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HomeMy WebLinkAboutMinutes - Read Before Packet - 10/4/2016 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - October 3, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: October 3, 2016 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, October 3, and the following summarizes the discussions that began at 7:37 a.m. October 4 Regular Meeting Deputy City Manager Mihelich reported that staff is meeting today with representatives from CSU to discuss the Stormwater Easement at the Gardens on Spring Creek (Consent Agenda Item 5). If additional discussion is needed beyond today’s meeting (for the design of the water quality pond), this item may be removed from the agenda and brought back at a future meeting. Public input on the recommended budget will be the first Discussion Item. Council will consider a resolution approving a Statement of Collaboration between the City and Future Venture Capital Company Ltd. (Agenda Item #10). On a tangential note, staff is asked to provide a Read-before memo that reports on the performance measures established by Rocky Mountain Innosphere. Six Month Planning Calendar The order of items for the October 11 Work Session will be: 1. Update on Homelessness Efforts/Transient Related Issues 2. 2017-18 Recommended Budget. Deputy City Manager Mihelich reported that staff met many times with the owners of property at Prospect and College and, unfortunately, the parties are at an impasse. Staff cannot recommend the alternative design provided by the homeowners, which removes the left turn onto Remington and the double left turn onto Prospect and reduces congestion benefits of the intersection by 10%. The LPT requested that this item be brought forward in the form of an ordinance at the October 18 Regular Meeting. In the agenda materials, staff is asked to provide their original recommendation, the second alternative created as a result of Councilmember and property owner feedback (which saves the tree and the wall), and the third option created by the property owners which expands the scope of the property mitigation beyond the original discussion. Also in the agenda materials, staff is asked to provide a matrix that compares the three alternatives. Deputy City Manager Mihelich will reach out to Councilmembers to answer any questions they may have. A discussion on Short Term Rentals (STRs) has been scheduled for the December 20 Regular Meeting. The Leadership Planning Team Meeting October 3, 2016 Page 2 of 3 Planning and Zoning Board will receive a presentation in November on STRs and their recommendation will be included in the December 20 agenda materials. Will the January 10 Work Session item Electric Capacity Fees be discussed with the Finance Committee prior to the Council discussion? On January 24, the Natural Areas Department Budget and Priorities Review will be discussed. During the presentation, staff is asked to address comments from the Land Conservation and Stewardship Board regarding administrative charges to the Natural Areas Department. Pending the feedback received from Council regarding this practice, it may be helpful to have the Finance Committee explore the issue further. Other Discussion Items: Assistant City Manager DiMartino stated that there will be a change to the email transparency project because of the service agreement signed between the City and the vendor Global Relay. Rather than having the log in information posted online, it will be sent to individuals requesting access to Council’s email. Global Relay views this as an important security measure and the service agreement calls for this process to be followed. City Attorney Daggett reported that the Ethics Review Board meets today at 11 a.m. Deputy City Manager Mihelich reported: 1. The management plan for Bobcat Ridge will be amended to include the addition of five new parking spaces, no new trails, and limited access for hunters who are passing through the natural area to hunt on adjacent land. 2. Staff has been meeting with representatives of Lamar to discuss digital signs. Also, an RFP will be issued for an update to the City’s sign code language (as a result of the 2015 Reed v. Town of Gilbert Supreme Court case). Robust public engagement will be a part of this effort. Mayor Pro Tem Horak received the following feedback from his recent Listening Session: 1. Remington and Lake Intersection. The four-way stop was eliminated; however, due to the diagonal parking on Remington, drivers (who have the right if way) must stop part way through the intersection because it is hard to see oncoming traffic. Can this be revisited? What is the City’s overall approach to ensuring safety at intersections where diagonal parking may block views? 2. Overview of Development Review. A meeting is being held this evening with citizens to provide information regarding the Development Review Process. It was suggested a copy of the organizational chart could be provided that so that citizens can see the level where decisions are made. Mayor Pro Tem Horak reported he sat on a Transportation Advisory Panel (TAP) that rated funding applications for certain local projects. The funding awards will be announced this week. Mayor Troxell: 1. Served as a panelist on a People of Faith in Public Office event sponsored by Plymouth Congregational Church. 2. Attended the Music District’s opening on Friday. Leadership Planning Team Meeting October 3, 2016 Page 3 of 3 3. Heard a presentation about affordable housing at the CML Executive Board Meeting. Live Affordable Colorado is a statewide organization addressing affordable housing and it was requested that staff connect with them. 4. Along with Mayor Pro Tem Horak, he attended the PRPA board meeting. The Rawhide Flats Solar Facility was dedicated and is operational. 5. Attended a CSU symposium regarding 21st Century Energy Transformation. CSU, along with the City and Rocky Mountain Innosphere, created an FC Innovates Award. 6. Attended the Crop Walk for Hunger event. 7. Served as a Judge for the Tour de Corgi event. Mayor Troxell commended City staff for the work that went into the Malcolm Baldrige visit last week. The meeting adjourned at 8:56 a.m.