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HomeMy WebLinkAboutMinutes - Read Before Packet - 8/23/2016 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - August 22, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 22, 2016 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, August 22, and the following summarizes the discussions that began at 7:33 a.m. August 23 Adjourned Meeting/Work Session The LPT requested that the agenda be amended to include (after consideration of an Executive Session for legal advice pertaining to the TABOR issues/KFCG sales tax): 1. Consideration of next steps regarding the timing of presentation of ballot issues; and 2. Adjournment to August 30. An update on the Broadband Business Model and Feasibility Analysis will be provided as the third Work Session Topic. During the presentation, it was requested that staff state clearly where we are in the decision process and discuss the additional steps (such as public outreach) that will be taken before a recommendation is made. August 30 Adjourned Meeting/Work Session Because an Adjourned Meeting was added to August 30, it may be unlikely that all four Work Session topics will be discussed. If necessary, the LPT recommends delaying Wildlife Management Guidelines to a future Work Session. Staff is asked to provide information regarding the requirements for citizens to protest ballot language, including how to protest and the deadline to protest. September 6 Regular Meeting The LPT reviewed the draft agenda for September 6. For the items relating to the Avago Reimbursement and Woodward Reimbursement, staff is asked to include in the AIS materials the Thursday Packet memo that discusses the business assistance package employment verifications. Council will consider a $600K appropriation for therapy pool repair and tile replacement at EPIC. Staff is asked to provide a memo for the Thursday packet that describes the need for these repairs (how they were discovered during the renovation, etc.). If Council would like a tour of EPIC to view the renovations, please contact Sarah Leadership Planning Team Meeting August 22, 2016 Page 2 of 3 Kane for arrangements. For future pool designs, staff is asked to consider the operations and maintenance involved as a result of normal use of the facility. Six Month Calendar Mayor Pro Tem Horak discussed the West Elizabeth Travel Corridor (October 18 Regular Meeting) and noted his conversations with neighbors in that area, who have expressed concern regarding the sidewalks at Taft Hill Road. Other Discussion Items: City Clerk Winkelmann reported that citizen Mike Sportiello provided a second alternative plan to redistricting, which would involve all Councilmembers serving three year terms, and redistricting would not occur more frequently than every six years. Staff will work with Mayor Troxell on a memo thanking Mr. Sportiello for his interest and suggestions in this complex topic. Assistant City Manager Kelly DiMartino noted that Teresa Roche, the newly-hired Chief Human Resources Officer, begins today. Deputy City Manager Mihelich noted: 1. To complete trail connections from Shields to Loveland, 2/10 of an acre of wetlands on a Natural Area will be utilized. The trails are parallel to the Natural Area. 2. Residents in the Avery Park neighborhood are requesting that the City take ownership of two paths that formerly belonged to the HOA (the HOA no longer exists). After looking into the issue, staff is recommending against this. It was requested that staff provide a map of the area. 3. A rendering of the APP project for the Mulberry Gateway was reviewed. The artwork will be a series of sandstone sculptures, which are inspired by the buff sandstone cliffs where Highway 14 splits from Highway 287. 4. At Council’s request, the APP board is exploring ways to receive citizen feedback in the art selection process. A memo will be provided for a Thursday packet that explains the current process, the timeline for delivering an update on recommended process improvements, and information about whether APP decisions can be reviewed. 5. A Housing Colorado Charrette has been scheduled for September, and Housing Colorado is recruiting volunteer professionals to participate. To this end, Housing Colorado has requested that Councilmember Campana attend (due to his experience as a development professional). If he is unable to participate, the LPT suggested that Councilmember Stephens be asked to attend. Staff is asked to consider if CSU should also be invited. City Manager Atteberry reported on: 1. He participated in a ride-along with Police Services on Saturday night. He observed a number of parties in progress, some of which had been previously registered using the Party Registration program. 2. Clint Skutchan, Executive Director with Fort Collins Board of Realtors, received staff’s memo regarding additional options and costs to study the community impact of U+2. It was suggested that Mr. Atteberry reach out to Mr. Skutchan and Dr. Tony Frank to explore their interest in partnering with the City on funding the proposed study. 3. Staff has received information about a possible board appointment to the Northern Colorado Water Conservation District. The LPT requested that staff explore this opportunity further. Leadership Planning Team Meeting August 22, 2016 Page 3 of 3 Mayor Pro Tem Horak discussed the following: 1. He provided kudos for the staff work occurring on the North Poudre Irrigation Company bylaws. 2. A suggestion was made by a citizen that pulled Consent Agenda items be announced by the full title (rather than just the item number) for the benefit of those without an agenda. Mayor Troxell will list all the pulled consent items by title before moving on to the next agenda topic. 3. It was suggested that staff develop a systematic approach to make in-person visits to downtown businesses and communicate the efforts being made to address homelessness. The Downtown Business Association and the Street Outreach Program may also play a role in this. 4. As staff brings forward alternatives for the Prospect/College intersection, it was requested that the new design(s) be analyzed and compared to the preferred alternative stating specific differentials rather than general statements. Mayor Pro Tem Horak commented on the following items from the Thursday, August 18 packet: 1. Paid On-Street Parking Downtown. Can free parking be offered in the parking garage? Can assigned, paid-spaces be purchased? What are the options involved with having a sales tax in downtown for parking? 2. I-25 Coordination Efforts. Staff is asked to send an amended memo that specifies the City’s portion of the County Road and Bridge program to more accurately reflect the total City contribution. 3. Parking Advisory Board (PAB) Residential Parking Permit Program (RP3) Evaluation. The PAB is noting the need for enforcement in RP3 zones. It was requested that staff ensure a response is sent from the Mayor to the PAB. Also, staff is asked to annotate all BFO offers that have a board or commission recommendation and ensure that these recommendations receive responses. Mayor Troxell: 1. Has had conversations with developers regarding possible “out of the box” projects that could qualify for energy efficiency rebates. Staff is asked to consider if our code needs to evolve to remove barriers that prevent a project from being moved forward. 2. Appreciates staff’s efforts to address questions regarding a NE park around Richards Lake. Deputy City Manager Mihelich reported staff will meet with the citizen to discuss her ideas regarding planting trees. 3. Received an email from Sheriff Smith reporting that thirty percent of the jail population is considered criminal transients. It was suggested that additional information would be helpful to address the issue – why are individuals who are homeless coming to Fort Collins? 4. Appreciated the update regarding spraying for WNV and the communication tools deployed to inform citizens. 5. Congratulated Mr. Atteberry on the upcoming visit by examiners with the Malcolm Baldrige Quality Award program. 6. Attended the Parks and Rec 50th Anniversary Celebration and stated it was a great event. 7. Participated in the recent Volunteer Recognition Event and has received positive feedback about it. This was the first time the City has hosted a combined thank you event for all City volunteers. The meeting adjourned at 10:02 a.m.