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HomeMy WebLinkAboutMinutes - Read Before Packet - 10/25/2016 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - October 24, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: October 17, 2016 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, October 24, and the following summarizes the discussions that began at 7:38 a.m. October 25 Work Session During the staff presentation on 1-25 Northern Colorado Improvements, staff is asked to mention the many funding partners that contributed to the projects. For the second Work Session topic Land Bank Review, staff was commended for the work and the RFP process used. November 1 Regular Meeting The LPT reviewed the draft agenda for the November 1 meeting. Regarding the refund of the Payment in Lieu of Taxes (PILOT) by the City to the Fort Collins Housing Authority, staff is asked to note this contribution in future memos or reports as a way the City is contributing to affordable housing efforts. An Art in Public Places (APP) project is underway as part of the Mulberry Gateway Project. Staff is asked to indicate if this APP project is time-sensitive and, if not, what additional public outreach can be conducted? If a draft sketch exists, please include it in the Thursday packet for Council’s review. The draft agenda included proposed revenue adjustments for Utilities. For Stormwater fees, what is planned for future years (beyond 2018) if we move to a 3% rate increase? What will the impact be if rates are smoothed over time vs. higher rate adjustments in some years, lower or no adjustments in other years? Staff is asked to include this information in the agenda materials. Six Month Planning Calendar City Manager Atteberry noted additional staff work is needed on the November 22 Work Session item Capital Expansion Fee Updates and it will be brought forward in a couple months. Second, staff is considering a long- term approach to creating a system-wide approach/methodology to reviewing fees and it is anticipated the results of this discussion will held with Council in summer 2017. Leadership Planning Team Meeting October 24, 2016 Page 2 of 4 Since Capital Expansion Fees will not be held at the November 22 Work Session, the LPT moved the Council Appeal Process Amendments discussion to December 13, and the evaluations of the City Manager, City Attorney, and Municipal Judge will be held November 22. November 29, a fifth Tuesday, is now open. A Sign Code Update is scheduled for the February 7 Regular Meeting. Staff is asked to schedule a discussion first at Work Session and to clarify if this discussion will cover all items noted in the Calendar (electronic signs, Reed v. Town of Gilbert Supreme Court case, fuel station canopies) or if it will be narrowed to a certain topic. Other Discussion Items Assistant City Manager DiMartino stated she attended a meeting with the Local Legislative Affairs Committee where Cameron Gloss previewed the Downtown Plan. LLAC members shared concern over the timeline to review the final plan, as well as inquiries about parking and the costs and implementation strategy for various elements of the plan. Deputy City Manager Mihelich: 1. Discussed year-round (Sunday, 365) bus service. The LPT suggested that this be seen as a two-year pilot that will provide data and input into the Transportation Master Plan. Staff is asked to reach out to CSU to explore a good time of year to start year-round bus service (such as when the students return in the fall?) and apply the $1.5M ($750k from City and $750k match) to maximize service over the designated time period. When future information is provided to Council about routes, staff is asked to include maps that show the routes being discussed. 2. As part of the desire to become a Platinum bicycle community, staff would like to participate in the Big Jump Project, which requires ridership to be doubled or tripled by 2020. This would be accomplished through grants, use of expertise, and national media attention. A $50,000 local match is required, for which existing City efforts will qualify, so no new funding is necessary. A letter signed by the Mayor and City Manager are also required as part of the application. The LPT expressed support for the Big Jump Project application. City Manager Atteberry noted: 1. In the next two weeks, staff will be convening the funding partners involved in the U+2 study. A work plan will be created and reviewed with Council at a future Work Session. It was suggested that the Neighborhood Development Review Liaison be involved in the organizational meeting so that outreach to the neighborhood groups can be incorporated into the work plan. 2. He received an email from Councilmember Overbeck regarding a race (involving 50-75 people) in the Buckingham area. For a future Thursday packet memo, staff is asked to outline the process for special event approval, including what requirements exist to notify impacted neighbors of upcoming special events. 3. He will be asking staff to determine if temporary way-finding signage is appropriate during construction of the Lincoln Corridor Project, especially for bikes and pedestrians. What permanent signage will be installed when the project is completed? 4. He received a concern that the work being done to homes in the Harmony Mobile Home Park (such as decks and overhead shelters) may not be compliant with building codes. A stop work order was issued. 5. Lesher Middle School Principal Dr. Tom Dodd was named National Principal of the Year. The LPT would like to acknowledge this award at a future Council meeting. Leadership Planning Team Meeting October 24, 2016 Page 3 of 4 6. The City of Loveland would like to contract with Fort Collins to provide route planning and bus service in Loveland. This could be accomplished through an IGA and staff will provide updates as they occur. 7. In 2016, forty-nine CSU interns are, or have been, working with the City. 8. Transfort Director Kurt Ravenschlag will be working with CSU and ASCSU to discuss year-round bus service. The LPT requested that Mr. Ravenschlag specifically learn about the process whereby the ASCSU Board discusses student fees, makes recommendations, and the students vote on the proposed fee. This can then be discussed at the joint City-ASCSU meeting on November 28. 9. During his quarterly Service Area Review (QSAR) with PDT, he received an update from Neighborhood Services. For the 8,000+ Code Enforcement visits, 95-98% received voluntary compliance. In the spring, Mr. Atteberry will ask Neighborhood Services to provide a neighborhood update. It was requested that the Access Fort Collins information provided (in the Thursday packet) be summarized in an info graphic. Also, how many employees use Access Fort Collins to report problems or issues (such as a downed stop sign, etc.)? Do we have data from other cities to see how their employees use similar systems? 10. For Councilmembers attending the NLC conference in Pittsburgh, staff is working on scheduling Friday tours and more will be coming on this item. 11. A group of community members is working on a memorial (perhaps a statue) to honor Bob Everitt. 12. He and several staff members will be meeting with representatives from UC Health to discuss respective priorities and how we can help each other be successful. This is one of a series of meetings that will be held with key partners. Mayor Pro Tem Horak discussed the following items from the October 14 CML Newsletter: 1. Permanent Supportive Housing Investment. Did the City apply for these funds? 2. Grants for Walkability. Will the City apply for a grant? The applications are due November 18. Mayor Pro Tem Horak discussed the following items from the October 20 Thursday packet: 1. City Manager’s 2017-18 Recommended Budget. a. Museum of Discovery Passes for Low Income Families. Models already exist to determine the qualifications for low income programs, such as the school lunch program, Project Smile, or the annual Coats and Boots drive. It was suggested that staff reach out to the organizers of these programs to learn more about their programs to see if something similar could be implemented by the Museum. b. Child Care Services. It would be helpful to have additional clarity on the purpose of the $50K being set aside for this. When the City is designing future buildings or facilities, it may make sense to include space for day care facilities. c. Sales Tax Revenue. Does the budget include the full amount of projected excess sales tax revenue? d. BFO Offer 3.17: Trip Reduction and Efficiency Program (not in recommended budget). Additional detail is requested for this offer to have a better understanding of the proposed outcomes and actual work product as this is something Council may wish to consider at a future date. e. Memo from Energy Board. The Energy Board supports the unfunded offer 7.19 “Program Coordinator Supervisor” and recommends defunding Offer 5.26 Distributed Battery Pilot to pay for the Supervisor position. Staff is asked to review these recommendations and provide a response. Leadership Planning Team Meeting October 24, 2016 Page 4 of 4 2. Plastic Bag Recycling at Timberline Recycling Center. Staff will be developing a pilot project for the recycling of plastic film in early 2017 and the information and results from the pilot project will be used to evaluate on-going bag collection options. Mayor Pro Tem Horak noted he received the Work Plan from the Land Conservation and Stewardship Board and will be recommending a change to their key initiative, “Discuss how land held in the City’s Natural Areas inventory can be maximized for benefits to the public (italics indicate the addition). Mayor Troxell: 1. Attended the Luncheon and Town Hall meeting with Governor Hickenlooper. It was requested that staff provide a one-page summary as a follow-up to this visit. 2. He and City Manager Atteberry met with Department of Local Affairs (DOLA) Director Irv Halter. Topics discussed include issues related to transients, I-25, and broadband. 3. Attended the Broadband and Beers Citizen Committee last Thursday. He commended the staff for its support on this issue. 4. Noted the City has played a key role in the efforts of Habitat for Humanity and the new cottages on Harmony. He attended the breakfast held last week. Mayor Pro Tem Horak asked how the City can incorporate the work of the individuals who designed the cottages into affordable housing efforts (it was reported 40% was saved on design costs). 5. Commended the way-finding signs in Old Town. 6. Appreciated the new format for the City’s LRC policy agenda. 7. Attended the Regional Leadership Meeting and discussed community separators, affordable housing. CSU’s Jen Ponce-Pore presented CSU’s model for “strategic doing” vs. thinking and looking at a 2050 horizon. Staff is asked to include the PPT in the Thursday packet. The meeting adjourned at 9:54 a.m.