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HomeMy WebLinkAboutMinutes - Read Before Packet - 7/5/2016 - Memorandum From Wanda Winkelmann Re: Updated Leadership Planning Team Meeting Minutes - July 4, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: July 4, 2016 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, July 4, and the following summarizes the discussions that began at 7:31 a.m. July 5 Regular Meeting Consent Agenda Item #3 concerns the refinancing of the callable portion of the 2009A Revenue Bonds. Due to a conflict of interest, Mayor Pro Tem Horak will recuse himself from this item at the meeting (which means the item will need to be pulled from the Consent Agenda for separate consideration). In a “Read-before” memo, staff is asked to address Councilmember Campana’s email/question concerning Consent Agenda Item #6 regarding fire sprinkler systems for single family attached homes: “the proposed amendment is for “on or after June 1, 2016.” What about projects prior to this time?” When consideration is given to the adoption of international codes, staff is asked to explore the long-term financial impacts to development fees and, where possible, quantify the benefits of the new code. The designation of the Leo and Hilda Ritter property as Fort Collins Landmark (Consent Agenda Item #7) is a quasi-judicial matter. City Attorney Daggett stated that all designations are considered quasi-judicial. The first Discussion Item #8 is Authorization for Eminent Domain at the Prospect/College Intersection. For this item, staff is asked to: 1. Add a slide to the presentation with a matrix that compares the benefits of the proposed concepts, such as congestion relief, improved safety, upgraded infrastructure, etc. 2. The AIS reports the alternative design would cost an additional $1.3M; however, staff notes provided by Mr. Kevin Harper through a Colorado Open Records Act (CORA) request indicate the additional cost would be $800K - $1.2M. In a Read-before memo, staff is asked to explain why these two costs are different. 3. Is there a corridor plan for Prospect? The LPT is wondering if we had a design for this area prior to the Enhanced Travel Corridor Plan. 4. The AIS indicates that the Transportation Board and Bicycle Advisory Committee expressed support for the staff alternative. In the staff report, please indicate that these boards were not presented with other alternatives to consider. Leadership Planning Team Meeting July 4, 2016 Page 2 of 3 5. A staff memo was provided to Council earlier this year on the number of eminent domain actions authorized. Staff is asked to summarize that information for the past five years. The City Attorney’s Office will work with staff on this. The next Discussion Item #9 is Outdoor Vendor Requirements. Questions have arisen from the vendors about stationary pads on private property in Old Town and the possibility of a “food truck mall” being created (multiple trucks assembled on a pad). Due to this additional inquiry about stationary pads and suggested new ideas, the LPT is recommending this item be postponed until the November 15 Regular Meeting. Staff is asked to conduct outreach to P&Z, DBA, and DDA regarding stationary pads and a food truck mall and report back to Council at the November 15 meeting. For Discussion Item #10 regarding the Coy Farmstead Designation, staff is asked to address (in a Read-before memo) the condition proposed by Woodward, Inc. entitling them to withdraw consent of the landmark designation if the City expands the designation so that it adversely affects Woodward’s enjoyment of the property. The Climate Action Plan (CAP) Appropriation is the last Discussion Item #11. It was stressed that, whenever this item is discussed, it is important to have staff available who understand the business and financial implications of the CAP. The LPT discussed the length of the meeting (possibly five plus hours) and noted the option of postponing one or more items to the July 12 Adjourned Meeting. Six Month Calendar In the agenda materials for the July 12 Work Session on Homeless Programs, staff is asked to address: 1. What are we trying to accomplish long term? Where are we headed? 2. Is the homeless population increasing? If so, please report on the systemic cause(s) for the increase. City Attorney Daggett noted the policy relating to emergency ordinances (July 19) can be removed from the Calendar because Article XIII of the Charter defines “emergency” and “emergency ordinance:” 1. "Emergency" means an existing condition actually arising from unforeseen contingencies which immediately endangers public property, health, peace, or safety. 2. "Emergency ordinance" means an ordinance immediately necessary, on account of an emergency, to preserve the public property, health, peace, or safety. For the Natural Areas proposed Hageman Land Sale item on August 16, why is staff recommending sale if a long- term lease would work? Is a long-term lease acceptable to the business owner? Please provide a response for a Thursday packet memo. With the understanding that the City Council Initiative Dashboard will be updated quarterly, it was requested that typos and incorrect dates be updated now. Other Discussion Items: City Clerk Winkelmann discussed: 1. A request from Brinkman Partners to form an entertainment district in the block across from the City’s Leadership Planning Team Meeting July 4, 2016 Page 3 of 3 building at 281 North College. An entertainment district would allow patrons of a liquor licensed establishment located on that block to carry their alcoholic beverages outside an establishment into a defined common consumption area. A memo from staff will be forthcoming that provides additional information about entertainment districts and common consumption areas. Staff is asked to bring this item forward as the first topic at the August 30 Work Session. 2. A citizen suggestion for a process improvement to Council meetings. When an item is pulled from the Consent Agenda, the Mayor makes a short inquiry about the reason they’d like it pulled. Sometimes it is a simple question that could be answered without the item being pushed back several hours. The LPT suggested that informing citizens they can comment about Consent Agenda items under Citizen Participation may be helpful. Assistant City Manager DiMartino noted interviews are underway for the Chief Human Resources Director. City Attorney Daggett stated the Ethics Review Board will meet next week to consider and provide an advisory opinion regarding whether board and commission members may, after declaring a conflict of interest, participate in that matter on behalf of an interested stakeholder so long as they do not personally appear before the board. City Manager Atteberry reported on: 1. The legislative breakfast held on Friday. He appreciated the opportunity for Fort Collins to discuss issues important to our community. 2. A staff presentation in Denver with other Baldridge Award winners. It was an opportunity for Fort Collins to tell its story and learn from others. 3. I-25/392 Meeting with Windsor. Along with Mayor Troxell and other staff members, Mr. Atteberry met with representatives from the Town of Windsor to discuss the I-25/392 interchange. Staff is moving forward with design standards for the intersection. 4. National Advisory Committee. The U.S. Department of Transportation (USDOT) is seeking 25 nominations for a national advisory committee on travel and tourism infrastructure. Staff will explore this further to determine what opportunities exist for participation by Fort Collins. Mayor Pro Tem Horak noted: 1. The USDOT is changing their performance measures for how states assess traffic congestion. The MPO will be providing comments, which are due in August. 2. The WaterNow Alliance is sending a letter requesting an IRS review of the requirement that water rebates above $600 require the issuance of a 1099. It is requested that the LRC review this issue for a possible Council resolution in August. A copy of the letter will be in the Thursday packet. Mayor Troxell reviewed an article that discusses “everything as a service,” such as open data platforms. A copy of the article will be included in the Thursday packet. The meeting adjourned at 9:34 a.m.