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HomeMy WebLinkAboutMemo - Mail Packet - 1/19/2016 - Memorandum From Michelle Finchum, Jacqueline Kozak-Thiel And Jeff Mihelich Re: Electric Vehicle Workplace Charging Challenge Report1 S://CERD/Projects CE/EV Worksite Charging Challenge Program Report Electric Vehicle Workplace Charging Challenge Department of Energy Office of Energy Efficiency & Renewable Energy EV Everywhere 2 S://CERD/Projects CE/EV Worksite Charging Challenge Executive Summary: Electric Vehicle Workplace Charging Challenge (EV-WCC) The Electric Vehicle (EV) Workplace Charging Challenge is a nation-wide challenge to install charging stations for personal use at work. The City of Fort Collins signed a pledge in early 2015 with Drive Electric Northern Colorado and the Department of Energy that outlined three overarching goals: 1) Increase awareness and education of EV’s, 2) Identify current policies effecting EVs, make changes and/or create new policy, 3) Identify location and install infrastructure for City employee EV owners’ personal use. The intent of this year-long initiative was to accomplish these goals and create interdepartmental cohesion and learning opportunities for staff. Alignment of this work has a direct link to the Climate Action Plan and the Energy Policy. EVs help improve urban air quality and create reductions in greenhouse gas emissions. The EV-WCC team administered a pre/post survey to understand awareness and knowledge and to measure the impacts of the outreach efforts. The pre-survey data served as a guide for educational efforts. Data indicates that having the opportunity to drive an electric vehicle is the best means to increase awareness and knowledge. Where outreach was planned and concentrated, knowledge increases (e.g. EV capabilities and features). Our goal to have approximately 10% of City employees drive an EV in 2015 was nearly reached (193). Team members coordinated 8 events and promoted all DENC Ride and Drive events. Many internal and external communication tools were used (i.e. Fort Shorts, Darin’s employee video, Drive Leadership video and Cable 14 “Full Circle” interview.). The Drive Leadership initiative was highly successful with 19 participants: 3 City Council, 7 ELT, 2 Senior Staff, 3 CPIO, and 4 EV-WCC team members. This collaborative effort between DENC, local car dealerships and City staff gave staff the opportunity to take an EV on an extended test drive for up to five business days. The City’s permit code amendment to enforce EV parking spots needed to be addressed before determining what the guidelines and benefits would be for City employees who own EVs. A 2016 pilot policy, in review with Human Resources, will provide charging guidelines. In early 2016, there will be 6 parking spots dedicated to EV charging available on the 4 th floor of the Civic Center parking garage. Electrical work is scheduled for January and contract negotiations for a charging station vendor are underway. Overall, City employees have a higher awareness and understanding of EVs – which means that as new policies and infrastructure come in the future, there will be a higher chance of acceptance and collaboration. The following report outlines how each EV-WCC goal was met. 3 S://CERD/Projects CE/EV Worksite Charging Challenge Program Report: Electric Vehicle Workplace Charging Challenge Date: December 14, 2015 Completed by: Michelle Finchum Brief Summary Program: (more information in program plan) The Electric Vehicle (EV) Workplace Charging Challenge is a nation-wide challenge to install charging stations for personal use at work. The City of Fort Collins signed the pledge in February of 2015 and outlined three overarching goals: #1 Increase awareness and education of EV’s. #2 Identify current policies effecting EVs, make changes and/or create new policy. #3 Identify location and install infrastructure for City employee EV owners’ personal use. This year-long initiative set out to accomplish these goals in the context of creating interdepartmental cohesion, fun experiences, great opportunities for learning with co-workers, leadership opportunities, and fostering positive employee morale. Purpose of Workplace Charging Challenge (WCC):  Install charging stations for employee personal use  Align policies to support EV use  Increase employee awareness and education of EVs  Understand employees’ current trends and use of EV pool cars  Recognize and reward employees participating in WCC  Communicate – share best practices with DENC partnership, employees, community Goal Assessment: The following report is an outline of each Program Goal, Metrics/Results and Accomplishments. Goals for 2015 WCC Challenge: 1) Support City goals  Identify alignment  Identify executive sponsor  Create interdepartmental team  Internal Memo Increase awareness and education of EVs. 2) Assess current awareness  Pre Survey – early 2015 / Post Survey – late 2015  Ensure collaboration with other WCC participants (i.e. CSU)  Understand barriers and tailor outreach based on surveys/feedback/research 4 S://CERD/Projects CE/EV Worksite Charging Challenge 3) Communication  Create new EV WCC webpage  Showcase EV owners – City employees  Communicate initiative to City employees 4) Opportunity to Drive an EV  Encourage 200 City employees – approx. 10% of workforce to drive an EV  Provide 5 Learning opportunities (Ride and Drive Events)  Drive Leadership program  Integrate into existing programs/opportunities/events Identify current policies effecting EVs, make changes and/or create new policy. 5) Policy Alignment  Identify all policies that effect EV integration  Identify policies that create barriers  Write new policy/update policies as needed to install charging stations for staff Identify location and install infrastructure for employee EV personal use. 6) Charging Stations for employee Use  Assess need for new charging stations  Determine if grant money is available  Install charging stations • Location, payment strategy, equipment, promotion 5 S://CERD/Projects CE/EV Worksite Charging Challenge Goal #1 Support City Goals City Manager Darin Atteberry during Drive Leadership extended drive with his BMW i3 6 S://CERD/Projects CE/EV Worksite Charging Challenge Goal #1 Support City Goals  Identify alignment  Identify executive sponsor  Create interdepartmental team  Internal Memo o Sent to all City supervisors on May 1, 2015 (see Appendix B) Interdepartmental team: met every 6 weeks throughout 2015 Executive Sponsor: Jacqueline Kozak-Thiel, Chief Sustainability Officer Jeff Mihelich, Assistant City Manager Program Manager: Michelle Finchum – Community Engagement Specialist Program Team: Adam Bromley – Senior Electrical Engineer Tracy Ochsner – Assistant Operations Services Director Travis Paige – Community Engagement Manager Lisa Rosintoski – Utilities Customer Connections Manager Rosemarie Russo –Sustainability Coordinator Wendy Serour – Strategic Accounts Specialist Lucinda Smith – Environmental Services Director Alyssa Stephens – Education Specialist This program fits within the City’s vision “to provide world-class municipal services through operational excellence and a culture of innovation.” This initiative was innovative and aligned with current work in the Climate Action Plan Framework and the Energy Policy. As part of the Advanced Mobility strategy, the accelerated adoption of electric vehicles is one means to reduce greenhouse gas emissions. 2015 Climate Action Plan Framework page 25: “Fort Collins has already made significant progress in the adoption of hybrid and electric vehicles. There are already 25 public charging stations in place, meaning that access to charging for EV drivers is never more than six miles away. Specific tactics under consideration include:  Develop and execute a campaign to provide decision makers and the public opportunities to drive an EV and experience its benefits.  Build on already successful programs to ensure more EV charging stations are available, including public charging stations, workplaces and residences.” This program also aligns with the current 2015 Energy Policy: (page 9) “Increased adoption of more fuel-efficient and electric vehicles in Fort Collins means that when we drive, we’re using less petroleum fuels and reducing their associated negative consequences. The City can help residents with data regarding potential advantages of high-efficiency, hybrid and electric vehicle choices with regards to the total cost of ownership, including fuel and maintenance costs. • Develop metrics for the fleet average fuel efficiency and the number of electric vehicles in Fort Collins by 2017.” 7 S://CERD/Projects CE/EV Worksite Charging Challenge Goal #2 Assess Current Awareness The wheel of EV questions 8 S://CERD/Projects CE/EV Worksite Charging Challenge Goal #2 Assess current awareness  Pre Survey – early 2015 / Post Survey – late 2015  Ensure collaboration with other WCC participants (i.e. CSU)  Understand barriers and tailor outreach based on surveys/feedback/research The pre-survey was sent to all City employees in April. There were 13 questions and 145 responses, with representation from every Service Area. The largest response rate was from Community and Operation Services, Utilities and Planning, Development and Transportation (which are also larger service areas). Key Findings: 1) Employees expressed concerns regarding range of electric vehicles and access to both vehicles and charging stations. 2) Experience with and knowledge of EVs was relatively low throughout service areas. 3) Overall perceptions of electric vehicles were high, but a gap existed between perceptions and likely purchases. 4) Employees with more knowledge of and experiences with electric vehicles expressed less concerns regarding EVs. These findings led to a tailored approach to communication that emphasized a combination of driving experiences with information on the benefits of electric vehicles and the locations of charging stations in Fort Collins. In December, the post-survey was sent out to City employees that either took the pre-survey OR drove an electric vehicle during the campaign. There were 122 responses, with representation from every Service Area that mirrored the pre-survey. Key Findings: 1) Employees gained considerable knowledge during the campaign. The amount reporting little or no knowledge of EVs and their use within the City dropped by more than 15% in every category. Employees who attended events reported learning the most from the campaign. Note that where outreach was planned and concentrated, knowledge increases. 2) The post-survey indicated a slight decrease in concerns about personal and fleet EV use. Employees who attended events reported less concern about range and charging access. 3) Survey participants reported an increased likelihood to purchase an electric vehicle, with the percentage stating they were either somewhat or very likely to purchase an electric vehicle increasing from 38% to 51%. 9 S://CERD/Projects CE/EV Worksite Charging Challenge Goal #3 Communication Program Manager Michelle Finchum giving a radio interview on 600KOOL 10 S://CERD/Projects CE/EV Worksite Charging Challenge Goal #3 Communication  Create new internal EV WCC webpage  Showcase EV owners – City employees  Communicate initiative to City employees An internal CityNet webpage was created in April and updated weekly. This is where Ride and Drive events were promoted as well as links to DENC’s main page. There are 6 staff identified that own an electric vehicle. We reached out to all of them and requested a photo of them by their vehicle, which we posted on the website. We also requested input from these employees while developing policy to do a ‘reality’ check. There are approximately 2,000 city employees and many means of internal communication channels. We tried to use all of them to communicate the initiative, and specifically to promote opportunities to drive an EV. Here were some of the methods we used:  Employee Committee Agenda – April  All supervisors memo – May  Presentation to Executive Leadership Team - June  All supervisors meeting presentation – August  CityNet spotlights with video of Drive Leadership - September  Employee Video by City Manager - September  Employee blog  Reach out to existing teams: City Sustainability Team, Innovation Team  Word of mouth – through EV riders  Fort Shorts article In addition, we also used external communication mediums:  Workplace Charging Challenge kick-off event with Mayor and Assistant City Manager, February  Cable 14 interview on “Full Circle”, July  Radio interview KOOL600 Jimmy Lakey, August  Article in BizWest by Mayor Troxell (Appendix E), August  Social Media posts, throughout 2015  Flickr photo posts  Workplace Charging Challenge – CSU panelist, Councilman Overbeck keynote, September  Department of Energy WCC site  Presentation to Energy Board, November  CSU student – senior project on workplace charging 11 S://CERD/Projects CE/EV Worksite Charging Challenge Goal #4 Opportunity to drive an EV Chief Sustainability Officer Jacqueline Kozak-Thiel participated in Drive Leadership with a Mitsubishi iMiEV 12 S://CERD/Projects CE/EV Worksite Charging Challenge Goal #4 Opportunity to Drive an EV Ride and Drive events are an engaging way to give employees an opportunity to experience and learn about EVs. We set a goal of having 200 City employees drive an EV in 2015 (approximately 10% of our workforce) and almost met that goal with an official tally of 192. Participation to drive EVs  Goal 200 City employees – approx. 10% of workforce drive an EV o 193 employees drove an EV in 2015 (through our official count) o Data input on CityNet site and site sign-up sheets/post-drive survey o Photos – created #ChargeFC (Instagram)  Opportunities throughout year o All DENC events promoted on our website o St. Patrick’s Day event - March 11 o Earth day event – April 20 o Open streets – June o Documentary and Discussion event, July 14 o All Things Electric event - July 25 o City employee picnic and family event - July 30 o Neighborhood Ride/Drive – August 20 o City EV pool car Halloween event – Oct. 30 The Drive Leadership effort is designed to give leaders in Northern Colorado the opportunity to take an EV on a test drive for up to five business days. This extended test drive experience gives leaders a firsthand experience with an EV. There were several vehicle options available from local car dealerships: Chevy Volt, Mitsubishi iMiEV, BMW i3, and Ford C-Max. DENC staff customized each experience by providing each participant with a vehicle orientation and guide, charging instructions and a map of charging infrastructure in Fort Collins, and safety materials. o Huge success and participation much higher than anticipated o 19 participants: 3 City Council, 7 ELT, 2 Senior Staff, 3 CPIO, 4 EV-WCC team o Photos: www.flickr.com/photos/fortcollinsgov/albums/72157655943880176 o Video link: https://www.youtube.com/watch?v=WLbO-NIS8mw&feature=youtu.be o Safety information provided during orientation Existing programs that could integrate opportunities to drive an electric vehicle were identified and used such as the One Planet employee engagement program. City sponsored events were also identified as events to ensure Ride and Drives were available such as: Earth Day, Sustainability Fair, CSU events, and City Picnic. Operation Services purchased 2 Mitsubishi EV’s and tried a “grab and go” experiment at Operation Services and 835 Wood (Fleet) to encourage employees to use the EV instead of personal cars to go to a meeting. This approach worked and was well accepted and used. 13 S://CERD/Projects CE/EV Worksite Charging Challenge Goal #5 Policy Alignment Assistant City Manager Jeff Mihelich announcing City participation in EV-WCC (Appendix D) 14 S://CERD/Projects CE/EV Worksite Charging Challenge Goal #5 Policy Alignment  Identify all policies that effect EV integration  Identify policies that create barriers  Write new policy/update policies as needed to install charging stations for staff Understanding the intersections of currently policies with EV initiatives took more time than anticipated. Before passing a policy and getting more dedicated EV parking spots, the Parking Enforcement Policy needed to be examined and updated. The current Parking Enforcement Policy does not give the authority to parking staff to ticket non- EV or low emission cars when they park in an EV or Low Emission spot. This may need to be changed and approved by City Council (on agenda for February 2015). The proposed changes are in Appendix A.  Traffic Code currently cannot enforce if a ‘regular’ car is parked in “EV designated spot”.  Council will be reviewing suggested updates to Traffic code and Land Use Code (permitting) in February. Since there were so many new elements this year, it was determined to write a pilot policy that would be in effect for only 2016 and reviewed in Q3 to determine effectiveness. The following are the guidelines for EV parking by City employees: (Appendix F)  Pilot policy is for 2016 only  Policy refers to employees getting 4 hours of free charging. Estimated at $6,000 for 2016  Fund – general fund.  EV owners need to get a ‘decal sticker’ – process still being developed. The decal system is currently being piloted at the Senior Center.  First quarter of 2016 – policy announcement with HR (in JDE to be reviewed by employees)  Appendix A – Suggested changes to Parking code  Appendix F – Recommendations for Pilot Policy for 2016 There was a significant amount of collaborative work with the Attorney’s Office and with Human Resources. 15 S://CERD/Projects CE/EV Worksite Charging Challenge Goal #6 Charging Stations for Employee Use Public Charging Station at the Senior Center in Fort Collins 16 S://CERD/Projects CE/EV Worksite Charging Challenge Goal #6 Charging Stations for Employee Use  Assess need for new charging stations  Determine if grant money is available  Install charging stations Operation Services and Parking Services collaborated to identify employee parking spaces in the Civic Center Parking Garage. Spaces are in high demand, so spots on the top (4 th ) floor were ideal. Operation Services needed to ensure scalability and modularity for the future. A grant was awarded from the Colorado Energy Office grant for $3,200. The next step is to install six (6) charging stations. This should be completed by 2016 Q1. Electricians have been scheduled for January work and contract negotiations are in progress to determine the type of station to be installed. Promotion will take place, specifically to the City employee EV-owners, once the stations are installed. The process for purchasing a pass to charge needs to be determined. Currently, a $15/month fob controlled pass is being discussed. This would be in addition to a monthly parking pass in the garage. The process to purchase an EV spot is in progress. Employees can use one of the 12 public charging stations installed throughout the City. Level 2 charging costs $1/hour and are located at City facilities such as the Senior Center, EPIC, Discovery Science Center, etc. The Utilities Department supplies the infrastructure and a 3 rd party manages the station. There are no further plans for public charging stations. Technical support and data analysis of EV charging stations is supported by Utilities. Budget: $1,000  Rewards $10 gift cards monthly drawing. ($10x10) o $100  Incentives o $100 o Food at Events - $200  Video – Cable 14 - $600 Incoming  Colorado Energy Office Grant - $3,200 Challenges  Mix of DENC and WCC – understanding roles.  Memo process  Time needed for policy Next Steps:  2016 Q1 - Policy review – Human Resources – JDE review by staff  2016 Q1 - Installation of charging stations – communication, signs, etc.  2016 Q3 - Pilot Policy Review and next steps 17 S://CERD/Projects CE/EV Worksite Charging Challenge Appendix Appendix A: Memorandum to City Manager for Code Amendments - draft Appendix B: Internal Memo to City Supervisors Appendix C: Department of Energy WCC Pledge form Appendix D: WCC Agreement form with Drive Electric Northern Colorado Appendix E: Article in Biz West by Mayor Troxell Appendix F: Workplace Charging Agreement – Civic Center Parking 18 S://CERD/Projects CE/EV Worksite Charging Challenge Appendix A – Memorandum to City Manager for Traffic Code Amendments – draft MEMORANDUM DATE: January 6, 2016 TO: Darin Atteberry, City Manager FROM: Rosemarie Russo, Sustainability Coordinator THRU: Lucinda Smith, ESD Director Jackie Kozak-Thiel, Chief Sustainability Officer SUBJECT: EV Employee Pilot Program and Code Amendments GENERAL DIRECTION SOUGHT AND SPECIFIC QUESTIONS TO BE ANSWERED 1. Do you have any concerns with providing limited free charging to employees for a 2016 Electric Vehicle Workplace Charging Pilot? 2. Do you have any concerns with amending the Traffic/Permitting Code to provide Parking Services and Police enforcement authority? BACKGROUND/DISCUSSION The primary goal of the City of Fort Collins and Drive Electric Northern Colorado (DENC) partnership is to reduce carbon emissions, provide highly reliable electric service and enhance the overall local economic health. 1 The initiative is among the first of its kind community-wide partnerships designed to achieve widespread deployment of plug-in electric vehicles (EV) in Northern Colorado. 2 EV adoption provides many benefits to Fort Collins, including reduced harmful air pollutants and greenhouse gas emissions, transformation of the region's transportation system by incentivizing the development of geographically dispersed charging infrastructure, increased energy security through reduced petroleum usage, and the implementation of clean, reliable alternative transportation. The City has partnered with the Loveland, Colorado State University, and Electrification Coalition to create the DENC initiative. This initiative achieves a TBL approach to reduce greenhouse gas emissions (GHG) within the community. Initial outreach programs launched include the Workplace Charging Challenge, Drive Leadership, EV Employer and Neighborhood Ride and Drives. Utilities have simultaneously been working on 1 http://www.fcgov.com/utilities/sustainability-leadership/EVs 2 http://driveelectricnoco.org/about/ 19 S://CERD/Projects CE/EV Worksite Charging Challenge Appendix A – Memorandum to City Manager for Traffic Code Amendments – draft infrastructure deployment models. Attachment A outlines the Workplace Charging Process. In order to achieve the newly amended carbon goals, the entire community needs to be on board and actively contribute to reduce GHG emissions. The sooner that the Fort Collins community is aware of the benefits of driving electric, the more realistic the carbon neutral goal becomes. Additionally, the City organization in an effort to “Lead by Example” established fuel emission reduction goals in 2009 to reduce traditional fuel use by 20% by 2020. One of the first steps to become early adopters of electrifying transportation and “Leading by Example” is to promote and support staff with EV purchases. However, because the concept of driving electric is new, there is little knowledge on the subject. Over the past two years, City staff and DENC have been collecting data on the barriers to EV adoption and applying community based social marketing strategies to reduce the barriers. Barriers identified included range anxiety, lack of knowledge of charging station locations, vehicle choices and cost. Surveys revealed that 85% of participants said workplace charging is an influential factor in EV purchases. Given those statistics, staff is recommending a one year EV Workplace Pilot Program. The EV Program will include both public and private stations to encourage City staff to purchase EVs. Preliminary research shows that other public utilities, local and federal governments have signed the US DOE’s Workplace Charging Challenge to expand workplace charging. Examples of their charging implementation and management structure are as follows: San Diego Gas & Electric have more than 45 employees that use PEVs and installed 11- Level 1, 32 Level II and 1 Fast Charger. There are no time limits placed on the use of the chargers. Employees pay $ 4 for fast chargers per session and are billed according to time of use charging for Level I and II. Los Angeles Water and Power have 18 employees that have EV’s and have installed 76 – Level II chargers and one DC Fast Charger. Employees can use chargers for four hours at no cost to encourage PV adoption. California EPA has approximately 40 employees that drive EVs and have installed16 Level I and 20 Level II chargers. PEVs drivers have established an informal charger sharing protocol including an email list so that drivers can request access to charging. The City of Sacramento pays for the cost of electricity and maintenance for the 20 Level 2 charging stations out of its operating budget. Raleigh is a test city for RMI’s Project Get Ready. Raleigh provided contractor and inspector education; addressed building and electrical codes to streamline permitting and inspecting processes; developed a 2-day process for home EVSE installation; refined city ordinances on signage, parking, and fees for charging, installed a solar-powered charging station; intend to integrate EVs into electric grid; developed a web dashboard allowing both the public and the city to monitor use and use patterns of EV stations to inform day to 20 S://CERD/Projects CE/EV Worksite Charging Challenge Appendix A – Memorandum to City Manager for Traffic Code Amendments - draft day use and future installations and programs; and maintains the Sustainable Raleigh map which includes public and private EV charging stations, photovoltaic systems, solar thermal systems, rain water harvesting, geothermal, methane, and 10% buy local businesses. City of Fort Collins has approximately six employees that drive EVs and have installed 12 public charging stations and 17 Level II fleet charging stations. City of Boulder, Loveland and Denver provide Level 1 charging to their employees. Legal Issues: Three legal issues were examined related to an Employee EV Workplace Charging Pilot. Initially the intent was to allow staff to use the public charging stations. However, the logistics of p-card usage, credit-card reimbursement and the associated tax implications of providing staff with a free-charging benefit wasn’t allowable based on discussions with HR, Finance and CAO. However, by switching the type of charging provided - the tax implications were resolved. There are three types of chargers based on speed: Level 1, Level 2 and Fast Chargers. Chargers are also categorized by use such as personal, fleet and public. Pricing is as follows:  Level 1 - .08 cents/hr  Level 2 – $1/hr  Fast Chargers - $3/20 min The recommended approach for the 2016 Pilot will be limited use of Level 1 charging. If the City provides Level 1 charging for staff is generally considered a “de minimus” benefit but based on frequency of the provided benefit, the city will be taxing this benefit. Additionally, since the chargers will be purchased by ESD, staff will not need to use p- cards or personal credit cards. Operation Services can program fobs for four hr/day use. Enforcement will be lowered as well because the chargers will be on City property. There is a local precedent for this approach.  The City of Boulder has Level 1 Charging Stations at City facilities. Free under the de minimus rule.  The City and County of Denver is still developing their policy but will be installing Level 1 Charging Stations at City facilities. HR is researching the issue of Level 1 being free under the de minimus doctrine.  The legal counsel at Loveland has reviewed and confirmed the Level I approach meets the de minimus standard. The second legal issue examined was the Utilities’ Charter. The Charter provides that all operating revenues of the utilities (i.e. electric) may be expended only for “specific utility purposes determined by Council to be beneficial to the ratepayers” of such utilities (Article XII, Section 6). In order to use utility funds to provide free charging to employees, a rational basis for determining that such use would be beneficial to the ratepayers of the electric utility would need to be articulated, and Council would have to make that determination. It could be argued that EV adoption is articulated in the Climate Action Plan 21 S://CERD/Projects CE/EV Worksite Charging Challenge Appendix A – Memorandum to City Manager for Traffic Code Amendments – draft and aligns with the Energy Policy. However, a more expeditors approach for the pilot is paying for this limited benefit with General Funds. The third legal issue is the enforcement authority to ticket motorist illegally parking in EV and LEV parking spots. There have been incidences at the Senior Center. Currently, Police/Parking Services do not have the authority to issue citations. A pilot decal permitting EV system is currently being utilized at the Senior Center. Logistical/Technical Issues: The idea of allowing staff to use fleet vehicle charging stations was explored but Operation Services did not favor the approach because of the logistics of moving vehicles and possibly lowering the EV fleet efficiency, if charging wasn’t available. After collaboration with Parking Services, Police, Finance, HR, Payroll, Utilities, Transfort, and Operation Services, ESD is proposing the following recommendations:  In 2016, launch the EV Workplace Charging Pilot Program that will provide four hours of free charging at two “Personal Vehicle Level I stations” on City property and possibly at 700 Wood Street during business hours. Additional private vehicle stations may be installed contingent on funding. The use of private stations should fulfill the existing needs during the pilot period. Preliminary data is being collected to determine capacity CHALLENGES: EV charging and low-emitting vehicle parking spaces are being utilized by non-EV drivers. In order to address that issue either Traffic Code or Permitting Code amendments will need to be submitted to Council because currently Police and Parking Services do not have the authority to fine drivers. Below are the proposed Traffic Code amendments. Draft Amendments: § 1204 (6) (a) No person shall park or direct another person to park a vehicle in a block face or a public parking lot for a period in excess of any time restriction established for parking in the block face or public parking with the exception of electric vehicles which may remain in parking space for four hours. (b) Unless permission from the Parking Services Manager or designee has been granted, no person shall, after having vacated a time-restricted parking space in a lot or block face, return and park or direct another person to return and park the same vehicle in the same lot or block face within a four-hour period thereafter, regardless of whether or not the maximum time restriction has elapsed. (c) No person shall park in a low emission or electric vehicle reserved spot unless the vehicle meets the EV designation. Low –emission vehicles are defined as low-emitting and fuel-efficient vehicles are defined as vehicles that are either classified as Zero 22 S://CERD/Projects CE/EV Worksite Charging Challenge Appendix A – Memorandum to City Manager for Traffic Code Amendments – draft Emission Vehicles (ZEV) by the California Air Resources Board or have achieved a minimum green score of 40 on the American Council for an Energy Efficient Economy (ACEEE) annual vehicle rating guide. Preliminary discussions with Jody Hurst, City Attorney’s Office revealed that changes to the Permitting Code may be preferable. Staff is investigating the two options and researching the options adopted by other municipalities. Projected Costs: The total cost for employee reimbursement is $576. (6 employees * $.40/day* 240 days) based on current staff ownership. The benefit per employee is $96. The chargers are being purchased by ESD and will be installed on General Fund buildings. Next Steps:  The new permitting process will be developed and managed by Parking Services in 2016 1Q.  Human Resources are reviewing the Employee Charging Agreement and Environmental Services Department is working on adding the language to the Administrative Policy.  Staff Outreach will continue in 2016 1Q to provide details about the pilot, available locations and apps.  Draft a BFO offer to for additional enforcement activities and additional charging stations as EV adoption increases. In 2017, EV Charging options could include: Option A: Install additional “City Personal Use” Level 2 chargers since the cost to the City is minimal after the purchase and installation. If the City plans to continue a reimbursement program – it will only cost the .08 cents per hour vs a dollar that is charged by third party vendors. Plus, the cost for Finance will be minimized. Level 2 chargers can be accessed through a time-limited fob. Operations could set the fob for four hours daily. Option B: Continue with the 2016 Pilot procedures. Funding will be necessary for additional enforcement activities. 23 S://CERD/Projects CE/EV Worksite Charging Challenge Appendix B: Internal Memo to City Supervisors 24 S://CERD/Projects CE/EV Worksite Charging Challenge Appendix C: Department of Energy WCC Pledge form 25 S://CERD/Projects CE/EV Worksite Charging Challenge Appendix D: WCC Agreement form with Drive Electric Northern Colorado 26 S://CERD/Projects CE/EV Worksite Charging Challenge Appendix E: Article in Biz West by Mayor Troxell 27 S://CERD/Projects CE/EV Worksite Charging Challenge Appendix F: Workplace Charging Agreement – Civic Center Parking