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HomeMy WebLinkAboutMinutes - Read Before Packet - 1/12/2016 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting � January 11, 2016City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: January 11, 2016 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, January 11, and the following summarizes the discussions that began at 7:37 a.m. January 12 Adjourned Meeting The first Discussion Item is the consideration of the Uncommon Appeal. As has been done in past appeal hearings, the “20/20/10/10” format will be followed, where 20 minutes is given to both the appellant and applicant for presentation, and 10 minutes each for rebuttal. This time frame can be amended if Council so chooses. The resolution adopting the findings of fact will be presented at the January 19 Regular Meeting. The second Discussion Item is a resolution making appointments to various boards and commissions. The posted resolution contained a blank for the appointment to P&Z; the Council interview team has chosen Kristin Kirkpatrick for the open seat and the resolution will be amended to reflect this recommendation. Staff was commended for their work on scheduling the interviews. January 19 Regular Meeting The site visit for the appeal of the Building Review Board decision regarding the Coy-Hoffman silos will be held on Tuesday, January 19 at 3:30 p.m. Participants in the site visit will gather at Woodward Headquarters and proceed to the public path to view the silos. Other Discussion Items for January 19 include: 1. Retail marijuana establishments’ hours of operation; 2. Code amendment regarding Landmark Preservation; and 3. Alignment of City precinct boundaries and adjusting Council district boundaries. Six Month Planning Calendar The Staff Report on the Light and Power Reliability Update will be held February 2. Election Procedural Issues will also be considered on February 2. Staff is asked to update the calendar with the following information: 1. Status of the Clydesdale Estate Annexation Initiation; Leadership Planning Team Meeting January 11, 2016 Page 2 of 3 2. Remove the term “Aging” from the April 26 item Refreshing Aging Parks; 3. Schedule items listed on the Unscheduled Items list, especially those items with a consideration date of first quarter 2016. 4. Update the Unscheduled Items title to Upcoming/Unscheduled Items. This will more accurately reflect items that have a specific date that is outside the six-month window of the calendar. The CML Annual Conference begins June 22. Staff is asked to keep the June 21 Regular Council meeting on the calendar as most members of Council will be available on that Tuesday and will travel to the conference on Wednesday, June 22. Other Discussion Items: City Clerk Winkelmann reported that fourth meeting of the Election Code Committee (Councilmembers Ross Cunniff (Chair), Bob Overbeck, and Kristin Stephens) will be held January 20. Assistant City Manager DiMartino reported a new Communications and Public Involvement Director Amanda King has been hired. Ms. King started on January 4. Deputy City Manager Mihelich reviewed a process improvement for the staff follow-up of correspondence that is received by an individual Councilmember. A short form will be attached to the correspondence asking for Council direction (1. No follow-up needed, 2. Place a copy in the Thursday packet, 3. Turn the correspondence into a SAR). This improvement will help ensure (where applicable) that correspondence receives follow-up. As part of the Plan-Do-Check-Act process, City Attorney Daggett noted that a staff team is reviewing the appeals process to determine where improvements can be made. Mayor Pro Tem Horak: 1. Suggested public awareness is needed for the concept of a managed lane, which is often mistakenly referred to as a toll lane. The managed lane keeps traffic moving and is free for High Occupancy Vehicles (HOVs) and public transit. 2. The I-25 Coalition has created subcommittees to work on funding and lobbying. Mayor Pro Tem Horak has been named as Chair for the funding committee. 3. Proposed that the 2017/18 budget should include funds for improvements to I-25 (specifically the Poudre River bridge underpass). 4. Gave kudos for the memos in the Thursday packet about the Community Recycling Center and Short Term Rentals. 5. Reported that lodging is now available for the CML Annual Conference. 6. Suggested that the recent letter send to the FRA be forwarded to our congressional delegation, MPO, 287 Coalition, etc. 7. Participated in a discussion at a regional air quality meeting about the use of commercial lawn and garden equipment and their impacts on the ozone. It was suggested that the City and others (such as PSD, CSU, etc.) stop using petroleum-run engines and start using electric equipment as a positive step towards achieving the goals outlined in our Climate Action Plan (CAP). 8. Proposed that the City could work with Larimer County and others on a new natural area that could receive prairie dogs. Leadership Planning Team Meeting January 11, 2016 Page 3 of 3 Mayor Troxell noted: 1. He will be attending the State of the State address on Thursday. 2. Kudos to staff for the letter that was sent to the FRA. 3. The Futures Committee is meeting today to discuss Art & Culture and Smart Cities. 4. He participated in a conversation with Timnath leaders (Mayor and Town Manager) about community separators. The group is working towards a shared vision for the region. The meeting adjourned at 9:07 a.m.