Loading...
HomeMy WebLinkAboutMinutes - Mail Packet - 8/9/2016 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - August 1, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 1, 2016 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, Deputy City Attorney John Duval, and City Clerk Wanda Winkelmann met on Monday, August 1, and the following summarizes the discussions that began at 7:37 a.m. August 2 – Meeting Cancelled for Neighborhood Night Out (NNO) Kudos were given to staff for the helpful information included in Council’s materials for NNO events. Due to the number of neighborhood events scheduled, it was suggested that City staff be scheduled to attend future NNO celebrations so that a representative is present at all events. August 9 Work Session/Special Meeting The order of items for the Work Session will be: 1. Status of Adequate Public Facilities Ordinance. 2. Transportation Capital Expansion Fee (formerly known as Street Oversizing). 3. Budgeting for Outcomes for 2017-2018. A suggestion was made to have the budget discussions focus on the bigger items that will be coming up in the next two – four years, rather than drilling down to individual items. The purpose of this new approach is to provide useful direction to staff. Staff will work with the Mayor and Mayor Pro Tem to outline the process for upcoming budget Work Sessions. At the July 26 Adjourned Meeting, Council gave staff direction to provide a draft memo (for possible public release) that describes the issues involved in the taxes collected in 2011 under the KFCG measure. In order for Council to review the memo, the Mayor will call a special meeting for August 9 (to be held prior to the Work Session). Six Month Calendar The Running Deer Natural Area Land Determination scheduled for August 16 will be moved to Unscheduled Items to allow time for a tour of the area to be scheduled for City Council. Deputy City Manager Mihelich reported staff is meeting with the chairs of the Land Conservation and Stewardship Board, the Natural Resources Advisory Board, and the Economic Advisory Commission to discuss the Hageman Earth Cycle request to purchase fifteen acres of land that they are currently leasing from the City. Based on the feedback received at Work Session, Short Term Rentals will not be discussed at the September 6 Regular Meeting. Instead, staff is asked to provide a follow-up memo, and then a decision will be made whether Leadership Planning Team Meeting August 1, 2016 Page 2 of 3 to schedule this item for a Work Session or a Regular Meeting. The summary of the STRs Work Session discussion was included in the July 28 Thursday packet. Staff is asked to review the four items slated for the August 30 Work Session to determine if the schedule needs to be adjusted. Presently, those items include: 1. Entertainment District. 2. Climate Action Plan Progress. 3. Wildlife Management Guidelines. 4. Managing Traffic Congestion. Other Discussion Items: Deputy City Manager Mihelich reported on: 1. Staff continues to meet with their counterparts in Windsor regarding design standards for the I-25/392 interchange. Windsor maintains its interest in adding a residential component to the corridor. 2. JD Padilla is applying to create two metro districts: one at Harmony Road and I-25, and the second at Block 23 (alley between Mason and College). The formation of these districts would be presented to the voters at the November election. 3. Staff will be meeting with Clint Skutchan, Board of Realtors, to learn more about the Board’s request for a study on the impacts of U+2. Anticipated cost for a study is $120K. Staff will review scope of study to better understand what, if any, information could be easily updated outside of a full study. City Manager Atteberry: 1. Noted Mayor Pro Tem Horak’s request to have a meeting with representatives from Fairview neighborhood to review their past concerns about noise and partying in the area, and the actions Neighborhood Services and Police Services will take in the future to address problems. 2. Citizen Eric Sutherland contacted his office to offer assistance with crafting ballot language for the November election. Staff from the Finance Department and City Attorney’s office will meet with Mr. Sutherland to explore his suggestion. 3. Noted Mayor Pro Tem Horak’s suggestion that staff coordinate a meeting with CDOT, Larimer County, and others to discuss the pedestrian bridge at I-25. 4. CSU President Tony Frank informed Mr. Atteberry that the Board of Governors will be discussing Hughes Stadium this Friday. A copy of Mr. Frank’s materials will be provided to Council this weekend. Mr. Frank stressed his commitment to involve the City in the future of Hughes. It was suggested that the County be included in the process, and the topic of the future of Hughes Stadium could be discussed at a City- CSU Leadership meeting. 5. In his 1:1 meetings with Council, he will be discussing the increase in transient/homeless-related calls for service from Police Services. 6. In the form of a SAR, staff is addressing a recent article in The Coloradoan about pollution emissions and actions the City can take. 7. Mr. Atteberry, City Attorney Daggett, and Chief Deputy City Clerk Knoll met with citizen Ward Luthi about Mr. Luthi’s election complaint. Mr. Atteberry reported staff is working with the Council Committee on Election Code Changes to explore code amendments that would impose stricter committee reporting requirements. 8. He will work with staff to coordinate meetings with Mayor Pro Tem Horak and citizens on the topics of open lands and separators, and recycling. Leadership Planning Team Meeting August 1, 2016 Page 3 of 3 Mayor Pro Tem Horak commented on the following items from the Thursday, July 28 packet: 1. NNO Materials. He received information in his packet of NNO materials about welcome bags (available from Neighborhood Services) for new neighbors. He shared this as an example of a program where it would be beneficial to routinely review and understand how we are measuring success. This same methodology should be applied to other education and outreach programs. 2. Permissible Noise Levels and Construction Activities. Kudos to staff for the well-written report. 3. Sales Tax on Food. It was noted that seven peer cities collect sales tax on food purchases for home consumption. 4. ADA Parking Downtown. Feedback was received from the Commission on Disability regarding time restrictions for disabled parking (with the Parking Advisory Board requesting more information). Staff is asked to add the discussion on ADA Parking Downtown to the Six Month Calendar. 5. Ted Zibell Letter Paid On-street Parking Downtown. Staff is asked to meet with Mr. Zibell to discuss his recommendations. Mayor Troxell: 1. Wished everyone a Happy Colorado Day! 2. Reported the next City-CSU Leadership meeting is tomorrow. Mayor Pro Tem Horak requested that a discussion be held about the benefits of Sunday bus service to CSU students and staff. 3. He attended the PRPA Board Meeting. 4. Attended the Cultural Resources Board meeting to discuss their periodic review. He will provide a summary of the review at an upcoming Council meeting under “Councilmember Reports.” 5. Participated in an e-town hall meeting related to the proposed mental health facility. Over 50K phones were called, with an average of 800 attendees on the line at any given time over the hour. Participants answered survey questions about the adequacy of regional mental health services. Staff is asked to consider if this e-town hall meeting format could be a useful way to engage citizens. The meeting adjourned at 9:17 a.m.