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HomeMy WebLinkAboutMemo - Mail Packet - 11/15/2016 - Memorandum From Wanda Winkelmann - Leadership Planning Team Meeting - November 7, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 7, 2016 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell (via phone), Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, City Clerk Wanda Winkelmann, Chief Deputy City Clerk Rita Knoll, and Anthony, CMO Intern met on Monday, November 7, and the following summarizes the discussions that began at 7:33 a.m. November 15 Regular Meeting The LPT reviewed the draft agenda for the November 15 meeting. On the Consent Agenda is items relating to Outdoor Vendor Requirements. The ordinances were unanimously adopted on June 21, 2106, and were postponed to November 15 to allow more time for staff to work with outdoor vendors and affected property owners regarding potential Downtown stationary vending locations and a new food truck park concept. If adopted, the proposed changes go into effect January 15, 2017. Also on the Consent Agenda is the budget for the DDA. When the City next adopts its budget for 2019-2020, the DDA budget will be included as part of the City’s budget (and also considered separately by Council, similar to URA budgets). In the AIS for the Utility Rate Adjustments, staff is asked to address the impact of the increases on the future Utility. A Staff Report will be given to honor Dr. Tom Dodd, Lesher Middle School Principal, for receiving National Principal of the Year. The only Discussion Item is the adoption of the 2017-2018 Budget. It was recommended that if Council recommends changes to the presented Budget, a break be taken at the Council meeting so that staff can make the adjustment and present a final amount for Council action. Following the Regular Meeting will be a General Improvement District (GID) No. 1 Meeting, Skyview GID Meeting, and a URA Board Meeting to adopt the 2017 URA Budget. Leadership Planning Team Meeting November 7, 2016 Page 2 of 3 Six Month Planning Calendar City Clerk Winkelmann reported the Brick Stone Apartments appellants and applicants are unavailable November 22 and December 27. Staff has proposed December 6 for the appeal hearing and are waiting for final confirmation from the parties. The Work Session on the Broadband Strategic Plan has been moved from December 13 to December 20. The staff team needs additional time and will be conducting out-of-state site visits to learn more about broadband operations in other municipalities. The December 27 Work Session was considered. However, this does not provide adequate time to prepare materials for the January 3 meeting, which is the deadline should Council choose to put a charter amendment to the voters in the April election, so a Work Session will be added following the December 20 Regular Meeting. Assistant Deputy City Manager DiMartino noted: 1. Staff is working with the U+2 study funding partners to schedule a scoping meeting and subsequent Work Session with Council. 2. A Staff Report will be scheduled to provide an update on the Friendship City Partnership with San Cristobal de las Casas. The consideration of the sale of fifteen acres of Running Deer Natural Area to Hageman Earth Cycle (HEC) has been moved to January 17. Staff needs additional time to finalize a proposed agreement. Deputy City Manager Mihelich reported the Land Conservation Stewardship Board (LCSB) has requested the opportunity to review the proposed agreement. Just as Council does not review contracts that are being negotiated, the LPT indicated this similar practice would be applied in this circumstance. Other Discussion Items Deputy City Manager Mihelich stated: 1. The City has about a dozen enclaves that are statutorily available for annexation, and staff will be bringing them forward over the next three years. Staff is asked to prepare a memo that includes a map of the enclaves and the engagement plan for the property owners (as some owners may be opposed to annexation). After receiving the memo, Council is asked to indicate if a Work Session would be helpful. 2. The Shields and Elizabeth bicycle and pedestrian underpass is scheduled to be discussed on Thursday with the Planning and Zoning Board. City Manager Atteberry discussed: 1. Leaf Blowing. Staff is asked to resend the memo on the transition plan from gas blowers to electric blowers. It was noted that all operations cannot fully transition to electric blowers. Staff is asked to reach out to a local consultant (former member of the Regional Air Quality board) to address the barriers to transitioning to 100% electric leaf blowers. 2. Security at the Senior Center. Due to security reasons, the main door is the only entrance into the Senior Center. Staff is asked to ensure signage with this information is included on other doors (such as the patio door, etc.). 3. Pittsburgh Site Visits. Staff is having some challenges scheduling site visits. It was suggested that staff contact the Mayor’s Office and Sam Mamet with CML for assistance. Leadership Planning Team Meeting November 7, 2016 Page 3 of 3 Mayor Pro Tem Horak discussed the following items: 1. Board and Commission Recognition Event. Staff was commended for the event. 2. Bob Adams’ Coffee Sessions at the Senior Center. Bob was commended for holding these sessions with participants. Also the large TV screen at the Center is very informative and a good opportunity to promote Council listening sessions and other events. 3. Greenhouse Gas Emissions/Economic Incentives. An article appeared in The Coloradoan mentioning Broadcom’s greenhouse gas (GHG) emissions. How does the City work with businesses to help them reduce their emissions? Also, when the City considers economic incentives for businesses, how is the Road to 2020 considered? As part of an incentive request, it might be helpful for the businesses to report the amount of expected GHG per employee (as a way of measuring the business’ commitment to the Road to 2020). 4. Transportation Summit 2016. Mayor Pro Tem Horak attended the Summit and stated Rocky Scott was appointed to serve on the Governor’s Transportation Committee. 5. WaterNow Steering Committee Meeting. The Committee noted their next conference will be in Colorado and it was suggested Fort Collins could host. Mayor Pro Tem Horak will determine the Committee’s interest in Fort Collins and staff will provide assistance with logistics as needed. Mayor Pro Tem Horak commented on the following items from the October 27 Thursday packet: 1. Halligan Update. Please send the Corp of Engineer’s Report that was supposed to be attached to the memo. 2. Ranch Master Planning Process. If Council needs additional information, please let staff know. 3. West Elizabeth Follow-up. Staff was commended for the information. 4. Anti-idling Challenge. Staff was commended for their efforts. 5. Solarthon Building Project Summary. In the next update, please provide additional information about how the program works. Mayor Troxell participated via phone from China. The meeting adjourned at 8:50 a.m.