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HomeMy WebLinkAboutMinutes - Read Before Packet - 4/26/2016 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting - April 25, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: April 25, 2016 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, April 25, and the following summarizes the discussions that began at 7:36 a.m. April 26 Special Meeting/Work Session Mayor Pro Tem Horak requested the reason that this special meeting was called. City Manager Atteberry noted a letter was received from Woodward, expressing concern about the length of time for the findings of fact resolution to be heard, given the April 18 finding of imminent threat/danger regarding the silos. It was suggested that a code amendment would be helpful that would allow Council to make a final determination (and therefore allow immediate abatement) on the same night a finding of imminent threat/danger is made. It was requested that staff provide a summary of the last twenty appeals – how many were heard at a Regular Meeting/Special Meeting, how many days between the appeal hearing and the findings hearing, and the type of meeting where the findings were made. It was suggested that staff apply the Plan-Do-Check-Act (PDCA) model to this specific type of appeal – would it have been better to have recommendations from City staff vs. a contract engineer? The first Work Session item is Broadband Strategic Plan. During the presentation, staff is asked to be prepared to answer how our process is different from the one used by Longmont. Regarding the phone survey that was conducted – what attempts were made to reach underserved or underrepresented populations and those without land lines? Refreshing our Parks is the third Work Session topic. This was identified by Council as a priority at the 2015 Council Retreat. During the presentation, staff is asked to state if the Parks and Recreation board has reviewed this recommendation. If so, please provide the minutes in the Read-before packet. May 3 Regular Council Meeting Staff was commended for the Thursday packet memo on Dust Control. It was requested that this item be placed on the Discussion Agenda. Leadership Planning Team Meeting April 25, 2016 Page 2 of 3 In the AIS for the lobby remodel at EPIC, staff is asked to address the timing of this item – why is it being brought forward by staff now? Regarding the Bicycle Parking Facility at the Downtown Transit Center, it was noted that longboards can be accommodated at the new facility and are generally small enough to carry on a bus. Six Month Calendar On May 17, Council will consider eminent domain authorization for the Prospect/College intersection project for the two residential properties on the west side. A staff report on Healthy Homes/Indoor Air Quality Programs will be given on May 17. Mayor Pro Tem Horak asked about the June 14 Work Session Downtown Parking Community Dialog. Deputy City Manager Mihelich noted staff will be providing the feedback received from many stakeholders. Other Discussion Items: City Clerk Winkelmann reported no petitions were turned in on Friday regarding the “Me + 3” effort. Deputy City Manager Mihelich noted: 1. Staff continues to work with stakeholders on a detailed design of the whitewater park. 2. The IGA regarding the stadium is close to being finalized. 3. Martin Marietta is meeting the terms of the Memorandum of Understanding (MOU) established last year and staff continues to conduct quarterly site visits. City Attorney Daggett discussed Councilmember Campana’s request to review the P&Z decision regarding the Gardens on Spring Creek development plan. The LPT requested that staff prepare an ordinance for Council’s consideration at the May 17 meeting. Although not required by code, it was requested that the stakeholders involved in this discussion be informed of this upcoming Council conversation on May 17. City Manager Atteberry reported: 1. He has received questions from Rich Shannon, who is working on the ballot initiative to fund mental health in Larimer County. Mr. Shannon would like information about how this initiative would impact Fort Collins and requests that this be discussed with the Finance Committee and the LRC. 2. Councilmember Martinez has requested information about the City’s current appeals process. City Attorney Daggett noted that staff will be meeting with Councilmembers over the next two weeks to hear their feedback on the current process and answer questions. Also, Councilmember Martinez has suggested that the Foothills Activity Center be named after Bob Everitt, who donated funds and was very instrumental in the initial Youth Activity Center. It has been suggested that the community meeting room be named after Ann Azari. 3. Clint Skutchan, Executive Director for the Board of Realtors, is suggesting a conversation about affordable housing be held with other municipalities (Loveland, Timnath, Wellington, etc.) so that efforts can be coordinated. Leadership Planning Team Meeting April 25, 2016 Page 3 of 3 4. A memo was included in the Thursday packet that gave a recap of those items funded by KFCG dollars in 2015. Mayor Pro Tem Horak commented on the following items from the April 21 Thursday packet: 1. Safe Routes to Everywhere Prioritization. Please provide a copy of the memo to stakeholders involved in this discussion, specifically those who have expressed concerns about sidewalks and safe travel to/from schools. 2. Noise Monitoring. Kudos to staff for the information included in and the format of the memo. 3. Citizen Letter re: U+2. Please provide a copy of the letter that does not cut off the bottom sentence when copied. Mayor Troxell: 1. Attended a CML Executive Board Meeting on Friday. Topics discussed include: sharing economy, web strategic communications, tax simplification, and transportation funding. 2. Will be attending PRPA’s meeting this week. The meeting adjourned at 9:05 a.m.