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HomeMy WebLinkAboutMinutes - Read Before Packet - 3/22/2016 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting - March 21, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: March 21, 2016 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell (participated via phone), Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, March 21, and the following summarizes the discussions that began at 7:31 a.m. March 22 Work Session This Work Session, a review of the 2016 Strategic Plan, is being held at the Lincoln Center. Staff is asked to provide a red-lined or highlighted version to note the changes in the document. Deputy City Manager Mihelich reported there were many changes to the Strategic Plan and will provide a red-lined version if possible. City Manager Atteberry will report on the scores listed in the performance metrics. The conversation regarding the Strategic Plan will set the context for Council’s retreat on April 2. April 5 Regular Meeting The LPT reviewed the draft agenda for the April 5 meeting. For the annual appropriation of lodging tax for cultural development and programming activities, tourism programming, and the Fort Collins Convention and Visitors Bureau, staff is asked to include information regarding any benchmarks that were established (as a condition of receiving funding) and if performance measures have been met. An ordinance will be considered that authorizes eminent domain for certain lands in connection with the Prospect Road/College Avenue intersection improvements project. Deputy City Manager Mihelich noted staff is still working with a property owner and there is a possibility this item may be delayed or come forward with one or more properties removed from this eminent domain action (and return at a later time). Council will be considering a resolution that approves an art project for the Utilities Administration Building. In the AIS, staff is asked to describe the public process used by the Art in Public Places (APP) board to solicit submissions, receive feedback on proposed submissions and select the final piece. On the Discussion Agenda will be the following items: 1. Dust Prevention and Control. In the agenda materials, staff is asked to describe what the City has done to implement the proposed regulations. Leadership Planning Team Meeting March 21, 2016 Page 2 of 4 2. 2020 CAP Strategic Plan Funding. Staff is asked to include, in the agenda materials, why additional staff is needed. What outcomes will be achieved by adding staff? Are there tasks current staff members could stop doing? 3. Social Host. In the Thursday packet, staff is asked to provide an update on this item. What is staff recommending (and why)? What outcomes will these recommendations achieve? What is ASCSU’s feedback on the proposed regulations? 4. Boxelder Basin Regional Stormwater Authority (BBRSA). A Council representative will be appointed to the Board of Directors. The preliminary agenda (included in the March 17 Thursday packet) contained the topic of “Recommendation for the Northern Integrated Supply Project (NISP)” – this item will not be coming forward on April 5 and instead a future Work Session will be held. Six Month Planning Calendar Regarding the June 7 item related to Mobile Food Vendors, Deputy City Mihelich noted the public outreach is designed to elicit feedback regarding options, location, length of time, etc. For the June 14 Work Session item Downtown Parking Community Dialogue, staff is asked to provide a more detailed description of the purpose of this item and include the Parking Commission’s recommendation. City Clerk Winkelmann noted that the CML Conference is June 21 – 24 and the NLC Conference in Pittsburgh is November 16 – 19. The LPT stated that the Regular Council meetings occurring during those weeks (June 21 and November 15) will be held. Deputy City Manager Mihelich noted that staff will be engaging area congregations to discuss homelessness and implement the same model used in Nashville to address homelessness. An update on this effort (and the Street Outreach Program) will be given at the July 12 Work Session. Additionally, staff is asked to provide information on the number of camping tickets issued and explore if a database would be helpful to store and report on this information. In a Read-before memo, staff is asked to describe the lobbying efforts involved and the proposed contents of the bill to accelerate improvements to I-25 (as noted in the July 26 Work Session). As requested previously, staff is asked to address when the Utilities Low Income Assistance Program will be held with Council at Work Session. If the item cannot be scheduled, staff is asked to provide a memo for the Thursday packet describing the issues involved and the barriers to scheduling the Work Session. Other Discussion Items: City Clerk Winkelmann stated Council approved amendments to the Board and Commission Manual last week. The role of the Council liaison was outlined in a resolution adopted in 2000, and the recently adopted Manual added to this list. In order to ensure consistency, staff will bring forward a resolution that specifically outlines the duties of Council liaisons. Leadership Planning Team Meeting March 21, 2016 Page 3 of 4 Ms. DiMartino reported staff has received a request asking Council to support a citizen effort to encourage PSD to fund the SE community pool. This request will be discussed at the April 14 PSD-City Liaison meeting. Deputy City Manager Mihelich commented on the following items: 1. Rawhide Flats Road/Dust Mitigation. City Manager Atteberry noted the County is not interested in maintaining the road (approximate annual cost of $150,000). Staff is asked to collect data on the number of City-related vehicle trips on the road and have the Land Conservation Stewardship Board discuss funding the road’s maintenance. Staff will also contact adjacent property owners to inform them of the next steps. 2. Natural Area Parking Enforcement. Due to the parking congestion at natural area parking lots, tickets have been written. As discussed last week, City Attorney Daggett noted staff would like to meet with Councilmembers to discuss their feedback on the current appeals process and suggestions for improvements. The LPT discussed these feedback sessions could occur with two Councilmembers at a time (to be more efficient) and staff will be contacting Councilmembers to set up the meetings. City Manager Atteberry reviewed the following: 1. Council Retreat. The outline from Julia Novak included in the Thursday packet can be used as a template during tomorrow night’s discussion on the Strategic Plan. The Retreat will focus on Council priorities (existing, emerging) and the resources needed to meet those priorities. 2. November Election. Two tax items may be proposed by the County: services for mental health needs, and the formation of a Larimer County Scientific and Cultural Facilities District. A fact sheet on the latter item is attached. It was requested that the representatives of both efforts attend a Council Finance Committee meeting to discuss their proposals. 3. Sole Source Contract. A sole source contract will be coming to Council related to the Colorado Energy Office’s development of a solar array on behalf of income-limited customers. 4. Climate Wise. The City has achieved Platinum-level Certification as a Climate Wise Partner. 5. Naming SE Community Park. Feedback was received that “Twin Silos” was not a desirable name for this park. Additional names will be submitted to the City Manager for consideration. 6. Luthi Election Complaint. Based on the complaint filed by Mr. Luthi, staff is reviewing the requirements for campaign reports. The LPT requested that the ad hoc Council Committee on Elections review this topic when they convene this summer to provide a recommendation to Council. Mayor Pro Tem Horak commented on the following items included in the March 17 Thursday packet: 1. GOCO Connect Grant. Feedback was not received earlier regarding his previous requests that staff apply for these grants to fund the I-25 Trail Crossing. 2. City Discounts Webpage. How are we communicating this information to service providers? Staff will provide a summary on the efforts of the Community Engagement Specialist to inform providers about City services such as available discounts. 3. Murphy Center Update. What are the impacts of their budget being cut in half? Leadership Planning Team Meeting March 21, 2016 Page 4 of 4 4. Homelessness Update. The graphs depicting the 2016 Point in Time Count were hard to read due to the light blue color used. At the July Work Session, staff is asked to describe specific outcomes to be expected as a result of Homeward 2020’s 2016 Action Plan listed in Slide 7. 5. Cluster Funding. In a memo for the Thursday packet, staff is asked to describe the process used to select award recipients. Is the Economic Advisory Commission involved in the selection process? Mayor Troxell is participating in the Digital Northwest panel discussion on broadband to present Fort Collins’ story. He is learning about other municipalities’ participation in broadband and will bring back best practices. The meeting adjourned at 9:17 a.m.