whereby an owner may have been operating without a sales tax license, what method will be used to ensure we get those back taxes? Council will consider the adoption of the Downtown Plan (Discussion Item #19). Staff is asked to ensure that the memo addressing Dale Adamy’s concerns is sent to him. In a Read-before memo, staff is asked to clarify the comment made on page three of the AIS about implementing a “pay-by-cell-phone” option as an immediate action as metered downtown parking has not been approved by Council. Also, if metered parking is implemented in the future, it would be helpful to coordinate the pay-by-cell-phone option with any app CSU’s Parking Services Department may have or develop for the same purpose. Six Month Calendar The order of items for the April 25 Work Session will be: 1. 365 Transfort Service; Leadership Planning Team Meeting March 20, 2017 Page 2 of 3 2. Transportation Capital Expansion Fees and Electric Capacity Fees; 3. Upper Poudre Watershed Collaborative Water Quality Monitoring Program; 4. Nature in the City Update. This item may get postponed to the May 9 Work Session if there is not enough time to discuss it. For the May 2 Staff Report on Safety, Security, and Risk Management Update, staff is asked to describe why the accomplishments are important to the community. Due to the Employee Recognition Week breakfast on May 8, the LPT meeting will begin at noon. Staff is asked to schedule these exceptions (to the 7:30 a.m. start times) in future years. The May 16 Staff Report on the 2017 Innovations in American Government Awards will be postponed to a different meeting night. Staff is asked to consider how innovative items can be reported in a systematic way, such as at a Work Session or Futures Committee meeting. Other Discussion Items Deputy City Manager Mihelich noted Council’s request to have the city be designated by the Audubon Society. Natural Areas staff will follow-up to learn more about the process and what it takes to receive this designation. City Manager Atteberry discussed: 1. The staff team working on a policy to address how the City can participate in the capital campaigns of non-profits. 2. He was approached by a representative of the Downtown restaurant owners to discuss options for the smoking ban. The owners would like a designated smoking zone for employees, clarification about smoking on private property, and decriminalizing smoking violations. The LPT requested that this topic be added to the list of agenda items for the Council retreat. 3. The Planning and Zoning Board considered the requirements for churches or other entities to be designated as a Safe Place to Rest. The Board recommended this be considered an accessory use which means the designation does not require notice to the neighborhoods of this new use. 4. The suspect found guilty of a series of residential burglaries in 2014-15 has been sentenced to 14 years in jail. Staff is asked to provide this update on Nextdoor. Mayor Pro Tem Horak commented on the following items from the March 10 and March 17 Thursday packets: 1. Police Training Facility. Because the financial information presented on the slides is difficult to read, staff is asked to provide the financials in a different format. 2. Expanded Locker Facilities. Mr. Mihelich reported staff is working with the non-profits to identify an outdoor, sheltered/covered area to install the lockers. 3. Energy Board Request for Additional Functions. Utility staff is asked to review the request and provide a written response. 4. UniverCity Connections Housing Attainability Summit. How is the NOCO Housing Coalition be a partner in the summit and what are we doing to ensure that efforts from various groups are aligned? 5. City Manager’s Update – Pitkin Bikeway Project. In a memo for the Thursday packet, staff is asked to provide a summary of the public engagement plan for this project. Mayor Pro Tem Horak noted: 1. At the NLC Conference last week, it was reported that federal CDBG funding may be jeopardy. Discussion ensued on the potential impact of this, and the need to re-evaluate at the federal level the Leadership Planning Team Meeting March 20, 2017 Page 3 of 3 criteria (e.g. poverty rates, local match percentages, etc.) for CDBG awards. In a future Thursday packet memo, staff is asked to report on the requirement for CDBG funding, the typical funding granted to Colorado cities, the annual budget of these cities, and the percentage of the CDBG funding to their annual budget. 2. Representative Arndt and Senator Cook may be introducing a late bill permitting home-rule cities the option of addressing construction defects. The LRC will be asked to weigh in on the bill. 3. A number of modifications will be submitted to the House Transportation Committee for House Bill 17- 1242 (“Fix North I-25”). Mayor Troxell: 1. Noted Councilmember Cunniff’s request for a resolution recognizing April as National Child Abuse Prevention Month and ending childhood abuse by 2030. Staff is asked to prepare a proclamation that addresses these same issues. 2. Commented on the March 2 Thursday packet memo about the Internal Housing Affordability Task Force. What is the purpose of this task force and where does it fit within the spectrum of the various housing affordability efforts going on in the community? 3. Noted he and City Manager Atteberry met with representatives from CSU about the 100% Renewable Electricity Pledge. He also met with the Climate Reality Project, a student led petition effort that prompted the 100% Renewable Electricity Pledge. 4. Attended a meeting with representatives from the FRA last week while attending the NLC conference. The meeting adjourned at 9:25 a.m.