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HomeMy WebLinkAboutMinutes - Read Before Packet - 7/12/2016 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting Minutes - July 11, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: July 11, 2016 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, July 11, and the following summarizes the discussions that began at 7:36 a.m. July 12 Adjourned Meeting/Work Session The first Discussion Item is the Maple Mixed Use Appeal. The LPT reviewed the order of presentation for the appeal, including the typical “20/20/10/10” format (twenty minutes for presentation, ten minutes for rebuttal). Next, Council will consider a motion to support the nomination of Mayor Pro Tem Horak to the USDOT committee on transportation and tourism. The first Work Session topic is an overview of homeless shelter services provided by Catholic Charities, the Mission, and Homeless Gear. The LPT requested that this update be immediately followed by staff’s presentation on Homelessness Initiatives Update, and then the Council discussion will occur. It was requested that a representative from Police Services be present to share information and answer questions regarding the impacts of homelessness on the community (what violations have been seen? What behaviors can be considered legal vs. criminal?). A conversation was held on the City’s goal to make homelessness short-lived and non-reoccurring – how do the efforts on the part of service providers and the City make this goal achievable? The LPT discussed the importance of gathering and tracking data now and into the future regarding short-term trends and long-term implications of our efforts related to homelessness. A citizen sent an email with a photograph of trash on the ground near a trash can. It was requested that this issue be addressed by the Outreach Team. In the presentation on Short Term Rentals (STRs), staff will describe the potential impacts and a possible ordinance that regulates this activity. To assist in making future data-driven decisions, it was suggested that staff keep collecting data on this activity, such as the number of STRs that are owner-occupied, where STRs are located, etc. July 19 Regular Meeting The LPT reviewed the draft agenda for the July 19 meeting. On the Discussion Agenda is the appropriation for CAP. As was discussed by Council during Other Business at the July 5 Regular Meeting, staff proposes a Work Session to provide a more detailed description of the Leadership Planning Team Meeting July 11, 2016 Page 2 of 3 elements of the CAP, costs breakdown, likely returns on investments and future cost savings, etc. It was suggested this could occur at the same time as the August 30 discussion on Innovation Community as much of this is about innovation in energy efficiency. Staff will consider how to combine or suggest alternate dates. For the July 19 discussion, it was requested that staff provide a list of the companies participating in the ClimateWise efforts, and a breakdown of the $1.46M for energy efficiency rebates. On July 19, Council will consider an ordinance to amend the current provisions on lost, abandoned, and unclaimed property. In the agenda materials, the LPT requested that staff bring forward an ordinance to fully fund the Southeast Community Park. In the AIS, staff is asked to detail the individual costs associated with funding this park. A memo will be forthcoming from City Manager Atteberry with his recommended name of Twin Silo Community Park. At the beginning of the hearing for the Designation of the Coy Farmstead Barn and Milk House, the Mayor will describe the process that will be used for consideration of this quasi-judicial matter. City Attorney Daggett stated staff will work on a proposed ordinance that would codify a process for addressing landmark designations. Six Month Calendar The August 30 Work Session on entertainment districts will be an overview of the concept (rather than focusing on a specific request from a business). To support the policy discussion, staff will provide information on the purpose of an entertainment district, how they work, and the requirements of the City. The Natural Areas proposed Hageman Land Sale item is scheduled for the Regular Meeting on the August 16. Mayor Troxell suggested a site visit be scheduled for Council to tour the Running Deer Natural Area. Staff will work out the details for this visit. Also, staff is asked to provide the long-term plan for Running Deer. Other Discussion Items: Assistant City Manager DiMartino met with Coloradoan Editor Lauren Gustus regarding a possible electronic records bill (which was postponed indefinitely (PI’d) this past legislative session). Ms. Gustus is serving on a subcommittee created by the Secretary of State (SOS) to attempt to reinstate a revised version of this bill. Ms. DiMartino has been asked to provide information to the subcommittee on Fort Collins’ email transparency project. City Manager Atteberry reported on: 1. Good progress is being made with CDOT regarding the College Avenue underpass in midtown. 2. The Fort Collins AIDS Project has requested the City install syringe disposal receptacles at certain City parks. Mr. Atteberry has asked for input from Police Services and Parks staff, and will talk with Councilmembers about the receptacles in his 1:1’s. The LPT requested information about the pros and cons of this request, do our benchmark cities/university cities have syringe disposal receptacles, etc. 3. Staff continues to work with the North Poudre Irrigation Company on updated bylaws. 4. Mayor Pro Tem Horak’s request on behalf of a citizen for the City to consider a new design to the City flag because most flags do not have words on them. Staff is proposing this effort be considered as part of the work of the new Creative District. Leadership Planning Team Meeting July 11, 2016 Page 3 of 3 5. Staff is meeting with Lamar to discuss their proposal for outdoor advertising. 6. In honor of Steve Roy, staff has met with Kay Roy on a bench that would be installed at City Hall. Private donations will be sought to purchase the $6,000 bench. 7. Councilmember Overbeck’s request for the chairs of the “social boards” to meet. The LPT noted the importance of having a clear purpose/outcome for such a meeting. Mr. Atteberry will explore this further with Councilmember Overbeck. Mayor Pro Tem Horak noted: 1. As described in the Thursday packet memo on Promoting Council Listening Session, he received comment cards from citizens that describe how they heard about the Session. 2. PRPA held a special meeting on Friday. To address concerns regarding the recent lack of process used to hire the new director, a future facilitated board retreat will be held. 3. Larimer County is convening a working group to address affordable housing and requests the participation of two representatives from Fort Collins. Staff will inquire further about the timing of the requested appointments and a resolution will be scheduled appointing the Fort Collins representatives. 4. He provided information to City Manager Atteberry about Accelerate Colorado, an organization that seeks to build consensus among businesses and local governments to present a unified agenda at the federal level. Staff is asked to determine if/how membership would be valuable to Fort Collins. The cities of Loveland and Aurora are members. Mayor Troxell: 1. Attended a meeting with Larimer County Human Services to learn what they are doing to address homelessness. The County is working on an info-graphic that describes their efforts. He noted the importance of the City and the County being aligned to share the same vision of homelessness being short-lived and non-reoccurring. 2. Commented on the news that Colorado was not selected to receive FASTLANE funding for improvements to I-25. 3. Noted the recent donation by the Rumley Trust (memo in Thursday packet) telegraphs the need for the City to have a foundation. The meeting adjourned at 9:57 a.m.