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HomeMy WebLinkAboutMinutes - Read Before Packet - 1/31/2017 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - January 30, 2017City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: January 30, 2017 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, January 30, and the following summarizes the discussions that began at 7:38 a.m. January 31 Special Meeting Two appeals of the Landmark Apartments Expansion Project Development Plan (PDP) will be considered by Council. Citizen comments around the topics of sanctuary cities and the recent immigration order are expected during public participation at tomorrow night’s Special Meeting. Staff will be prepared to respond. February 7 Regular Meeting The LPT reviewed the draft agenda for the February 7 Regular Meeting. Larimer County Commissioner Steve Johnson will give the Larimer County Annual Community Report under Staff Reports. Staff will be meeting with Councilmember Cunniff this week to discuss his concerns regarding the appropriation to Boxelder Basin Regional Stormwater Authority (BBRSA). City Attorney Daggett reviewed the proposed amendments to Council’s Meeting Rules of Procedure. Specific changes include removing the requirement to include Citizen Participation from Special Meetings, a procedure for Protest Hearings, signage and props at quasi-judicial proceedings, and areas permitted for seating and standing. Six Month Calendar Deputy City Manager Mihelich noted a presentation will be given at the Board and Commission “Super Issue” meeting on February 6 about appropriate use of public spaces. Staff will also visit with the business community, conduct a public open house, and post a survey online. After soliciting feedback from stakeholders on both sides of the issues, appropriate use of public spaces will then be brought back for Council consideration and discussion in March. Councilmember Martinez sent an email with questions about the February 14 Work Session item Capital Expansion Fee Updates. The LPT discussed the City’s public engagement process for this item compared to other efforts/projects. Assistant City Manager DiMartino noted that the framework for public engagement is the same for all projects; the tools used to engage the public will be different from project to project. The LPT Leadership Planning Team Meeting January 30, 2017 Page 2 of 3 suggested that this item stay on the March 7 Planning Calendar; at the February 14 Work Session and Council will provide feedback to staff regarding whether additional time and public engagement efforts are desired. On Monday, February 20 (President’s Day), the LPT will meet at its regular time of 7:30 a.m. Addressing board and commission member conflicts of interest has been a topic discussed by the Ethics Review Board (ERB). An ordinance is expected to come forward February 21 with the ERB’s recommendation. For the May 16 Regular Meeting topic Special Events, staff is asked to consider if the proposed amendments warrant a discussion at Work Session first. Staff is also asked to include additional detail on the Calendar that highlights the proposed amendments. Composting – Organic Options will be discussed at the May 23 Work Session. As part of the options staff is asked to include energy in the analysis. Other Discussion Items City Clerk Winkelmann reported that a staff team met last week to discuss the new Councilmember on-boarding process that will take place after the election. The team also reviewed off-boarding of Councilmembers, such as termination of email, turning in electronic devices, Council offices, etc. Assistant City Manager DiMartino stated the main site for the State of the City Address is at capacity in terms of reserved seating, with the Lyric Cinema being half full. Deputy City Manager Mihelich discussed: 1. A request from Gary Thompson about naming a facility for Jim Reidhead, such as a plaza. There will be more to come on this request. A discussion around facility naming ensued and Mr. Mihelich reminded the LPT of the upcoming naming of the Ann Azari Community Room at the Senior Center and a room at the Foothills Activity Center for Bob Everitt. 2. Prospect Energy has submitted an application to the COGCC to recomplete an existing well and believe they are exempt from notifying the neighborhood of their pending work. Staff has submitted comments to the COGCC requesting that Prospect Energy be required to notify homeowners within a 1000’ radius of the proposed activities. CML is convening meetings with city attorneys of university towns to discuss various issues, such as IGA’s, etc. City Attorney Daggett will be attending such a meeting this week. City Manager Atteberry reviewed the following items: 1. A Work Session with Council and PRPA to discuss joining the Southwest Power Pool Energy Market. The LPT suggested this could be one of several topics to explore with PRPA. Staff will work on the date for the Work Session (most likely June –time-frame). 2. Staff met with the Government Accountability Office (GAO) regarding our local train horn noise concerns. Staff discussed frustration over the methodology used to make decisions, the lack of public meetings to review our application, etc. Staff is asked to learn who in the administration oversees such activities and who we should meet with to discuss Fort Collins’ interests to obtain a waiver of train horns. Leadership Planning Team Meeting January 30, 2017 Page 3 of 3 3. In light of the new administration’s orders regarding the EPA, staff was asked to report on any pending grants we have from the EPA. The City has two pending grants; however, staff does not believe they will be impacted by the new orders 4. Fort Collins ranked #8 in the Milken Institute’s Best-Performing Cities Index. 5. A development proposal will be submitted for the former K-mart site. Mayor Pro Tem Horak discussed the following items from the January 26 Thursday packet: 1. NISP Presentation to Water Board. For the February 21 Council discussion, staff is asked to more clearly delineate what has changed, what we are trying to accomplish, and the impact this would have on permitting. 2. Prairie Dog Coalition Comments. In light of the two comments the Natural Areas Department finds inconsistent with best practices, is it expected that the Coalition will attend the February 7 Council meeting and pull the item off the consent agenda? 3. North College Pedestrian Project Update. Kudos to staff for the clear information. What is the timeline for annexing the needed right-of-way? It was requested that staff add this date to the Six Month Calendar. Mayor Pro Tem Horak: 1. Discussed an article from the Wall Street Journal on Community Policing. This could be a good example for Fort Collins regarding the level of detail to effectively communicate what we are doing with community policing. 2. Noted Police Services and PFA provide updates on NextDoor of real time events – does the Utilities Department use social media to provide similar updates of water line breaks, system flushing, etc.? How can the City encourage those entities with franchise agreements to use social media to provide information and updates regarding disruption in service and construction projects? 3. Stated there are cigarette trash receptacles outside several Downtown businesses, which might be encouraging people to smoke in prohibited locations. It may be more appropriate to place these receptacles near the perimeter of the zone where smoking is prohibited and encourage smokers to extinguish the cigarette before entering the smoke-free zone. Mayor Troxell reported on the following items related to CSU: 1. They have established a goal to be 100% renewable by 2030. How can we partner with CSU to help them accomplish this goal? It was suggested this topic could be explored at the next City-CSU Liaison Meeting. 2. President Tony Frank sent a letter regarding CSU’s stance on immigration. How does President Trump’s order on immigration impact Fort Collins? Does Police Services have data from INS or ICE? What is the impact to local employers/business community? Can federal funds be withheld? 3. An open house is scheduled this week to discuss game-day parking. Mayor Troxell discussed the January 26 email from Glen Akins about his analysis of broadband speeds provided by a municipality vs. a vendor. Mayor Troxell noted that Faith Family Hospitality is converting the former Crossroads Safehouse facility to transitional housing. The meeting adjourned at 9:36 a.m.