HomeMy WebLinkAboutMemo - Mail Packet - 9/13/2016 - Memorandum From Mike Beckstead Re: Pre-Council Work Questions From Councilmembers About The 2017-2018 City Manager�S Recommended BudgetCity of
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MEMORANDUM
September 8, 2016
Mayor and City Council . �
Darin Atteberry, City Manager�
Mike Beckstead, Chief Financial Officer
Financial Services
300 Laporte Avenue
PO Box 580
Fort Collins, CO 80522
970.416.2259
fcgov.comlbusiness
Re: 2017-Pre-Council 18 City work Manager's session Recommended questions from Budget Councilmembers about the
As Budget Councilmembers a few questions have have started been reviewing asked about the 2017-specific 18 Offers, City Manager's as well as Recommended some more
general Some of inquiries. the questions Staff asked responses may require for many additional of those time questions to adequately are provided research below. and
respond. addressing The Council answers questions to those after latter each questions of the 3 will budget be included work sessions in future in memos September
and October.
Outcome: All
withinPurchased 1) Request: each Outcome Please (provide as currently the Offer shown #'s on for the each 2nd of page the Enhancements of each Outcome Summary).
Response from Lawrence Pollack: Please refer to Attachment #1
numberspage 2) Request: where On the the specific Total Allocation funding sources by Outcome used in graphs, each Outcome please provide are located. the
Response from Lawrence Pollack: Please refer to Attachment #2
Outcome: High Performing Government
3) Question: Why is there a requested decrease in the Marijuana Premises Manager
Registration Fee of $50?
Response from Wanda Winkelmann: This fee is for those licensees that have a
combined retail and medical marijuana business in the same building/location.
Therefore, there is no need to charge for a manager registration fee twice (once for the
retail business, once for the medical business) for one location.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Outcome: Culture and Recreation
4) Question: Does the Operations Manager position in Offer 56.6 help resource the
concerns of the neighborhoods surrounding the Gardens on Spring Creek regarding
noise and other issues associated with implementation of the ‘Great Lawn’?
Response from Michelle Provaznik: Yes, the offer lists management of the venue
and overseeing operations for rentals, special events and classes as part of the position
responsibilities. Many of these activities will occur on the Great Lawn, specifically. This
position will ensure that The Gardens is meeting the sound ordinance, time restrictions,
security and any other issues for private rentals and events at the facility.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Outcome: Transportation
5) Request: Please provide a chart displaying the spending over time for snow removal
and include your estimate of how much snow removal will cost per year in the future.
Response from Larry Schneider: Please refer to Attachment #3
Attachment #1 – Enhancements purchased per Outcome with Offer #’s
Outcome: Neighborhood Livability and Social Health
Offer # Offer Name 2017 2018
27.17 Community Capital Improvement Program - Affordable Housing Capital Fund 250,000 250,000
69.2 Downtown Business Association Program Support 25,000 25,000
27.10 Homelessness Initiatives 224,132 224,132
75.10 Larimer Humane Society Contract 0 30,000
11.2 Low Income, Senior and Disabled Rebate Program Additional Funding 28,745 34,950
75.9 Neighborhood Improvement and Community Building Grant Fund (Previously
Renewal of Neighborhoods in a State of Change)
300,000 300,000
87.1 Poudre School District After-School Programs for Title 1 Schools 75,000 75,000
Positions Added:
27.6 - Classified Special Agency Session Resource Specialist - Connecting
Homelessness Resources - 1.0 FTE
71,235 73,158
75.7 - Neighborhood Livability relative to City Code - 4.0 FTE 379,109 299,667
27.13 - Support for Social Sustainability Programs - 1.0 FTE 72,217 74,306
1,425,438 1,386,213
Outcome: Culture and Recreation
Offer # Offer Name 2017 2018
15.8 American Disability Act (ADA) Playground Compliance 84,000 59,500
56.14 Community Capital Improvement Program - Visitor Center Expansion - Gardens 0 2,185,000
56.5 Dehumidification System to Protect Artifacts and Exhibitions - Museum 300,000 0
34.6 Forestry Emerald Ash Borer Pre-Infestation 93,000 94,000
56.13 Gardens Equipment Purchase 58,000 0
20.3 Grandview Cemetery Mausoleum 50,000 450,000
34.5 Increased Contractual Pruning of Larger Trees (greater than 18 – inches in
diameter) to Meet the Frequency Standard Set by The City Forester
288,474 190,016
56.12 New Cultural Plan 75,000 75,000
71.1 Poudre River Downtown Project 6,332,456 0
65.11 Poudre River Public Library District Partnership at Fort Collins Senior Center 0 45,000
65.5 Recreation Facility Improvements & Equipment Replacement 81,465 119,365
65.7 Recreation Vehicle Replacement & Facility Improvements 133,600 49,905
56.8 Replace Performance Hall Seats - Lincoln Center 0 375,000
15.7 Rolland Moore Ball Field Lights 440,000 290,000
Positions Added:
34.4 - 1 Crew Chief, 2 Forestry Technicians and 1 Forestry Field Worker to Support
Increased Pruning of Smaller Trees (less than 18 – inches in diameter) to Meet
the Frequency Standard Set by the City Forester - 4.0 FTE
296,716 378,898
65.8 - Ice Program Leader - 1.0 FTE 55,587 57,257
70.4 - Landscape Architect - 1.0 FTE 113,060 115,873
15.6 - Maintenance of Southeast Community Park - 3.5 FTE 464,093 561,757
56.6 - Operations Manager at The Gardens on Spring Creek- 1.0 FTE 65,765 90,159
65.10 - Publicity/Marketing Tech - 1.0 FTE 65,706 67,632
15.3 - Senior Park Ranger - 1.0 FTE 144,588 125,622
9,141,510 5,329,984
Outcome: Economic Health
Offer # Offer Name 2017 2018
25.9 Additional Ongoing Support for the Northern Colorado Regional Airport (FNL) 92,500 92,500
78.5 City Plan, Transportation Master Plan and Transit Operating Plan 532,903 550,000
16.4 Expansion of Downtown Maintenance 35,000 105,900
78.10 Historic Preservation Ordinance Review 49,180 0
25.6 Implement New Northern Colorado Regional Airport (FNL) Strategic Plan 82,500 65,000
28.3 North College Plan Area - Strategic Investment Plan 60,000 0
78.7 Sign Code Amendments 60,000 0
25.13 Use Tax and Business Personal Property Tax Rebates 418,107 406,450
5.26 Utilities: Light & Power - Electric Distributed Battery Pilot Program 100,000 100,000
5.27 Utilities: Light & Power - Electric Distribution System Corrosion Mitigation 150,000 175,000
5.23 Utilities: Light & Power - Operational Technology 2,490,000 90,000
5.25 Utilities: Light & Power - Stray Voltage Testing 250,000 0
Positions Added:
5.23 - Utilities: Light & Power - Operational Technology - 1.0 FTE 89,927 92,457
4,410,117 1,677,307
Outcome: Environmental Health
Offer # Offer Name 2017 2018
84.2 1.0 FTE Conversion from Contractual to Classified to support Nature in the City
Implementation Capacity
9,889 10,135
26.16 Alternative Fuel Municipal Lawn and Garden Equipment Fund 50,000 50,000
6.87 Biogas to Co-Gen Update 440,000 0
26.17 City Energy Project - Matching Funds for Fort Collins Participation 50,000 50,000
26.10 Community and Municipal Electric Vehicle Readiness Roadmap 40,000 0
84.4 Community Capital Improvement Program - Nature in the City Capital Projects
Implementation
190,111 189,865
26.8 Efficiency Pilot Projects and Innovation Fund 382,000 53,000
61.1 Expand Downtown Recycling 58,000 32,000
26.7 Expanded Municipal Innovation Fund 50,000 50,000
26.12 Indoor Air Quality- Evaluating and Enhancing Existing Programs to Reach More
Residents and Improve Program Outcomes
54,000 0
26.4 Municipal Resiliency and Adaptation Planning 0 50,000
86.6 Natural Areas - Shop Expansion 125,000 1,250,000
84.3 Nature in the City Programmatic Funding 20,000 20,000
89.1 River Health 80,000 80,000
6.76 Utilities: Light & Power - Energy Services 950,000 950,000
6.80 Utilities: Light & Power - Renewable Community Shared Solar 250,000 250,000
6.78 Utilities: Light & Power - Renewable Non-Residential Solar Power Purchases 72,500 282,500
6.79 Utilities: Light & Power - Renewable Non-Residential Solar Rebates 500,000 500,000
6.51 Utilities: Wastewater - Anaerobic Digester Lid Replacement 0 2,100,000
6.52 Utilities: Wastewater - Dewatering Improvements 2,135,000 2,135,000
6.53 Utilities: Wastewater - Facility Sludge Strain Press Redundancy 720,000 800,000
6.50 Utilities: Wastewater - Inflow-Infiltration Study 200,000 0
6.56 Utilities: Wastewater - Sidestream Treatment 0 4,300,000
6.54 Utilities: Wastewater - Water Reclamation and Biosolids Master Plan 500,000 0
6.30 Utilities: Water - Azalea Waterline Replacement 450,000 0
6.29 Utilities: Water - Cathodic Protection 0 2,280,000
6.31 Utilities: Water - Poudre Canyon Raw Water Line Improvements 800,000 0
6.28 Utilities: Water - Supply Vulnerability Assessment 250,000 100,000
6.26 Utilities: Water - Underground Electrical Power Supply 650,000 650,000
6.16 Utilities: Water - Water Quality Lab Infrastructure Replacement 1,300,000 1,300,000
6.17 Utilities: Water - Water Quality/Pollution Control Master Plan 210,000 0
6.27 Utilities: Water - Watershed Protection 80,000 80,000
Positions Added
26.15 - Climate Action Plan Program Assistant - 1.0 FTE, Contractual 48,501 49,961
84.2 - Conversion from Contractual to Classified to support Nature in the City
Implementation Capacity - 1.0 FTE
9,889 10,135
26.11 - Road to Zero Waste Support - 0.5 FTE 47,318 48,741
6.23 - Utilities: Inspector - 1.0 FTE 84,842 87,228
6.77 - Utilities: Light & Power - Energy Services Engineer - 1.0 FTE 101,260 104,073
6.55 - Utilities: Wastewater - Resource Recovery Specialist - 1.0 FTE 62,453 77,065
6.19 - Utilities: Water - Conservation Coordinator - 1.0 FTE 70,724 75,394
6.20 - Utilities: Water - Conservation Specialist, Contractual - 1.0 FTE 72,596 77,541
6.22 - Utilities: Water - Contractual Maintenance Specialist (Production) - 1.0 FTE 67,747 83,576
6.21 - Utilities: Water - Planner Scheduler Dispatcher (Field Operations) - 1.0 FTE 95,236 98,058
11,277,066 18,274,272
Outcome: Safe Community
Offer # Offer Name 2017 2018
29.37 Existing Range Safety Repairs 232,700 0
29.38 Mental Disorders Case Coordinator 35,820 33,395
29.16 Police Body Camera and Taser Program 177,151 201,897
29.39 Police CAD and RMS Replacement CRISP (Council Reserve Assignments) 2,980,000 0
31.2 Police Campus West Substation 75,000 75,000
29.27 Police Personal Protective Equipment 130,621 0
29.43 Police Property & Evidence Storage Upgrade 245,000 0
29.47 Police Transcription Service 68,000 68,000
29.36 Proposed Police Training Facility (Council Reserve Assignments) 1,080,000 0
29.52 SWAT Equipment 0 41,000
29.53 SWAT replacement Negotiator’s Console 32,000 0
8.15 Utilities: Stormwater - Buckingham and Lincoln Outfall 200,000 0
8.19 Utilities: Stormwater - Magnolia Street Outfall Phase 1 300,000 1,200,000
8.20 Utilities: Stormwater - Mulberry & Riverside Storm Sewer 800,000 0
8.21 Utilities: Stormwater - NECCO Phase 3: Lemay to Redwood 1,600,000 1,700,000
8.16 Utilities: Stormwater - Poudre River at Oxbow Levee 850,000 0
8.17 Utilities: Stormwater - Prospect and College Storm Sewer 750,000 0
8.18 Utilities: Stormwater - Remington Street Storm Sewer 100,000 800,000
Positions Added
29.33 - Criminal Investigations Division (CID) Detectives - 1.0 FTE 168,124 145,964
37.2 - Deputy Court Administrator; 0.5 FTE Hourly Conversion to Classified - Court
Support Specialist; Contingent 0.5 FTE Increase - Hourly Deputy Court Clerk I -
1.0 FTE
98,329 93,553
29.40 - FC911 Dispatchers - 1.0 FTE (PFA Funded) 17,212 69,506
29.29 - Police Patrol Resources for a Growing Community - 9.0 FTE 681,798 1,231,966
29.48 - Police Property & Evidence Technician (Patrol Taser) - 1.0 FTE 74,668 74,018
29.44 - Police Services Technician - Records Release - 1.0 FTE 77,489 79,589
29.45 - Police Services Technician - Support - 1.0 FTE 77,489 79,589
8.30 - Utilities: Conversion of Contractual Special Project Manager to Classified - 1.0
FTE
6,608 6,774
8.31 - Utilities: Stormwater Construction Inspector - 1.0 FTE 77,774 87,228
10,935,783 5,987,479
Outcome: Transportation
Offer # Offer Name 2017 2018
33.5 Adaptive Signal System for Harmony Road and Timberline Road 200,000 180,000
3.19 All Kids Need Safe Routes to School 64,000 64,000
1.18 City Bridge Program 534,558 290,925
1.21 City Bridge Program 65,702 309,075
73.5 Colorado State University Football Game-Day Parking Management 10,000 10,000
67.7 Colorado State University Football Game-Day Transit Service 106,101 108,225
1.5 Community Capital Improvement Program - Arterial Intersections Improvements 350,000 400,000
3.4 Community Capital Improvement Program - Bicycle Infrastructure 350,000 350,000
1.7 Community Capital Improvement Program - Pedestrian Sidewalk / ADA 1,000,000 1,100,000
1.9 Community Capital Improvement Program - Lincoln Avenue Improvements -
Phase II
2,811,000 0
1.8 Community Capital Improvement Program - Willow Street River District
Construction – Final Design
0 765,000
73.2 Fire House Alley Parking Structure Operating and Maintenance 151,000 309,550
1.10 Horsetooth Road and College Avenue Intersection Improvements 500,000 500,000
2.1 I-25 Improvements Local Funding Match (Council Reserve Assignments) 1,125,000 1,125,000
1.6 Lemay Realignment and Railroad Crossing Improvements Project 1,000,000 0
1.19 Lincoln Avenue Improvements-1st Street to Lemay Pedestrian and Landscape
Enhancements
750,000 0
3.7 Low Stress Bike Route Design and Construction 0 209,740
73.3 Parking Capital Equipment 84,692 90,083
73.6 Parking Capital Repair and Maintenance - Civic Center Parking Structure 250,000 250,000
73.7 Parking Capital Repair and Maintenance - Old Town Parking Structure 100,000 100,000
3.9 Protected Bike Lane Pilot Project 50,000 250,000
1.11 Railroad Crossing Maintenance 150,000 150,000
1.4 Riverside Bridge at Spring Creek Replacement 1,300,223 0
1.15 Sharp Point Drive Connection and Railroad Crossing 150,000 0
33.6 Signal Pole Inspection 100,000 100,000
1.12 Suniga Road Improvements – College Ave to Blondel Street 300,000 1,500,000
3.23 Travel Behavior Survey 100,000 50,000
Positions Added:
60.10 - ADA-Safe Routes to Everywhere Compliance - 1.0 FTE 2,000,000 2,000,000
60.11 - Streets Field Operations Manager - 1.0 FTE 0 0
33.4 - Traffic Engineering Technician - 1.0 FTE 66,067 90,083
13,668,343 10,301,681
Outcome: High Performing Government
Offer # Offer Name 2017 2018
9.5 Budget Analysis Reporting Tool (BART) Assessment and Upgrade 300,000 0
19.5 City Facility Roof and HVAC Major Maintenance 775,000 0
10.7 City Procurement and Vendor Payment Modernization Program 242,000 153,500
19.9 Compressed Natural Gas Fueling Site 500,000 0
22.4 Employee Engagement/Recognition Week/Ethics Hotline 87,700 73,000
9.3 Enterprise Document Management System and Electronic Record Search 833,840 103,000
19.23 Facility Maintenance for Utilities Buildings 500,000 500,000
10.6 Financial Planning & Analysis Organization Training 25,000 25,000
42.6 Job Architecture and Enhanced Career Management Programs 300,000 250,000
42.12 Leadership Development - Maintain Level of Service 100,000 100,000
58.2 Managed Print Services 50,000 50,000
23.6 Messaging and Engagement Priorities 90,000 90,000
57.4 Microsoft Office 365 -495,212 420,147
9.7 Payment Card Industry (PCI) Audit 85,000 0
19.6 Required Building Modifications 600,000 600,000
10.9 Safety, Security & Risk Management Information System 20,000 30,000
22.5 State Government Advocacy 55,000 55,000
7.29 Utilities: Asset Register and Work Order Management System 825,000 480,000
7.24 Utilities: Customer Information Billing System 0 2,300,000
23.4 Video Production Assistance Programs - Fort Collins Public Access Network (FC
Public Media)
30,000 30,000
Positions Added:
62.2 - Enhanced Legal Services - 0.75 FTE 86,860 89,195
42.8 - Human Resources Partner - 1.0 FTE 90,847 102,791
10.8 - Process Analysts supporting new Continuous Improvement Program - 1.0 FTE 137,249 130,563
10.2 - Program Performance Evaluation Analyst - 1.0 FTE 79,291 104,202
10.5 - Purchasing Buyer - 1.0 FTE 66,158 85,683
9.9 - Systems Analyst for Open Data Portal - Second Phase Implementation 0 130,327
7.16 - Utilities: Customer Service & Administration - GIS Programmer Analyst - 1.0
FTE
70,446 92,457
5,454,179 5,994,865
* In addition to the seven outcomes, the total allocation by results also includes $61.4M in 2017 and $56.9M in 2018 for items
like transfers between funds, debt service, payments to retirees and insurance costs. See the Budget Overview for more information.
1 Electric
2 Natural Areas, Water, Wastewater
3 Police, Fire, Stormwater
Total Allocation by Outcome: $620.6M*
General Fund & Other Funds: 2017
Total Allocation by Outcome: $614.4M*
General Fund & Other Funds: 2018
SAFE COMMUNITY3 92.9M
HIGH PERFORMING GOV 105.7M
TRANSPORTATION 74.1M
ECONOMIC HEALTH1 149.8M
CULTURE 45.2M
& RECREATION
6.8M
NEIGHBORHOOD LIVABILITY
AND SOCIAL HEALTH
MILLIONS
050100 150 200
OTHER FUNDS
GENERAL FUND
ENVIRONMENTAL HEALTH2 84.7M
SAFE COMMUNITY3 90.4M
HIGH PERFORMING GOV 109.7M
TRANSPORTATION 75.6M
ECONOMIC HEALTH1 145.6M
CULTURE 38.1M
& RECREATION
6.9M
NEIGHBORHOOD LIVABILITY
AND SOCIAL HEALTH
MILLIONS
050100 150 200
OTHER FUNDS
GENERAL FUND
ENVIRONMENTAL HEALTH2 91.2M
Funding Source Detail
pg 24
pg 62
pg 112
pg 160
pg 240
pg 306
pg 374
Funding Source Detail
pg 24
pg 62
pg 112
pg 160
pg 240
pg 306
pg 374
Year 2010 2011 2012 2013 2014 2015 2016 estimate 2017 estimate 2018 estimate
Cost per year $ 1,378,468 $ 1,425,235 $ 1,169,753 $ 1,878,609 $ 2,288,104 $ 2,820,977 $ 2,745,956 $ 2,459,440 $ 2,491,590
Total Cost per calendar year for snow operations
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
2010 2011 2012 2013 2014 2015 2016 estimate 2017 estimate 2018 estimate
Cost per year