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HomeMy WebLinkAboutMinutes - Mail Packet - 11/29/2016 - Memorandum From Rita Knoll Re: Leadership Planning Team (Lpt) Meeting Minutes - November 21, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 21, 2016 TO: Mayor and Councilmembers FROM: Rita Knoll, Chief Deputy City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, November 21, and the following summarizes the discussions that began at 7:35 a.m. December 6 Regular Meeting The LPT reviewed the draft agenda for the December 6 meeting. The 2017 Classified Employees Pay Plan will be on the Consent Agenda. Ms. DiMartino reported the pay plan has been updated using benchmark data. In the agenda summary, staff is asked to include the recommended changes to the plan. A discussion of three City-initiated annexations was held (Lehman-Timberline Annexation, Mail Creek Crossing Second Annexation, and Rennat Annexation). The LPT requested that these items come forward when the City is authorized to annex (three years after the parcels became eligible). For the first two annexations mentioned, this means January 7, 2017; the third parcel was eligible May 21, 2016. In the agenda materials, staff is asked to state the publication requirements for annexations, why the City is interested in annexing the parcels, and how the parcels fit into the overall City Plan. City Council will also consider appointments to various boards and commissions. The resolution does not fill all the vacancies and interviews are continuing. The first Discussion Item is the Brick Stone Apartments appeals. The LPT requested that the appeals be heard together. Also on the Discussion Agenda are items relating to the employment of the Municipal Judge (appointment and salary), and setting the salary of the City Attorney and the City Manager. Six Month Planning Calendar The Joint Council meeting with ASCSU will be held on Monday, November 28. Staff is asked to obtain the agenda from ASCSU. Leadership Planning Team Meeting November 21, 2016 Page 2 of 3 The order of items for the December 13 Work Session will be: 1. Occupancy Study. 2. Possible Charter Amendments. 3. Council Appeal Process Amendments. Short Term Rentals will be a discussed at the December 20 Regular Meeting. An open house will be held on December 1 at the Senior Center for additional public feedback. Staff is asked to find a date for the Unscheduled Item New Downtown Hotel Parking Structure. Mayor Troxell and Mayor Pro Tem Horak reported that citizens have expressed concern about the reference to Fort Collins as a sanctuary city (a recent article appeared in The Coloradoan). The City of Fort Collins has never taken any action to declare itself a ‘sanctuary city’ and is not considering doing do. Staff is asked to research the definition of a sanctuary city and the basis for some cities being declared as such. This research will help Council understand the issues involved and provide a response to citizens. Other Discussion Items Assistant City Manager DiMartino noted that the City’s franchise agreement with Comcast calls for the granting of two HD Channels to a Public, Educational, and Governmental (PEG) entity. CSU will be utilizing the second HD Channel (PSD and FCPAN were not interested). Deputy City Manager Mihelich discussed: 1. A memo was included in the Thursday packet that outlined the outreach conducted regarding the Senior Center Security. Sixteen separate meetings were held to discuss the plan. 2. Cassie Poncelow with Poudre High School was named the State Counselor of the Year. The Mayor will send a congratulatory letter to Ms. Poncelow. 3. The MPO will be hosting a Walkability Institute Training. Staff will obtain additional information (date and location) about the event in case Councilmembers wish to attend. 4. As part of the review of the City’s eminent domain process, the following items will be explored: the City’s current process and what is required by statute, an interview of at least six parties who have gone through the process (both commercial and residential), identification of best practices, and ideas for improvement. If any Councilmember has comments or would like to meet with the consultant (who has yet to be determined), please inform Mr. Mihelich and arrangements will be made. City Attorney Daggett stated a new person (Juliana) has been hired to cover the front desk responsibilities in the City Attorney’s Office. City Manager Atteberry reported: 1. A formal request has been submitted to CDOT to include Prospect Road as part of the improvements to I-25. 2. A project is undergoing conceptual review at the northeast corner of College and Mulberry. 3. Bill Fischer was appointed to a four year term to the Northern Water and Municipal Subdistrict Boards. 4. The restrooms are open at the east Harmony Park N Ride. 5. The City held a Telephone Town Hall meeting about broadband. Over 1300 citizens participated, and a report on the meeting will be forthcoming. Leadership Planning Team Meeting November 21, 2016 Page 3 of 3 6. He will be meeting with County Manager Linda Hoffman to discuss the agenda for the December 8 Regional Meeting. Discussion topics include solid waste policy update, housing affordability, emergency management collaboration strategies, update on I-25. 7. Staff will be conducting site visits of municipalities (Chattanooga, TN; Wilson, NC; Grand Rapids, MI; Longmont) who have invested in broadband. City Manager Atteberry will be contacting Councilmembers to determine their interest in going on one or more site visits. Mayor Pro Tem Horak discussed the following items: 1. Happy Heart Farms. What is the status of the development? If it is no longer going forward, what is the opportunity for open food and open space? How can the City be a partner with Larimer County? 2. P&Z Work Session Location. At his Listening Session, Mayor Pro Tem Horak heard a concern that P&Z Work Sessions are held at 281 North College, where parking is difficult. Can the Work Sessions be held at City Hall or another venue with more parking? 3. Price of Local Government. Staff is asked to send this information to Council via email. 4. AARP Magazine Cover Article. He provided a copy of the latest AARP magazine to City Manager Atteberry to review the cover article about 100+ best ideas. 5. Sunday Service. He received a letter from a six-year old, asking for Sunday Service. A copy of the letter will be provided to Council. 6. NLC Conference. Staff is asked to obtain information for Councilmembers who may wish to serve on a steering committee – the deadline to apply is approaching. He provided materials regarding Truth in Advertising. Mayor Troxell reviewed: 1. Entrance to Fort Collins. How can the City partner with CDOT and Larimer County on the Mulberry Corridor? 2. NLC Conference. It was a good conference and the City was well represented. Staff was commended for their work in arranging meetings. Council participation on committees serves us well and should be continued. 3. Metro 21. Noted the value of Metro 21, an organization that seeks to solve problems of metro areas. 4. Involving Xcel. Mayor Troxell received a call from Todd Anderson with Xcel. How can the City include Xcel in conversations about renewables, Road to 2020, sustainability, etc.? 5. State of the City Address. Mayor Troxell will be engaging with Council to obtain their input on the Address. 6. Students at the NLC Conference. Staff is asked to provide the plan for the involvement of Youth Advisory Board Member’s attendance at a future NLC Conference. City Clerk Winkelmann reported the budget is for two members and a chaperone to attend. The meeting adjourned at 9:40 a.m.