HomeMy WebLinkAboutMinutes - Read Before Packet - 10/11/2016 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - October 10, 2016City Clerk
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MEMORANDUM
DATE: October 10, 2016
TO: Mayor and Councilmembers
FROM: Wanda Winkelmann, City Clerk
RE: Leadership Planning Team (LPT) Meeting
Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff
Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda
Winkelmann met on Monday, October 10, and the following summarizes the discussions that began at 7:38 a.m.
October 11 Work Session
The first item for tomorrow night’s Work Session is an update on Homelessness/Transient-Related Issues. In the
presentation, staff is asked to address where we’ve been, where we are currently, and where we are headed in
terms of addressing these issues. What are the desired outcomes and how does the Street Outreach Team
affect the outcomes? Staff will also provide a summary of the November 4 meeting held with service provides
and the sheriff.
A review of the recommended budget offers for Outcome Area Neighborhood Livability and Social Health will be
presented as part of the 2017-18 Recommended Budget discussion. Council will also have the opportunity to
provide suggested changes to the Recommended Budget that will be included in the ordinance (scheduled for
first reading on November 1).
October 18 Regular Meeting
The LPT reviewed the draft agenda for the October 18 Regular Meeting.
The first discussion item will be the intersection improvement project at Prospect Road and College Avenue.
City Clerk Winkelmann reported that the homeowners Anne Cleary and Kevin Harper expressed concern about
statements made at the October 3 LPT meeting. Ms. Cleary’s email states that the property owners and staff
had come to agreement on a ‘single left turn’ plan (email attached to these minutes). Additionally, Ms. Cleary’s
email questions the second statement made about the left turn onto Remington, the double left turn onto
Prospect, and the reduced congestion benefits. In the agenda materials, staff will be presenting three options
for this intersection: 1. the original design which remains staff’s preferred alternative; 2. a revised design that
preserves the wall and the tree, which is also supported by staff; and 3. a design preferred by Cleary/Harper
which addresses new concerns raised regarding a swing set and requires a single turn lane, which is not
supported by staff. Staff is asked to include a timeline that indicates when certain portions of the project need
to be completed by, such as engineering work, etc. In the matrix that compares the options, staff is asked to
include congestion relief percentages.
Leadership Planning Team Meeting
October 10, 2016
Page 2 of 3
Regarding the Stormwater Easement at the Gardens on Spring Creek, a more robust landscaping plan is being
developed and funding this improvement will be shared with CSU. Staff is asked to inform the neighbors about
the landscaping plan.
Six Month Planning Calendar
The LPT agreed that the November 15 meeting will still be held with five members of Council in attendance.
The Mayor is unable to attend the November 8 meeting and two options were discussed for rescheduling the
evaluations of the City Manager, City Attorney, and Municipal Judge (in order of preference):
1. If the evaluations can be held November 29, then the November 8 meeting will be cancelled.
2. If the evaluations are held on November 22, then the items from that Work Session will be moved to
November 8, and the November 29 Work Session will not be held.
Staff is asked to work with Councilmembers to determine their availability for November 22 and 29.
City Clerk Winkelmann reviewed these amendments to the Calendar:
1. Noise Code Modifications – moved from December 13 Work Session to February 14 Work Session.
2. Redevelopment Agreement – added to December 20 URA Meeting for consideration of a
redevelopment agreement with Lyric Cinema.
3. Sign Code Update – added to February 7 Regular Meeting to address aesthetic and safety concerns,
changes in technology, new regulations, and restrictions on fuel station canopies.
Other Discussion Items:
Assistant City Manager DiMartino stated:
1. Visit Fort Collins and the City are participating in the creation of the State Tourism Plan.
2. Marketing materials have been created for the broadband public outreach effort. Broadband is being
discussed with CityWorks alumni, board and commission members at the next Super Issue meeting, a
Community Issues Forum, and at a telephone town hall.
City Attorney Daggett reported:
1. A new attorney Ryan Malarkey has started today.
2. She and several members of her team attended a CML Conference last week for municipal attorneys
and a memo will be provided that summarizes the topics discussed.
City Manager Atteberry noted:
1. A review of the City’s eminent domain process will be conducted by a consultant. The LPT suggested the
consultant explore the construction design process and if there should be a different process/public
engagement efforts for actions involving residential vs. commercial property.
2. Consultant Julia Novak will be scheduling meetings with Councilmembers to discuss the evaluations of
the City Manager and City Attorney.
3. A meeting will be scheduled with the U+2 study funding partners (ASCSU, CSU, Board of Realtors) to
discuss the scope of work and consider developing an MOU. It was suggested that the neighborhoods
be included at a high level in this effort.
4. Staff has met with the Landowners Association for Phantom Canyon Ranches to explore recreational
uses around Halligan Reservoir.
Leadership Planning Team Meeting
October 10, 2016
Page 3 of 3
5. Potential site visits for Councilmembers attending the NLC Conference in Pittsburgh include efforts to
further innovation and inclusivity, affordable housing task force, and self-driving Uber deployment. The
Futures Committee meets this afternoon and (time permitting) this discussion will be continued there.
6. He received a phone call from Kelly Giddens, who is leading the effort for the Scientific and Cultural
District tax effort, stating that the City would be eligible to receive funding from the collected tax.
7. The parking structure near the new downtown hotel will be called Firehouse Alley Parking Structure.
Mayor Pro Tem Horak discussed:
1. CML is hosting an Affordable Housing Summit – will our staff be attending?
2. Northern Colorado Clean Cities has issued an anti-idling challenge. Staff is asked to explore how Fort
Collins could be involved in this effort.
3. A project status update from CDOT. A copy of the update will be included in the Thursday packet.
4. The construction of the third lane on I-25 will be completed in three years at a cost of $235M. The third
lane will be a variable toll lane (three or more passengers ride free).
Mayor Pro Tem Horak reviewed the following items from the October 6 Thursday packet:
1. Digital Workshop. The City of Fort Collins’ Economic Health Office is contributing $5,000 for scholarships
(individual scholarships range from $250 to $1,000 per individual). Was this a specific budget offer?
How do we determine if this is highest and best use of these dollars?
2. West Elizabeth Enhanced Travel Corridor. Staff was commended for the outreach conducted to the
Rogers Park neighbors to address their concerns.
3. Radio Frequency Emissions. Staff’s memo was appreciated.
Mayor Troxell:
1. Will be participating on a panel discussion in Dallas on broadband.
2. Helped judge the Urban Labs “Off the Rail” competition. This relates to the Mulberry to Laurel section
of Mason Street.
3. Participated in National Manufacturing Day at Woodward.
4. Attended Bike to School Day events at Lopez elementary and Beattie elementary.
The meeting adjourned at 9:46 a.m.
From: Anne Cleary
To: Wanda Winkelmann
Cc: Kevin Harper
Subject: October 3 LPT minutes
Date: Sunday, October 09, 2016 10:53:26 PM
Dear Wanda,
There are a couple of erroneous statements in the October 3
LPT minutes regarding the
Prospect/College intersection discussions with us residential property owners.
I mentioned one of these during the Citizen Participation portion of the October 4 City
Council meeting: Specifically, the statement: “Deputy City Manager Mihelich reported that
staff met many times with the owners of property at Prospect and College and,
unfortunately, the parties are at an impasse," is inaccurate.
Although Deputy City Manager Mihelich may have reported an impasse to the LPT group,
the property owners and "Transportation and Planning" staff had come to agreement on a
'single left turn' plan. The agreement was initially made on September 22 at a meeting
between Kevin Harper and Laurie Kadrich, Joe Olson and Rick Richter. This agreement
was also reaffirmed by email from Laurie Kadrich on October 4th and at the October 4th
Council meeting.
I understand that the LPT minutes need to document what was said at the LPT meeting. I
would like to request that an addendum or erratum be added to the document to clarify the
above point.
The second statement in question (which might be a transcription error, and which Kevin
can explain further if need be, I’ve cc’d him) is:
"...which removes the left turn onto Remington and the double left turn onto Prospect and
reduces congestion benefits of the intersection by 10%."
Thanks,
Anne Cleary