HomeMy WebLinkAboutMinutes - Read Before Packet - 8/9/2016 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - August 8City Clerk
300 LaPorte Avenue
PO Box 580
Fort Collins, CO 80522
970.221.6515
970.221-6295 - fax
fcgov.com/cityclerk
MEMORANDUM
DATE: August 8, 2016
TO: Mayor and Councilmembers
FROM: Wanda Winkelmann, City Clerk
RE: Leadership Planning Team (LPT) Meeting
Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff
Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, Deputy City Attorney John Duval,
and City Clerk Wanda Winkelmann met on Monday, August 8, and the following summarizes the discussions that
began at 7:35 a.m.
August 9 Special Meeting/Work Session
The LPT requested that the order of items for the Special Meeting be changed as follows:
1. Executive Session (for legal advice regarding the Adequate Public Facilities Ordinance).
2. Discussion to waive City Council’s attorney-client privilege to allow public disclosure of the legal memo
regarding KFCG Sales and Use Tax.
For item #2 above, staff will have a presentation that includes a timeline depicting the issues involved.
Outcome areas will be discussed during the Work Session topic Budgeting for Outcomes for 2017-2018 as a
result of LPT’s suggestion from last week that the budget discussions remain at a high level. City Manager
Atteberry will be adding to the budget process by holding 1:1 or 1:2 meetings with Councilmembers to discuss
their specific questions and allow the opportunity for a “deeper dive.” Chief Financial Officer Mike Beckstead
and the respective member of ELT will be in attendance as well.
August 16 Regular Meeting
The LPT reviewed the draft agenda for August 16.
Council will consider an agreement that temporarily permits New Belgium Brewing Company to use treated
wastewater in an onsite cooling tower. This pilot study that will assist the Utilities department’s evaluation
whether a permanent program should be pursued with New Belgium and other similarly-situated customers.
The second pilot study for Council’s consideration is the Income Qualified Rate (IQR) Pilot Study. The IQR is a
rate structure for qualified low-income households for electric, water, and wastewater utility services.
Due to the number of items scheduled for August 16, the LPT requested that the following items be included on
the Consent Agenda:
1. Adoption of the Strategic Plan.
Leadership Planning Team Meeting
August 8, 2016
Page 2 of 3
2. Sharing of Water Quality Modeling for the Halligan Water Supply Project. Staff estimates that sharing
certain NISP and Halligan Project water quality models will save the City approximately $400,000.
In the AIS for the initiation of the Poudre River Annexation and Zoning, staff is asked to report on the status of
river buffers.
Six Month Calendar
At last week’s LPT meeting, staff was asked to review the four items slated for the August 30 Work Session to
determine if the schedule needs to be adjusted. It was requested that the discussion on Wildlife Management
Guidelines be held to 60 minutes (20 minutes will be staff presentation from Natural Areas and PDT). The other
items scheduled include Entertainment District, Climate Action Plan Progress, and Managing Traffic Congestion.
Deputy City Manager Mihelich reported Council and staff toured Hageman Earth Cycle and the Running Deer
Natural Area this weekend. The potential land transaction discussion will be delayed and has been placed under
Unscheduled Items. Instead, staff will develop a broader master plan for the property in and around Hageman’s
property.
Other Discussion Items:
Assistant City Manager Kelly DiMartino stated staff is working on the concern that LETA reverse 911 cannot be
used for WNV spray notifications unless an emergency is declared. It was requested that staff look at LETA
policy changes or robo-call alternatives and develop a long-term solution that can be implemented in the future.
Ms. DiMartino noted information is being disseminated through social media, City’s website, subscriber emails,
the County is canvassing effected neighborhoods with printed flyer in English and Spanish, and City Rangers are
sharing hand-outs at parks and Natural Areas. GPS tracking of spray vehicles will be available. In a future WNV
update, staff is asked to provide the definition of an emergency (per LETA’s requirements noted above) and
indicate if State guidelines are mandating this requirement.
Deputy City Manager Mihelich reported on:
1. Staff met with the waste haulers to discuss the recycling ordinance and mandatory multi-family and
business recycling. In the future agenda materials, staff is asked to explain how the tipping fee is
determined at the land fill, and how the fee is audited.
2. The Art in Public Places project at Timberline and Prospect is a fifty foot tall sculptural piece made up of
five giant rings that are eighteen foot in diameter, serving as a monument for two of the five silos that
once stood on the site.
City Manager Atteberry:
1. Stated he was contacted by the City Manager of Greeley regarding the American Cancer Society’s
campaign, “Real Men Wear Pink.” Mayor Troxell suggested a proclamation could be presented that
includes efforts by all entities and organizations in Fort Collins acknowledging this campaign.
2. Noted the design for the bench honoring Steve Roy has been received. He will send a letter to former
members of Council, former ELT members, community leaders, etc. requesting donations to pay for the
$6,000 bench.
3. Reported staff will provide a summary in two weeks of the discussions held with the property owners at
Prospect and College.
Leadership Planning Team Meeting
August 8, 2016
Page 3 of 3
Mayor Pro Tem Horak commented on the following items from the Thursday, August 4 packet:
1. Redistricting Letter/Flyer. Kudos to staff for the letter and quality of the flyer.
2. Martin Marietta Quarterly Visit. How can test results be verified if staff does not receive a copy of the
report? The training listed under MOU Condition No. 2(m) states it is due to be scheduled in 2016 –
since it is now August, when will this training occur?
3. Lincoln Corridor Plan. The public outreach conducted was excellent and the pictures included in the
summary were very helpful.
4. EAC Memo RE: Comcast Expansion. Per the EAC’s recommendation, it was requested that staff engage
with the Colorado Office of Economic Development and International Trade and Colorado Economic
Development Commission to discuss Fort Collins specific needs related to new jobs and employers,
impacts of investments on the local community, and clarify how these two offices work with
communities regarding future investment decisions.
5. EAC Memo RE: Midtown Business Improvement District (BID). The EAC recommends that future BIDs
consider electing rather than appointing their board members. Staff is asked to determine if this is a
typical practice for BIDs.
6. Halligan Water Supply. For future agenda materials, please report on the funding source for the needed
$7M and how it will be factored into future water rates.
Mayor Pro Tem Horak noted that the MPO will include updates to I-25 as a regular part of their monthly
agendas.
Mayor Troxell:
1. Attended the tour of Running Deer Natural Area on Saturday. Along the topic of the possible sale of
land in Natural Areas, it was suggested that the Code could be amended to include those situations
when a sale or transaction could occur (such as the City’s trade with CSU for the property at Prospect
and I-25). Council may wish to ask staff at an upcoming meeting to research the benefits or drawbacks
of such an amendment.
2. With Mayor Pro Tem Horak, attended a PRPA meeting on Sunday. Congressman Polis attended the
meeting. For a future Thursday packet memo, staff is asked to state the number of our net metering in
the City and our current rate (both retail and wholesale).
3. Received information from Jack Margolis about the “gig economy.” This is the workforce element of a
shared economy, where a worker would contribute their skills in an incremental way or “gig.”
4. Gave kudos for the City picnic on Thursday.
5. Attended NNO events and suggested that future events could be expanded to occur on alternate days,
such as a Saturday. It was suggested that Council could provide feedback on this year’s events and, for
future events, explore ways to further enhance this event, such as providing special recognition to those
neighborhoods that participate for the first time or hold a unique celebration.
The meeting adjourned at 9:37 a.m.