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HomeMy WebLinkAboutMinutes - Read Before Packet - 9/22/2015 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting - September 21, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: September 21, 2015 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, Deputy City Attorney John Duval, and City Clerk Wanda Winkelmann met on Monday, September 21, and the following summarizes the discussions that began at 7:02 a.m. September 22 Work Session The first item on the Work Session is the IGA with Windsor regarding the 392 Highway Interchange. In the presentation, Deputy City Manager Mihelich reported that staff will review the history of the IGA (including the reason car dealerships were not included as an acceptable use of the property), what has changed to bring this issue to Council, and the fact that local car dealerships cannot expand the footprint of their business in their present locations. The second Work Session topic is the 2015 Energy Policy. In a Read Before memo, staff is asked to address the following: 1. How does the Energy Policy relate to/integrate with waste energy and thermal energy? 2. How does the DC electric building play into the energy plan? 3. Given Fort Collins’ current configuration, what are the advantages/disadvantages of the Energy Policy? Six Month Planning Calendar On September 29, a Special Meeting will be held for a possible Executive Session related to Fraternal Order of Police (FOP) collective bargaining. Following the Executive Session, a Work Session will be held on the Environmental Services Strategic Plan. Discussion of the Timberline Road Improvement Project (Drake to Prospect) will occur at the October 6 Regular Meeting. Concern was expressed about the future closure of Timberline Road for this project and the current closure of Mulberry for bridgework. In a memo for the Thursday packet, staff is asked to review the status of the Mulberry bridge (when will it reopen?), the timing of the Timberline project, and how the two interface. Also on October 6 Council will appoint two Councilmembers to serve as representatives at the Larimer County Solid Waste/Resource Recovery forum. As we’ve done with other Council appointments, a resolution will be presented with blanks for the representatives’ names to be filled in. Leadership Planning Team Meeting September 21, 2015 Page 2 of 3 The reimbursement to Woodward for development fees and capital improvement expansion fees will be discussed at the Regular Meeting on October 6. This item was continued from the September 15 Regular Meeting. Council will consider a resolution at its November 3 Regular Meeting that amends the Council meeting procedures regarding Special Council Meetings and adding procedures for the Addition of Permitted Use process. CSU President Dr. Tony Frank will attend the December 8 Work Session to discuss projects of mutual interest to the City of Fort Collins and CSU. As part of the next step in the railroad study, a discussion of alternatives (grade-separated crossings) for the Vine/Lemay intersection will occur at the February 23 Work Session. To further the Council Retreat Priority of Community Separators, staff is asked to schedule a meeting for Mayor Troxell and City Manager Atteberry to meet with their respective counterparts in Timnath. Mayor Troxell reported he has discussed this issue with Loveland Mayor Cecil Gutierrez. Assistant City Manager DiMartino noted that the Council Retreat Priorities are reviewed with the ELT at their Wednesday meetings to ensure upcoming items are scheduled for follow up (either with the Council Finance Committee or at a Work Session or Regular Meeting). Other Discussion Items: City Clerk Winkelmann reported that, in preparation for the October meeting with the Futures Committee to discuss improvements to the board and commission system and citizen engagement, staff met to discuss possible improvements. One suggested improvement is to align the Board and Commission (B&C) Annual Calendar with Council activities and therefore amend the Calendar so that B&C Work Plans are due after Council adopts their priorities, which typically occurs in July. Therefore, the B&C Work Plans will be due in September (rather than January). Also, to make the best use of everyone’s time, the LPT discussed the benefit of having B&C Periodic Review Questionnaires reviewed with just the Council liaison at a B&C meeting, rather than having the reviews occur at a Council Work Session. This means the Council liaison would attend their respective B&C meeting, review the questionnaire with the board or commission, and then provide a brief oral report under Councilmember Reports at the next Council meeting. Staff will bring these recommended changes to the B&C Manual (in the form of a resolution) in late fall – early winter. It was also requested that staff provide information at the October Futures Committee regarding the amount of staff resources dedicated to support boards and commissions. Assistant City Manager DiMartino reported: 1. The Citizen Survey will be mailed today. Councilmember Overbeck has requested a map that indicates where surveys were mailed. A map will be provided that indicates where the surveys were mailed within six different geographic zones. 2. An Open House is being held tonight to hear the community’s priorities regarding the ¼ cent Capital Improvement Projects approved by voters in the April 2015 election. An online questionnaire is also available for citizens to provide feedback. Leadership Planning Team Meeting September 21, 2015 Page 3 of 3 Deputy City Manager Mihelich noted the adoption of the Affordable Housing Strategic Plan is slated for Council adoption on October 6. As a result of the Plan, a lot of affordable housing units will be available in the next 2-5 years. City Manager Atteberry noted: 1. Staff is reviewing the proposed ordinance from Fred Kirsch regarding an energy score for rentals. It was noted this proposal should be tied in to the Climate Action Plan (CAP). 2. The City-CSU Liaison Committee meets on Friday to discuss NISP, affordable housing, stadium IGA, Police training facility, and parking. Mayor Pro Tem Horak suggested two additional topics: the use of Hughes Stadium for parking, and bus service to the Foothills Campus. Mayor Troxell would like to discuss CSU’s pursuit of an Association of Public and Land-grant Universities (APLU) designation regarding their innovative and economic efforts. 3. He and Mayor Troxell attended a “Places Matter” reception and airing of a Rocky Mountain PBS video of the same name. More information will be forthcoming. Mayor Pro Tem Horak referenced the citizen letter in the September 17 Thursday packet regarding outdoor fire pits. It was suggested that staff look at fire pits from an air quality perspective, the Health District’s opinion of fire pits, and the impact of fire pits on the CAP. Mayor Troxell: 1. Discussed a memo from the September 17 Thursday packet about public indecency. The LPT would like staff to present Option 2 (incorporate additional exemptions to current ordinance) and Option 3 (Boulder model) for Council’s consideration at the October 20 meeting. 2. Reviewed the memo regarding the URA Reform – new commissioners appointment process. It was requested staff draft an appointment process that mirrors the current practice of appointments to boards, commissions, or committees (advertise for opening(s), interview conducted, recommendation considered by Council, etc.). 3. Learned during the visit by representatives of Grand Forks that they installed railroad quiet zones for hundreds of thousands of dollars (instead of the millions estimated to be needed in Fort Collins). Staff is asked research quiet zones in other municipalities across the United States so that Fort Collins has a cadre of options to consider. 4. Reported City Manager Atteberry will be facilitating a meeting with representatives from ICMA, ITGA, and NLC to discuss the collaboration that exists among town gown communities. 5. Requested an article be forwarded to Council regarding the “New Species of University Cities.” 6. Noted the PRPA Board meeting is this week. 7. Gave kudos for the Open Streets event held yesterday. 8. Reported losing the Mayor’s Challenge with Boulder. 9. Will be attending a class at Rocky Mountain High School to discuss leadership. 10. Noted that Q Commons is this week at Everyday Joe’s. 11. Will attend the CML Executive Board meeting on Friday. Meeting concluded at 8:53 a.m.