Loading...
HomeMy WebLinkAboutMinutes - Read Before Packet - 5/17/2016 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting - May 16, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: May 16, 2016 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, May 16, and the following summarizes the discussions that began at 7:33 a.m. May 17 Regular Meeting Consent Agenda #7 concerns an appropriation for land conservation, public improvements, and the Natural Areas program. In a Read-before memo, staff is asked to address the following: 1. Why is this appropriation coming forward? 2. What oversight is given to funds used by Natural Areas? 3. Has the Commission on Disability (COD) reviewed the ADA projects being proposed? 4. It was suggested that it could be helpful to conduct process mapping of Natural Areas funding. For Consent Agenda #8 relating to the Spring Competitive Process, staff is asked to describe how it was determined that $250K of the Human Services Program (HSP) funds would come from KFCG – was this a formal policy adopted by Council? Please discuss the use of HUD funds for administrative costs and the possibility of using General Fund monies for this purpose. Council will consider a resolution (#17 on the Consent Agenda) that approves an art project (in the lobby) for the Utilities Administration Building. Discussion ensued about the possibility of including an educational component in the lobby as well, such as a display that shows how the water or electric system works. Staff is asked to provide this information in a Read-before memo. A reappointment of the temporary judge (Teresa Ablao) will occur under Consent Agenda Item #18. Staff is asked to provide Ms. Ablao’s resume to Council in the Read-before packet. Also, the hourly wage paid to the temporary judge ($75/hour) has not changed for several years – is this a competitive wage for a temporary judge? The Charter permits the appointment of only one temporary judge; it may be helpful to consider a future Charter amendment that would permit the appointment of more than one temporary judge in the event of his/her unavailability. The first Discussion Item #19 is the authorization of eminent domain at the Prospect/College intersection. In a Read-before memo, staff is asked to address the following: Leadership Planning Team Meeting May 16, 2016 Page 2 of 4 1. The Transportation Board and Bicycle Advisory Committee have expressed support for the staff- preferred alternative that was presented at the April 12 Work Session. Was the “Southern Shift” alternative option presented to these boards for their feedback? 2. On page 19 of the AIS, there is a list of benefits of the staff-preferred alternative. In table format, staff is asked to compare these benefits (and any other benefits/costs listed in the agenda materials) to the Southern Shift alternative. 3. Councilmember Overbeck sent an email with additional questions regarding this item. Please address those questions in the Read-before memo. 4. On page 5 of the presentation, it states that this project must meet approve standards, plans, goals, and visions; however, there is not an adopted corridor plan for this area. Please provide recent examples of where/when this has been done in the past. 5. On page 6 of the presentation, it states that the Southern Shift alternative jeopardizes the 2017 construction schedule. Please provide an explanation. Discussion ensued about Agenda Item #20 regarding the Gardens on Spring Creek review. It was noted that Attachment 5 (West Soundwall Photosimulation) depicts how the evergreen trees (these trees, yet to be planted, will be taller than the wall) will serve as a visual barrier to the sound mitigation wall. Amending the district-precinct map will be considered under Discussion Item #21. In a Read-before memo, staff is asked to include the following: 1. Copies of the four map options that were included on first reading. 2. For the presentation, please be prepared to project all four map options. 3. Emails from citizens have stated redistricting should occur after the April 2017 election. What is the consequence of not redistricting now? 4. Packet page 408 describes the impacts of the four options. In table format, staff is asked to describe each option in terms of the impacts to the precincts that are being moved (list each one) and state when each precinct would next vote. Staff is asked to propose process changes for future redistricting efforts. Six Month Calendar Staff is working on a date for Council to consider the non-consensual landmark designation of the Coy Farmstead at the Woodward campus. June 7 is a possibility and the Calendar will be updated as soon as a firm date is chosen. Also on June 7 is a Staff Report on Special Events. Due to the time limitations of Staff Reports, staff is asked to provide a more detailed written report in the Thursday, June 2 Mail Packet. The Downtown Parking Community Dialog is scheduled for the June 14 Work Session. Staff is asked to update the purpose statement on the Calendar to reflect the recommendation of the Parking Advisory Board (PAB). It was suggested that the Chair and Vice Chair of the PAB be in attendance at this Work Session. A discussion of the Southeast Community Park will occur at the June 28 Work Session. Staff is asked to add a purpose statement to the Calendar. Leadership Planning Team Meeting May 16, 2016 Page 3 of 4 The appeal of the 320 Maple Mixed Use PDP will be held on July 5. The Work Session on Raw Water Requirements has been moved from July 26 to October 25. The Dark Sky Initiative (scheduled for Work Session on July 26) will be presented to the Natural Resources Advisory Board (NRAB), Landmark Conservation Stewardship Board (LCSB), and the next board and commission Super Issue meeting. The feedback received from this outreach will be summarized in the AIS. Other Discussion Items: City Clerk Winkelmann noted a request was made at last week’s LPT meeting for bound copies of PRPA’s annual report. Since no additional copies were made, those who wish to review the report can find it online. Power cords for Council devices (iPads, MacBooks, etc.) will be available for Council meetings and Work Sessions. Council is asked to inform staff when they receive new devices so the appropriate cord can be made available. City Manager Atteberry discussed the following: 1. A CML outreach meeting will be held May 25. 2. On May 23, the Larimer County Regional Elected Officials will meet. The topics include: Community Housing Issues, Behavioral Health Facility, Update on I-25, and Wasteshed Policy Group Update. 3. Staff has additional work to do on the Southeast Community Park. This is a $10M project that is funded through community parkland fees, and the City acquired the property in 2002. Mayor Pro Tem Horak commented on the following items: 1. Use of leaf blowers. It was requested that staff review the use of leaf blowers by staff/contractors due to the noise and dust pollution that they create. 2. Art Projects. Public outreach is garnered for construction projects that have Art in Public Places (APP) projects associated with them; however, no outreach or feedback is sought for the actual art that will be installed. Staff is asked to look into this further. 3. Election Complaint. Mayor Pro Tem Horak met with citizen Ward Luthi about his election complaint and requested a copy of the written response from City Manager Atteberry. 4. Marijuana Business Fines. Staff is asked to review current marijuana code provisions regarding fees for violations. Also, what is the objective standard for odor violations, and how is the source of the odor determined? 5. Ozone Awareness. It was suggested that the Museum of Discovery could have an exhibit on ozone, and information could be displayed on City buses. 6. West Elizabeth Travel Corridor (ETC): The memo in the Thursday packet did not include costs in the table summarizing the BFO offers. Leadership Planning Team Meeting May 16, 2016 Page 4 of 4 Mayor Troxell commented on the Thursday packet memo Managing Cultural Resources. It appears a centralized approach to cultural resources could be developed that would open up opportunities for strategic planning, donations, etc. Because the LPT meetings have been running longer than the scheduled end time of 9:00 a.m., they will now be scheduled to start at 7:30 a.m. and end at 9:30 a.m. The meeting adjourned at 9:35 a.m.