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HomeMy WebLinkAboutCalendar - Mail Packet - 7/19/2016 - City Council 6- Month Agenda Planning Calendar For July 2016 -February 20171 6 MONTH PLANNING CALENDAR July 2016 – February 2017 CALENDAR SUBJECT TO FREQUENT CHANGES Call City Clerk’s Office for up-to-date information (970) 416-2774 Council Meetings begin at 6:00 pm unless otherwise noted Work Session Adjourned or Special Meeting URA Meeting CANCELLED MEETING GID or Enterprise Meeting after Regular Meeting Items in Green - Appeals Items in Blue-Council Retreat Priority Items (Res 2015-066) Executive Session (Items are listed in no particular order) Meeting Info Agenda Item The purpose of this item is to… July 19 Regular Landmark Designation-Coy Farmstead Woodward Technology Center (Second Reading) Consideration of a landmark designation application brought forward by Fort Collins residents. Majestic Place Annexation and Zoning (First Reading- consent) Annexing and zoning property located at the southeast corner of Trilby and Timberline. Setting the Public Hearing date for Midtown Business Improvement District (resolution)(consent) Set August 16, 2016, as the public hearing date for the formation of the Midtown Business District (BID) and appointment of BID Board. Southeast Community Park Appropriation Request appropriations for the Southeast Community Park Project in the amount 1.6M, combining funds from the Capital Community Parkland Capital Expansion Reserves. Revised: 7/14/2016 2:30 PM 2 Meeting Info Agenda Item The purpose of this item is to… Climate Action Plan (CAP) appropriation (Second Reading- discussion) Appropriate funding from the prior year reserves in the General Fund to implement two initiatives outlined in the Draft 2020 Climate Action Plan (CAP) Strategic Plan. First, the Ordinance appropriates $85,000 accumulated during 2015 and 2016 in the Waste Innovation Fund account into the City’s General Fund account to initiate the Municipal Green Waste (Composting) Site Initiative. Second, based on direction at First Reading, the Ordinance also appropriates $1,460,000 from the General Fund to provide energy efficiency rebates for the business community ($1.37M) and the Efficiency Works Neighborhoods Pilot ($0.09M) through 2016. First Reading of Ordinance No. 085, 2016, Amending Sections 26-98 and 26-128 of the Code of the City of Fort Collins Regarding Fire Sprinkler Systems for Single Family Attached Homes. (consent) Create a new rate class to accommodate the short-term high flow rate water service demands for single family attached homes with residential fire suppression systems and to make related changes regarding water meter requirements and installation. Lost, Abandoned and Unclaimed Property Modifying City Code pertaining to abandoned personal property. 2016 Certification for the Downtown Development Authority (DDA) Property Tax Increment (consent) Certify for 2016 to the Larimer County Assessor the percentages of property tax distributions that are to be allocated to the DDA as tax increment. July 19 Wastewater Utility Enterprise ( 6 pm, before Regular Council Mtg) Issuance of Wastewater Utility Enterprise, Sewer Revenue Refunding Bonds, Series 2016 (Second Reading) Authorize the refinancing of the 2009 Sewer Revenue Bonds that were used for capital improvements at the Mulberry Reclamation Plant. The original $30.7 million in bonds have an outstanding balance of $24.4 million. New terms could result in a net present value savings of over $2 million. July 26 Adjourned (Overbeck absent) Formation of Midtown Business Improvement District (First Reading) Forming the Midtown Business Improvement District and appointing its Board. July 26 Work Session (Overbeck absent) Enhanced Critical Behavioral Health Recommendations (1 hour) Provide the information needed for the City Council to determine if they are willing to endorse the Enhanced Critical Behavioral Health Recommendations proposed to be referred by the Board of County Commissioners, as a .25 percent sales and use tax to ballot this year. 3 Meeting Info Agenda Item The purpose of this item is to… Short term rentals (1 hour) Present draft regulatory framework and feedback received from the public Dark Sky Initiative (30 minute discussion) Staff will present recent work and objectives by an interdepartmental Dark Sky Initiative team and seek direction on a possible resolution supporting the initiative. Capital Improvement Program (CIP) Update (15 minutes) Staff will provide an update on recent efforts to create a Citywide CIP database and reporting tool. August 2 Regular CANCELLED FOR NEIGHBORHOOD NIGHT OUT August 9 Work Session Status of the Adequate Public Facilities Ordinance (45 minutes) Discuss the status of Land Use Code (LUC) Section 3.7.3 - Adequate Public Facilities Ordinance (APF) in order to review the APF requirements and identify the next steps in exploring revisions to the ordinance. Transportation Capital Expansion Fee (Street Oversizing) (30 minutes) Discuss proposed updates and changes to the Transportation Capital Expansion Fee (Street Oversizing). Staff is proposing changes to the program to reflect current standards in the industry, updated data, and emerging trends. These proposals have effects both on the overall magnitude of the Program and on the distribution of the fee between commercial and residential development. Budgeting for Outcomes for 2017-18 Budget (2 hours) Short overview of the proposed City Managers Recommended Budget including high level assumptions, major themes and the timeline for Council approval. In addition, staff will provide a detailed review of performance metrics and organizational results based on the Offers funded in the 2015-16 Budget.” August 16 Regular West Elizabeth Enhanced Travel Corridor Consider the West Elizabeth Enhanced Travel Corridor Plan for adoption. Majestic Place Annexation and Zoning (Second Reading- consent) Annexing and zoning property located at the southeast corner of Trilby and Timberline. Formation of Midtown Business Improvement District (Second Reading) Public Hearing and Second Reading of an Ordinance forming the Midtown Business Improvement District and appointing its Board. 4 Meeting Info Agenda Item The purpose of this item is to… Utilities Low-Income Assistance program-Income Qualified Rate (IQR) (First Reading) Propose a discounted rate structure for low income households for electric, water, and wastewater utility services Natural Areas Proposed Hageman Land Sale Consider the sale of approximately 15 acres of land to Roger Hageman, Hageman Earth Cycle (HEC). This land was purchased along with the land for the Running Deer Natural Area. Since it was purchased, Natural Areas has been leasing this land to HEC for the operation of a yard waste/organic material recycling business. Strategic Plan Adoption Adoption of the City’s 2016 Strategic Plan that was reviewed by Council during a work session on March 22. staff report: Healthy Homes/Indoor Air Quality Programs Celebrate the 5 year anniversary and progress of the Healthy Homes program; discuss the community engagement and partnerships developed over the past 5 years; and inform Council of the continuing enhancement to the radon program. August 23 Work Session Railroad Issues: 1. Grade Separated Railroad Crossing Prioritization Discussion regarding the effects of the railroad capital improvement projects completed in Greeley, and priority locations for grade separated crossings at railroad crossings in Fort Collins. 2. Vine/Lemay/BNSF Project (45 minutes) Discussion of the Alternatives Analysis where Realigned Lemay Avenue crosses the Burlington Northern Santa Fe (BNSF) railway and Vine Drive. Seek Council approval for the Staff recommendation of the Preferred Alternative. Other topics: project benefits, design and construction schedules, and funding scenarios. Broadband Strategic Plan Discussion and presentation of feasibility work to date and next steps. August 30 Work Session Managing Traffic Congestion in Fort Collins Review of current and historic traffic congestion conditions in Fort Collins and discussion of policies, efforts and plans underway to help mitigate problem areas. Entertainment District Provide an overview of Entertainment Districts, which allows patrons to carry their alcoholic beverages outside into a defined common consumption area. Staff will be seeking Council direction whether to proceed with proposed code language to permit Entertainment Districts. 5 Meeting Info Agenda Item The purpose of this item is to… Innovation Community Present City Council with the results of the Innovation Ecosystem Asset Mapping efforts. Staff will update Council on City initiatives in this area, identify potential gaps and opportunities for strategic investment, and solicit feedback and direction moving forward. Wildlife Management Guidelines Review) and Potential Land Use Code Changes Related to Prairie Dog Management (75 minutes) Review Natural Area Department’s “Wildlife Management Guidelines” that were last reviewed by City Council in 2008. While the Guidelines pertain to wildlife on City-owned natural areas, the review will be oriented in particular to prairie dog management. Staff will also discuss potential changes to a number of Land Use Code requirements related to the protection, removal, and mitigation of impacts to prairie dog colonies on development sites. September 6 Regular Resolution Setting 2017-2018 Budget Public Hearings (consent) Short term rentals Provide regulatory framework for short term rentals Community Recycling Ordinance Add recycling requirements for businesses and apartment complexes by 2020, as well as update the residential trash and recycling (Pay-As-You- Throw) requirements. September 13 Work Session 2017-2018 Budget (3 hours) – Outcome areas to be discussed: - Overview - High Performing Government - Environmental Health - Economic Health Review the Budget Offers included in the City Manager’s Recommended Budget and answer questions of Councilmembers September 20 Regular (Horak absent) 2017-2018 Budget Public Hearing Public hearing to gather public input on 2017-2018 proposed City Budget. Utilities Low-Income Assistance program-Income Qualified Rate (IQR) (Second Reading)(consent) Propose a discounted rate structure for low income households for electric, water, and wastewater utility services September 27 Work Session 2017-2018 Budget (3 hours)-Outcome areas to be discussed: - Safe Community - Transportation - Culture & Recreation Review the Budget Offers included in the City Manager’s Recommended Budget and answer questions of Councilmembers. 6 Meeting Info Agenda Item The purpose of this item is to… October 4 Regular 2017-2018 Budget Public Hearing Public hearing to gather public input on 2017-2018 proposed City Budget. October 11 Work Session 2017-2018 Budget (3 hours)-Outcome areas to be discussed: - Neighborhood Livability & Social Health - Additional Feedback Review the Budget Offers included in the City Manager’s Recommended Budget and answer questions of Councilmembers. October 18 Regular Adoption of 2017-2018 Budget and Annual Appropriation Ordinance (First Reading) Consideration of the annual appropriation ordinance and setting the City budget for a two-year period (2017-2018) which becomes the City’s financial plan for the next two fiscal years. 2017 Utility Rate Ordinances (First Reading) Adjust the monthly charges for utility services in 2017 to cover operating costs and necessary capital improvements to existing infrastructure. October 18 GID No. 1 2017 Annual Appropriation Ordinance (First Reading) Appropriate the 2017 Budget for the General Improvement District #1 October 18 Skyview GID 2017 Annual Appropriation Ordinance (First Reading) Appropriate the 2017 Budget for the General Improvement District #15- Skyview. October 25 Work Session Review of Land Bank Program Review the Land Bank Program to determine whether certain triggers, restrictions and standards should be recalibrated based on current best practices and changes in the real estate market since the program was created in 2001. Water Utility Cash-in-Lieu and Raw Water Requirements Discuss proposed changes to the Water Utility’s Cash-in-lieu rate and raw water requirements based on a recent study by an outside consultant and collaborative efforts with the Water Districts”. I-25 Northern Colorado Improvements Review state and regional efforts underway to accelerate improvements to I-25 in Northern Colorado and discuss Fort Collins’ role and strategies in these efforts. 7 Meeting Info Agenda Item The purpose of this item is to… November 1 Regular Adoption of 2017-2018 Budget and Annual Appropriation Ordinance (Second Reading) Consideration of the annual appropriation ordinance and setting the City budget for a two-year period (2017-2018) which becomes the City’s financial plan for the next two fiscal years. Utilities Biannual City Code Updates Consider a variety of revisions, clarifications and additions to the City Code that are housekeeping and routine in nature. This supports Utilities managing routine City Code updates. 2017 Utility Rate Ordinances (Second Reading) Adjust the monthly charges for utility services in 2017 to cover operating costs and necessary capital improvements to existing infrastructure. November 1 GID No. 1 2017 Annual Appropriation Ordinance (Second Reading) Appropriate the 2017 Budget for the General Improvement District #1 November 1 Skyview GID 2017 Annual Appropriation Ordinance (Second Reading) Appropriate the 2017 Budget for the General Improvement District #15- Skyview. November 1 URA 2017 Annual Appropriation (resolution) Appropriate the 2017 Budget for the Urban Renewal Authority November 8 Adjourned Annual Evaluations of City Manager, City Attorney, and Municipal Judge November 8 Work Session CANCELLED November 15 Regular Items Relating to Proposed Outdoor Vendor Requirements (Second Reading-Ordinance Nos. 079 and 080, 2016) Amend the City Code and Land Use Code to update property owner and outdoor vendor requirements. These Ordinances were postponed on Second Reading (7/5) to allow staff to conduct outreach to P&Z, DBA, and DDA regarding stationary pads and a food truck mall and report back to Council at the November 15 meeting. November 22 Work Session Council Appeal Process amendments Review of the background and options for improving the Council appeal process 8 Meeting Info Agenda Item The purpose of this item is to… November 29 5th Tuesday December 6 Regular December 13 Work Session Noise Code Modifications Provide an update on sound monitoring efforts during the 2016 event season and process improvements related to noise variance requests, and seek Council direction whether to proceed with proposed code changes to the City’s noise ordinance. December 20 Regular December 27 Work Session CANCEL? January 3, 2017 Regular January 10 Work Session January 17 9 Meeting Info Agenda Item The purpose of this item is to… Regular January 24 Work Session Nature in the City Update Nature in the City staff will update Council on year one programmatic efforts, completed pilot projects and to seek Council input on planned 2017 NIC projects. January 31 5th Tuesday February 7 Regular February 14 Work Session February 21 Regular February 28 Work Session 10 UNSCHEDULED OR UPCOMING ITEMS WORK SESSION Purpose of Item REGULAR MEETING Purpose of Item Amendments to the Camping Ordinance Amend City Code relating to camping on public property. New Downtown Hotel Parking Structure Financing (2Q 2017) City Council adopted a resolution in 2015 instructing the City Manager to execute a Construction and Purchase agreement to construct a parking structure in partnership with the proposed Downtown Hotel project. This ordinance will approve as to form various documents and authorize certain City officials to execute those documents in order to acquire the City’s portion of the parking structure. There will also be a separate ordinance to appropriate budget for the purchase and related financing costs. (The downtown hotel project has been delayed by several months. As a result, the parking structure the City will purchase a portion of has been delayed by several months as well. The financing ordinance and related actions to fund the purchase of public parking will be schedule in the second quarter of 2017 as a result.) Items in red added or rescheduled since Thursday, July 7 1 PROGRESS KEY 25% 50% 75% 100% June – 2016 CITY COUNCIL INITIATIVE DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN ECONOMIC HEALTH CITY FOUNDATION Purpose: Provide funding to projects or the ideas “outside norm” of General Fund Spending: Outcomes:  Provide framework for creation of a foundation Financial Services Staff is developing options with Community Foundation as Fiduciary Agent and exploring front office structure, marketing, and legal options. Expect to have update available for Council in Q3, 2016 Ongoing INNOVATION COMMUNITY Foster and promote a community of innovation, which allows the triple helix model to thrive and which also provides the support necessary for startup businesses  Complete assessment of existing innovation assets in the community.  Support Colorado State University in their efforts for innovation designation  Develop Innovation Community Strategic Plan Sustainability Services EHO team worked collaboratively with CSU to complete an assessment of the existing innovation landscape to support CSU’s application for Innovation and Economic Prosperity Designation. Application submitted in May. EHO team will present a City Innovation Community plan at work session on August 30. ENVIRONMENTAL HEALTH AIR QUALITY ENFORCEMENT Ensure air quality standards and rules are being met by utilizing various enforcement mechanisms. Focus will be on fugitive dust and rolling coal  Pass fugitive dust ordinance  Achieve legislative action on 2 PROGRESS KEY 25% 50% 75% 100% June – 2016 CITY COUNCIL INITIATIVE DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN Ongoing WASTE TO ENERGY Examine means to reduce the amount of waste being put into landfill and increase recycling by looking at methods such as waste to energy  Optimized use of materials and increased waste diversion Sustainability Services Update of Pay as You Throw Ordinance helps to set foundation for Waste to Energy. Discussion with haulers occurring in Q1 2016. Council work session held on June 28. Regional coalition formed to explore options for waste streams. Mayor Troxell and Councilmember Cunniff serve on coalition. Staff is also exploring additional waste to energy opportunities at the City’s Drake Water Reclamation facility. Food materials flow analysis occurring. WATER TAP FEES/DISTRICTS Explore options for addressing impacts of increasing water development fees on affordable housing and look at long-term water supply planning  Begin regional discussions about water  Find solution to provide cost- effective water to new affordable housing projects Utilities City staff is coordinating a collaboration workshop with water districts to explore mutual goals/benefits related to regional water collaboration scenarios. Workshop was held on May 31, 2016. Staff has also identified several potential options for providing a cost-effective water supply to affordable housing projects and is currently analyzing those options. SAFE COMMUNITY POLICE SUBSTATION IN 3 PROGRESS KEY 25% 50% 75% 100% June – 2016 CITY COUNCIL INITIATIVE DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN Ongoing COMMUNITY POLICING APPROACH Increase community engagement through the increased use of bicycle patrol  Be seen in an approachable way in the community through the use of expanded bike patrols Police Services Ongoing - Incorporating feedback from Council Work Session into Patrol division NEIGHBORHOOD LIVABILITY & SOCIAL HEALTH Ongoing HOUSING AFFORDABILITY Explore options to address middle income issues and affordable housing for low income/homeless  Secure funding for the FCHA for the development of additional parcels  Review Land Bank program  Engage in regional conversations about the affordability of housing Sustainability Services Land Bank Program: Tax credits and disaster relief funding awarded to the FCHA for the development of the Horsetooth parcel. City Council Work Session scheduled on review of program for October 25. Area Medium Income (AMI) requirements went to Council March 15. Housing Northern Colorado: Regional conversations about housing continuing with Greeley hosting next meeting on August 26. Ongoing NEIGHBORHOOD LIVABILITY Discuss and investigate methods and tools to increase neighborhood livability city-wide  Provide additional resources for code enforcement and education in targeted neighborhoods Executive 4 PROGRESS KEY 25% 50% 75% 100% June – 2016 CITY COUNCIL INITIATIVE DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN EXPAND IGA DISCUSSION TO USE OF HUGHES STADIUM Engage CSU in a discussion on the use of Hughes Stadium. Suggest a community conversation with the County, CSU, residents, and the City  Help CSU engage in a community discussion about future uses of the stadium site Executive Services/PDT Preliminary discussions have been held with CSU. CSU will be leading future efforts and staff members from PDT are expected to participate IGA ON COMMUNITY SEPARATORS Engage the Town of Timnath in a discussion to examine the use of community separators  Continue to focus on natural areas and agricultural separators  Engage Timnath officials in discussions about a potential IGA Executive Services/PDT/ Community and Recreation Services Fort Collins elected officials plan on reaching out to Timnath elected officials to get the ball rolling Natural Areas continues to actively monitor potential separator sites for purchase CULTURE AND RECREATION AS PARKS REACH BUILD OUT, SHIFT FOCUS TO REFRESHING Fort Collins parks are aging and in need of improvements in order for them to adequately meet the growing demands of today’s users.  Keep pace with changing trends in recreation  Adapt to changing community needs  Provide equitable experiences city 5 PROGRESS KEY 25% 50% 75% 100% June – 2016 CITY COUNCIL INITIATIVE DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN TRANSPORTATION TRAIN UNDERPASS Look at options to provide priority access to emergency vehicles across or under train tracks. Examine sharing train schedules in real time  Explore alternatives to improve the Vine and Lemay railroad crossing experience Planning, Development, & Transportation Scheduled to go to Council Work Session August 23, 2016 I-25 WIDENING FUNDING Explore mechanisms and strategies to work with other regional jurisdictions to identify local funding opportunities that help leverage state and federal funding to accelerate the improvements needed to I- 25 in Northern Colorado.  Identify local funding opportunities that leverage state or federal funds  Engage regional officials to leverage additional dollars from the region  Secure funding for expansion of key bridges along I-25 Planning, Development, & Transportation Resolution supporting CDOT’s Presidential Resiliency grant application passed in October 2015 Resolution in support of Larimer County’s proposal to reduce their general fund and increase road and bridge fund specifically for I-25 passed in November 2015 Resolution supporting I-25 Coalition efforts to accelerate I- 25 improvements passed December 2015 Ordinance appropriating $30,000 to help fund regional lobbying efforts for improving I- 25 in Northern Colorado passed in February 2016 October 25, 2016 discussion is planned to further explore options to maximize regional 6 PROGRESS KEY 25% 50% 75% 100% June – 2016 CITY COUNCIL INITIATIVE DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN HIGH PERFORMING GOVERNMENT OPEN DATA POLICY Develop a robust open data policy and Fcgov.com open data portal to improve citizen access to information and to enhance transparency  Develop initial website  Develop Open Data Proclamation  Develop internal Open Data Policy  Research and implement a robust open data portal platform Employee and Information Services Initial websites developed. Policy work underway. ICMA research complete in June, 2106. Anticipate RFP for open data portal in Q2/Q3 2016. SOCIAL SUSTAINABILITY AS KEY OUTCOME AREA Discuss the potential of adding Social Sustainability as an 8th Key Outcome Area Financial Services Complete - Memo to Council recommending we maintain our current 7 Outcome Areas and modify one to read Neighborhood Livability and Social Health. Completion of Social Sustainability Strategic Plan will also help achieve goals Ongoing SALES TAX RECAPTURE INITIATIVE Examine ways to recapture sales tax dollars lost to surrounding communities near the community’s Growth Management Area  Evaluate opportunities to enter into revenue sharing agreements with surrounding communities and if feasible develop revenue sharing agreements Sustainability Services Finance & EHO developed a list of potential target areas for 7 PROGRESS KEY 25% 50% 75% 100% June – 2016 CITY COUNCIL INITIATIVE DASHBOARD PROGRESS COUNCIL RETREAT PRIORITY PURPOSE AND OUTCOMES SERVICE AREA ACTION PLAN POLICY ON USE OF EXCESS USE TAX AT YEAR END Provide clarity on how Use Tax in general and how Use Tax greater than budget is utilized within the budget process Financial Services Complete - policy drafted, reviewed and finalized with CFC in December 2015 future sales tax sharing agreements. Staff met with Timnath on June 10th. The existing IGA already includes agreement to consider Revenue Sharing in key influence areas along I-25. Staff has agreed to continue to discuss the how of sharing for specific capital projects and will use the Windsor and City IGA as a potential starting point for discussions. WHAT IS THE CITY’S FUTURE? Engage citizens, visitors, and businesses in visioning about the future of Fort Collins as part of the City Plan update Planning, Development, & Transportation City Plan is scheduled to be updated in 2017. BFO Offer funding the update has been submitted efforts . wide  Connect people with nature  Replace and improve antiquated infrastructure Community and Recreation Services Work session was held in April. Staff will engage the community and Parks & Recreation Board to develop a strategy for refreshing parks, and eventually incorporate this strategy into the Parks & Recreation Plan. Services/PDT April Work Session was held related to this subject. BFO Offers have been submitted to add resources to assist in more education and enforcement in targeted neighborhoods CAMPUS WEST Increase police presence in the Campus West area through the deployment of a Police substation  Work with potential partners in Campus West Area to identify possible sites  Focus on providing a presence in the neighborhood to foster positive relationships Police Services Meet with potential partners in a Campus West substation to gauge interest in shared space that would offer broader services. Plan on bringing forth as a BFO offer for 2017-2018. rolling coal Sustainability Services Council passed, Fugitive Dust Ordinance on May 3, 2016. Rolling coal legislation was defeated in the Legislature. City adopted Dust Manual into Administrative Policy requiring all City projects control dust BOXELDER STORMWATER DISTRICT COUNCIL APPOINTMENT City Council desires to appoint one of their members to the BBRSA Board. The IGA allows the City to appoint one member independently and one at-large member that is mutually agreed to with the County.  Appoint new board member after current appointment term expires Utilities Complete - Mayor Pro Tem Gerry Horak was appointed to be the City Representative to the BBRSA Board. Mr. Horak was elected as Board President at their April meeting. Mr. Sampley continues to be available as a technical expert and support Mr. Horak in his role.