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HomeMy WebLinkAboutMinutes - Read Before Packet - 6/14/2016 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting - June 13, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: June 13 2016 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, June 13, and the following summarizes the discussions that began at 7:37 a.m. June 14 Work Session The first Work Session topic is an update on the Northern Integrated Supply Project (NISP). City Manager Atteberry reported that Planning Director Cameron Gloss will begin the discussion on the Downtown Parking Community Dialogue (Work Session Item #2) by providing a brief overview of the Downtown Plan and how the two topics are related. In the presentation on Downtown Parking Dialogue, staff is asked to clearly state the objectives of the project. Staff was commended for the agenda materials included in the third Work Session topic Utilities Low-Income Assistance Program. June 21 Regular Meeting The LPT reviewed the draft agenda for the June 21 meeting. Under “Proclamations and Presentations,” the Federal Emergency Management Agency (FEMA) will be recognizing Fort Collins as tied for the second best prepared city in the nation for flood awareness and protection (this presentation will be 15-20 minutes). The plaque for this award will be presented by FEMA under Staff Reports. A second Staff Report will give an update on the Great Western Railroad’s (GWR) switching yard activities. After this Report, staff is asked to mention the July 5 report on the intersection project at Riverside and Lemay. In a Read-before memo, staff is asked to outline the discussion held at the June 9 Planning and Zoning meeting regarding Outdoor Vendor Requirements (what is the recommendation of P&Z)? The appropriation for Climate Action Plan (CAP) projects will be considered by Council on June 21. It was noted that staff is recommending funding for energy efficiency initiatives compete with other items in the BFO cycle. In the AIS, staff is asked to address the following: 1. What additional information will be available in the next 60-90 days? 2. Based on utility reserves and the other BFO offers submitted, is there concern that more important projects can’t be funded (if energy efficiency initiatives are funded)? Leadership Planning Team Meeting June 13, 2016 Page 2 of 4 3. Recognizing that this is a successful program, would there be benefit in doing a partial allocation to cover funding for 60 – 90 days until the additional information is available? Six Month Calendar The August 30 Work Session item on Appeal Process amendments has been moved to November 22 Work Session (which is the week of Thanksgiving and will be held) to accommodate the discussion on Wildlife Management Guidelines Review. Staff has created a City Council Initiative Dashboard that provides a summary of each initiative identified at the retreat, the purpose and outcome of the item, and the action plan associated with the effort. This document will be included in the Thursday packet. Staff is asked to ensure that each of the items are carefully reviewed and calendared so they can be considered by Council by March 2017. Other Discussion Items: City Clerk Winkelmann noted citizen Mike Pruznick emailed City Leaders to discuss his concern with the recently adopted ordinance regarding redistricting. A response will be provided in a SAR. Assistant City Manager DiMartino stated staff will be deploying a survey regarding pickle ball and future needs. Deputy City Manager Mihelich: 1. Noted the Street Outreach Program has been implemented. The Executive Director has been hired (in addition to a second staff member) and is making connections with business owners. City Manager Atteberry will provide more information at the June 21 Regular Meeting, and a 30 day update will be given in July. 2. Reported that the retrofit of the bathroom on Linden should be completed in the next month. Additional lighting and a camera is in place to provide additional security to the area. City Attorney Daggett discussed: 1. The recently adopted ordinance regarding the major amendment at the Gardens on Spring Creek. An additional ordinance will be required if a noise exception is requested prior to the expiration of the 120 day period before a sound mitigation wall is considered. In an email to the City Manager, staff is asked to report when the construction will occur. 2. The next steps based on the conversation held during the May 31 Water Collaboration Workshop. A resolution would be helpful to define the scope of the efforts moving forward. Mayor Pro Tem Horak inquired into the date for the next meeting (which is yet to be determined). City Manager Atteberry noted: 1. A series of emails have been exchanged regarding Rep. Joann Ginal’s invitation for a candlelight vigil in Old Town Square tonight to honor and remember the victims of the mass shooting in Orlando. 2. Poor sound quality of a televised Council meeting was recently reported. Poor sound quality can occur when too many microphones are turned on, causing the speaker’s microphone to automatically cut out; therefore, Councilmembers and staff are asked to turn off their microphones when they are not speaking. Additionally, if a speaker is talking too quietly or away from the microphone, the Mayor will ask him or her to adjust. Leadership Planning Team Meeting June 13, 2016 Page 3 of 4 3. Staff is working on a letter to the FRA that will be signed by each Councilmember that expresses Council’s concerns regarding the process and criteria used by the FRA to evaluate Fort Collins’ train horn noise waiver request. 4. He and City Attorney Daggett sent a letter to citizen Ward Luthi regarding his election complaint, stating that no additional action will be taken. Mayor Pro Tem Horak commented on the following items from the June 9 Thursday packet: 1. Historic Preservation 2.0 – Next Steps. Staff was commended for the memo and it was suggested that the content can be sent to those who make inquiries about Historic Preservation. 2. Nature in the City Partnership in Southeast Community Park Features. In a short memo for the Thursday packet, staff is asked to report what boards and commissions have reviewed or will review this project (specifically the Land Conservation Stewardship Board, Parks and Rec Board). 3. 2015 Drinking Water Report. Page 8 regarding the Coalition for the Poudre River Watershed (CPRW) notes that the City’s “future involvement and support will be determined based upon program performance.” Is this a general statement, or is there a specific example behind this comment? 4. Tree Protection and Beaver Damage. Staff is asked to ensure that Ward Luthi receives a copy of the memo (as he brought the concern forward to Council and staff). 5. Memos regarding the Senior Center. Moving forward, staff is asked to consider more inclusive engagement efforts and work to rebuild relationships with these stakeholders. 6. Art Projects. What specific art or renderings are available for the public to see when APP projects are considered? How does staff incorporate public participation into the APP process, beyond people attending APP meetings? 7. City Manager’s Report – North College Pedestrian Gap. Is the project on budget and on schedule? Mayor Pro Tem Horak, in his role as MPO chair, will be discussing this project further with County officials. Mayor Pro Tem Horak discussed the following: 1. He attended a recent meeting of the Rotary Club, where a presentation on the CAP was given. It was suggested that the City be more proactive in messaging the benefits of CAP and that Council will evaluate and decide on individual initiatives related to CAP. Deputy City Manager Mihelich reported that an “info graphic” will be created that is easy to read and contains the benefits of the CAP to citizens. 2. Several articles on affordable housing will be provided to the Council in the Thursday packet. It was suggested that staff research models used by other communities where government intervention in housing affordability was successful and to better understand the impact on affordable housing stock. 3. Governor Hickenlooper reappointed him to the Denver Metropolitan Area Regional Air Quality Council. 4. He reviewed the book “Habitudes” and believes it provides valuable content that could be used at a future Council retreat, particularly as new members are onboarded, as it provides suggestions on how to build relationships and effectively interact with one another. Mayor Troxell: 1. Discussed the City’s electric distribution system and the costs associated in terms of infrastructure to provide this service. 2. Suggested that the City’s 2015 Drinking Water Report for the public contain the same required reports (perhaps in an appendix) of the other two water providers to that it addresses water quality for the entire city. Staff is asked to consider what other efficiencies can be gained by bundling efforts with Leadership Planning Team Meeting June 13, 2016 Page 4 of 4 FCLWD and ELCO, and suggested a meeting with staff and the Council representatives (Mayor Pro Tem Horak and Councilmember Campana) to further explore options. 3. Summarized his visit to China. He was invited to participate in this 2016 U.S.–China Climate Smart / Low Carbon Cities Summit (the trip was paid for by the Bloomberg Philanthropies). Mayor Troxell’s purpose in attending the summit was to bring back ideas that are relevant to Fort Collins. In their role as PRPA Board members, Mayor Troxell and Mayor Pro Tem Horak discussed the recent appointment of the PRPA Executive Director and the goal to move forward in a productive way. The meeting adjourned at 9:41 a.m.