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HomeMy WebLinkAboutMinutes - Read Before Packet - 2/28/2017 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - February 27, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 27, 2017 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, February 27, and the following summarizes the discussions that began at 7:37 a.m. February 28 Work Session The first Work Session topic is the Road to 2020 Update. Staff was commended for the summary and the tables included in the agenda materials. Options will be presented to include the words “Climate Action Plan” as part of the branding. It was noted there is a lot of research around the second topic Residential Electric Time of Use Pilot Study. The Mayor will call a Special Meeting on February 28 for Legal Advice. The Special Meeting will be held at 6:00 p.m. and the Work Session will follow. March 7 Regular Meeting For items that are labeled a quasi-judicial matter on the agenda, staff is asked to ensure the AIS explains the reasons for this determination. In the AIS for Community Solar Projects, staff is asked to state where this effort is headed and ensure the questions raised during first reading are answered. In the Thursday packet, staff is asked to further explain the purpose of the item related to the Horsetooth Road and College Avenue intersection improvements project and clarify the timeline and scope for what will occur. On the Consent Agenda, rental rates will be established for raw water. In the agenda summary, staff is asked to state if/how the rates are changing. The first Discussion Item is Regulating Use of Public Facilities. Deputy City Manager Mihelich stated the online survey closed Thursday night and a summary will be included in the agenda materials. This item will not include time limits for sitting on benches, nor will the IGA with Larimer County for jail space be part of the discussion. Short Term Rentals (STRs) is the second Discussion Item. Staff has created FAQs on this topic and those will be posted online later this week. Leadership Planning Team Meeting February 27, 2017 Page 2 of 3 Due to the anticipated length of the March 7 Council meeting: 1. The Running Deer Natural Area conveyance discussion has been moved to the March 21 Regular Meeting. 2. Impact Fees will be moved to the Unscheduled Items List and the Finance Committee will discuss when this item will be ready for Council’s consideration. Six Month Calendar An amendment to the IGA with CSU regarding new projects and responsibilities will be considered at the April 18 Regular Meeting. Recognition of 2017 City Employee Awards will occur on May 16. As noted in previous meetings, staff is asked to update the June 13 Work Session topic on Organized Electric Markets to include a broader review of Platte River Power Authority strategies and how this ties to Fort Collins Utilities strategies. Other Discussion Items City Clerk Winkelmann reported: 1. At the February 6 LPT meeting, staff was asked to provide Council candidates information on declaring the value of campaign ads on websites. A staff team met and determined it is difficult to distinguish between an informal ad and expressions of opinions or political speech. Staff will explore this issue with the Election Code Committee after the April election. 2. An open house is being held March 14 for citizens to tour the ballot processing center. 3. Two members of the Youth Advisory Board are attending the NLC Conference. They are asked to provide short written report to Council, and will be scheduled for a brief presentation under staff or Council reports. Deputy City Manager Mihelich stated staff continues to conduct due diligence on the third party broadband provider (per the RFI) and this item will come back to Council in May. City Manager Atteberry: 1. Stated he and staff are meeting today with the Army Corps of Engineers to discuss Halligan. It was suggested that communication efforts around this project be enhanced to increase awareness and understanding. 2. He and Chief Hutto are happy to meet in 2:2’s with Councilmembers to discuss the joint police training facility. Loveland is in the process of conducting due diligence. 3. Discussed topics for the joint Regional Meeting: Boxelder, Community Separators, I-25, Transit, and Wasteshed. 4. Reported staff is considering options for 365 Transfort bus service. 5. Discussed a request from citizens Alma Blanco and Deb Cross regarding an anti-bullying program. This would be a good topic to discuss at the PSD liaison meeting. 6. Met with the gentleman who spoke at a recent Council meeting about the recent fatality that occurred near PHS. Leadership Planning Team Meeting February 27, 2017 Page 3 of 3 Mayor Pro Tem Horak discussed the following: 1. NISP. It was suggested that a scientific committee be formed and include the chair of the NRAB, LCSB, and Water Board. Staff is asked to have a response to this suggestion in the Thursday packet. 2. Impact Fees. In a memo for the Thursday packet, staff is asked to outline the outreach conducted with the Chamber of Commerce, Board of Realtors, Homebuilders Association, etc. Were adjustments made as part of their feedback? 3. Staff was commended for the February 16 Thursday packet memos on: a. Plastic Bag and Film Packaging Collection Pilot Program; b. Plan Updates – Public Engagement Strategies. 4. Posting on NextDoor. Mayor Pro Tem Horak provided an example of a PFA posting on NextDoor and suggested that other departments (Police Services, Utilities) use this website to post updates regarding construction projects, emergencies, etc. Mayor Troxell: 1. Mentioned an article he read on New Urbanism about engaging the public in a broader way. Staff is asked to include a copy of the article in the Thursday packet. 2. Attended the Windsor quiet zone ribbon cutting. A representative from the FRA attended the ceremony and suggested Council and staff meet with the FRA while in DC for the NLC conference. It was suggested that staff consider how to avoid conflicting meeting schedules when the LPT meetings run past 9:30 a.m., when the Council Finance Committee meeting is supposed to start. The meeting adjourned at 9:44 a.m.