Loading...
HomeMy WebLinkAboutMinutes - Read Before Packet - 12/13/2016 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - December 12, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: December 12, 2016 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, December 12, and the following summarizes the discussions that began at 7:32 a.m. December 13 Adjourned Meeting/Work Session At the Adjourned Meeting, Council will consider adjourning to Executive Session for specific legal questions related to water storage projects. Following the Adjourned Meeting, three topics will be discussed in Work Session: 1. Occupancy Study – 10 Year Review. 2. Possible Charter and Election Code Amendments. Staff was commended for the agenda materials. 3. Council Appeal Process Amendments. Per Council’s request under Other Business at the December 6 Council meeting, a discussion will be held about the appropriateness of signs at quasi-judicial proceedings. December 20 Regular Meeting The LPT reviewed the draft agenda for the December 20 meeting. On the Consent Agenda, Council will consider an update to the Three-Mile Plan. In the AIS, staff is asked to provide background information, such as a description of the Three-Mile Plan, how often it is updated, etc. Following the Regular Meeting, Council will adjourn to a Work Session on the Broadband Strategic Plan. At this Session, a summary of the community outreach and a recommendation will be provided. Six Month Planning Calendar Staff was asked to poll Council for 2017 May Retreat dates, and it appears all are available on May 12 and 13. Staff will put this date on the Six Month Calendar and add it to the Important Dates List for Council candidates. Capital Expansion Fee Updates has been added to the February 14 Work Session, and City Foundation Creation will be discussed at Work Session on February 28. Leadership Planning Team Meeting December 12, 2016 Page 2 of 3 Staff is asked to move the mid-year evaluations of the City Manager, City Attorney, and Municipal Judge to either June 13 or June 27. The current date of May 23 does not give new Councilmembers enough time to provide adequate feedback. The topic of Councilmembers participating in Council meetings via phone was discussed and the LPT would like to have this discussion at the retreat. Other Discussion Items City Clerk Winkelmann reported that, at the request of LPT, locked storage will be available to Councilmembers in the form of a filing cabinet in the Council office. Keys will be distributed this week and Councilmembers may use the drawers for items that need to be secured. The LPT suggested that the overall topic of access and staff support be brought up at the retreat. Assistant City Manager DiMartino reported a small group meeting was held with stakeholders representing owners and neighbors for short term rentals (STR). Neighbors continue to be strongly opposed to non-owner occupied STR’s. This topic will be discussed at the January 3 Council meeting. Ms. DiMartino referenced the email that was sent to Council about the upcoming State of the City address. The Question and Answer format will be followed again this year. Deputy City Manager Mihelich noted staff has received a request from a citizen to initiate a code change that would allow basketball hoops in cul-de-sacs. Staff is asked to prepare a future Thursday packet memo outlining the pros and cons of this change. City Attorney Daggett stated CML is convening a group of city attorneys to discuss the unique opportunities and challenges of university cities. Also, the City Attorney’s Office is investigating law office management systems (software). City Manager Atteberry discussed: 1. Larimer County has published its annual Community Report and would like to attend a future Council meeting to discuss the highlights and thank the community partners for the mutual work done on behalf of the citizens. Staff will schedule a time on a future agenda for the Commissioners to present the report. 2. A downtown business owner has suggested alternatives to on-street paid parking, including purchasing bricks to raise funds for another downtown parking structure. Staff is asked to explore this further. 3. Gary Wockner sent an email about the Thornton Water Project. Also, the memo Mr. Wockner requested be made public was originally included and posted online in the November 22 Thursday packet. 4. He will bring copies of the Baldrige Feedback Report to his 1:1’s with Councilmembers. 5. In a Read-before memo, staff will describe why five trees on South Shields (near Rocky Mountain Way going south on Richmond Drive) may need to be removed due to public safety concerns. Planting new trees will begin in 2017. 6. Councilmembers who wish to attend the NLC Conference in March are asked to work with Sarah Kane on reservations. Leadership Planning Team Meeting December 12, 2016 Page 3 of 3 7. Staff is collecting information from other communities about how they address non-compliance with graffiti removal. In Fort Collins, most graffiti is voluntarily removed by property owners, and the City will provide paint if requested. Mayor Pro Tem Horak discussed the following items from the December 8 Thursday packet: 1. Collaboration with Regional Air Quality Council. Staff was commended for the work involved and the memo. 2. Hot Shot Equipment. Reported that the Hot Shot program will be sun setting effective January 1, 2017. 3. Cooperation and Partnership with Larimer County – Economic Revitalization, Use of Tax Increment Financing. The Direct Cost Model estimates the cost of impact to the County to be $1M, compared with the $12M estimates used in a prior model. Mayor Pro Tem Horak: 1. Noted that the emphasis for the Northern I-25 Coalition has changed from north I-25 to the next 12 miles south (beginning at 402). 2. Requested information about why the third hole at City Park golf course was plowed. 3. Commended staff for their work to make the intersection safer at Maple and Meldrum by removing several parking spaces to improve visibility. 4. Discussed the need for a coordinated effort to assist low-income seniors with rebates. Ms. DiMartino will meet with Mayor Pro Tem Horak to explore this further. 5. Reported that the Boxelder Basin Regional Stormwater Authority voted to increase rates, effective in 2017. 6. PRPA passed its annual budget. Staff is asked to obtain copies of their Strategic Plan for Councilmembers. 7. Reported that four Councilmembers are in support of the Mayor signing the Climate Mayors’ letter to President-elect Trump. Mayor Troxell: 1. Will be meeting with Mayor Suthers (Colorado Springs) on December 22 to discuss I-25. 2. Reviewed the agenda for today’s Future Committee: 1) Resilient Infrastructure and 2) Plans for the Future: City, Transportation and Transfort. 3. Is meeting with Gary Wockner today to listen to his concerns. 4. The Northern Colorado Elected Officials Meeting held last week was well attended. The topics of broadband and I-25 were discussed. 5. Requested that the airport provide a 1-2 page annual report with infographics. 6. Discussed the Mulberry annexation with Commissioner Chair Tom Donnelly. In a memo for a future Thursday packet, staff is asked to provide an update on the Mulberry annexation. 7. Suggested a meeting with the PSD Board of Education would be helpful to discuss topics of mutual interest. A timeframe for a meeting will be discussed at the next liaison committee meeting. 8. Reported that Joe Zimlich will be going off the Board of Governors. The Mayor would like to honor Mr. Zimlich’s service with a proclamation. Also, staff is asked to determine when the nominations are due for the reappointment. 9. Will be reaching out to Wellington to engage them on issues of mutual interest. The meeting adjourned at 9:48 a.m.