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HomeMy WebLinkAboutMinutes - Read Before Packet - 9/1/2015 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting - August 31, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 31, 2015 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, August 31, and the following summarizes the discussions that began at 7:00 a.m. September 1 Regular Meeting Consent Agenda Item #14 concerns FC-PAN’s television studio. In a Read-Before memo, staff is asked to address the following: 1. Who decides how the PEG allocations are distributed? 2. Does the City have an agreement with FC-PAN and others outlining the contribution amount and the number of years this contribution will be awarded? In the AIS for Consent Agenda Item #15 Lost, Abandoned, or other Unclaimed Property, staff notes the concern addressed by stakeholders that individuals are reluctant to collect their items at Police Services for fear of being charged with a code violation. In a Read-Before memo, staff is asked to address if there are alternate sites where property can be claimed. A code amendment is recommended pertaining to Seasonal Overflow Shelters and Homeless Shelters (Consent Agenda Item #18). It was stated (in the AIS) that the overflow shelters target different populations based on need (such as the overflow shelter for women only that operated this past winter); Deputy City Manager Mihelich stated the amendment would help increase the number of beds available for individuals who need shelter. In a Read-Before memo, staff is asked to address if the rezoning of the Salud Family Health Center (Consent Agenda Item #20) is typical or if there are special considerations involved in this requested change. The findings of facts and conclusions for the River Modern appeal will be considered under Consent Agenda Item #21). City Manager Atteberry and City Attorney Daggett sent a letter to the appellants in this appeal in response to their concerns expressed about the process. Staff will be applying the Plan- Do-Check-Act (PDCA) model to the appeal process as a whole to determine where improvements can be made. Leadership Planning Team Meeting August 31, 2015 Page 2 of 4 Many emails were sent to City Leaders regarding the first discussion item, Northern Integrated Supply Project (NISP) draft environmental impact statement (DEIS). Discussion ensued about Northern’s letter to the Mayor outlining their response to the City’s comments. In a Read-Before memo, staff is asked to respond to three top issues included in the letter (it was noted that staff will pick these issues and staff will not be providing a point-by-point response in the Read-Before memo). Two options for Addition of Permitted Use (APU) will be presented for Council’s consideration (Discussion Agenda Item #23). The first option states that the APU would come before Council after P&Z has acted on the Project Development Plan (PDP) and APU; the second option would make Council the decision maker on the PDP. City Attorney Daggett reported she will be suggesting an amendment to the ordinance that would amend Council’s Rules of Process to include a process for rezoning/APU hearings. As noted at last week’s LPT meeting, staff is asked to include citizen rebuttal rights (after applicant rebuttal) in the hearing procedures. Six Month Planning Calendar The order of items for the September 8 Work Session will be: 1. Climate Action Plan (CAP) Implementation Update. It was noted that Kevin Cross with the Fort Collins Sustainability Group expressed concern that the identified 2016 Budget initiatives barely advance the goals identified in the CAP. When this item comes before Council, staff should be prepared to discuss other offers that were considered. Additionally, for future initiatives, staff is asked to consider how Transfort could partner with the school districts to provide transportation for students while helping to reduce GHG. 2. Safe Routes to Everywhere Prioritization. 3. Land Bank Program Update and Recommendations. A Work Session to discuss the prioritization of the ¼ cent Capital Improvement Projects has been tentatively set for September 22. At the request of Council at the August 11 Work Session, staff will review the list of projects that will come forward in the next three years and provide a summary of feedback received during the upcoming public engagement process. On September 29, Council will: 1. Hold a URA Work Session at 6:00 p.m. to discuss the impacts of the URA Reform Bill. Staff is asked to invite the affected parties (Larimer County, PSD, Library District, etc.) to attend the Work Session. 2. At a Special Meeting, consider a possible Executive Session to discuss personnel and legal matters related to Collective Bargaining. 3. Following the Special Meeting, a Work Session will be held for discussion of the: a. Environmental Services Strategic Plan; and b. Street Oversizing Fund. It was requested that the Six-Month Update on the CSU IGA be the first item on the October 27 Work Session. Leadership Planning Team Meeting August 31, 2015 Page 3 of 4 Other Discussion Items: City Clerk Winkelmann reported staff is working to amend Council’s Rules of Procedure to give greater clarify to the order of business items for Special Council meetings. Included in Special meetings will be: 1. Pledge of Allegiance 2. Call Meeting to Order 3. Roll Call 4. Citizen Participation 5. Citizen Participation Follow-up 6. Items Needing Individual Consideration 7. Other Business 8. Adjournment Assistant City Manager DiMartino stated: 1. Last week staff was asked about a formal tracking process for VRBO’s. We do not currently have a system in place; staff will address what it would take to initiate such a system at the October 27 Work Session on vacation rentals. 2. Comcast is raising their rates in October (however, cost for the Basic-Basic service is not increasing). City Manager Atteberry reported: 1. Conversations continue at the County level regarding the police training facility. The Chiefs of Police recently met with Sheriff Smith and the Commissioners meet this week to discuss their options. 2. Fort Collins will not move forward with the Northern Colorado Radio Consortium proposal. 3. Former Management Intern Kelly Unger was highlighted in the Winsdor Beacon. Ms. Unger is the Assistant to the Windsor Town Manager. 4. Sarah Kane will be working with City Council to set up meetings with facilitator Julie Novak. Ms. Novak will be assisting with the City Manager evaluation and City Attorney Daggett has contacted her to possibly assist with the City Attorney evaluation. 5. CSU President Tony Frank presented a “CSU-Community Population Growth” chart. Mr. Atteberry will contact Dr. Frank for more information regarding CSU’s off-campus student population. It was suggested it would be helpful to depict where off-campus students live by zip code. 6. Councilmember Stephens and he attended PFA’s accreditation ceremony in Atlanta last week. The organization was very complimentary of PFA and Captain Holger Durre’s work. 7. On behalf of the Mayor and Mayor Pro Tem, he will be providing a response to Windsor Town Mayor John Vazquez regarding automobile dealerships at Highway 392. Mayor Pro Tem Horak provided the following comments on information included in the Thursday August 27 Packet: 1. Larimer County Waste Summit on October 14. It was suggested that the two Councilmembers appointments occur at the October 6 Council meeting. 2. School Infrastructure Needs. It was suggested that the SPAR process is too late for discussions to occur about infrastructure (such as trails and other safe connections for students to get to school) and discussions should occur prior to bonding. Leadership Planning Team Meeting August 31, 2015 Page 4 of 4 3. Open Streets Program. How much did the City spend on this event? For the September 20 Open Streets program, will staff go door-to-door to educate residents about street closures and alternate routes? Mayor Pro Tem Horak reported: 1. He will be meeting with Brittiany Hoagland to discuss her perspectives on the City’s public indecency ordinance. 2. House Bill 15-1206 passed earlier this year that gives tax rebates for recycling equipment. It was requested that staff obtain more information about this program. Mayor Troxell: 1. Thanked the participants in this morning’s LPT meeting for adjusting their schedules to meet at 7 a.m. He teaches a class at CSU this semester that starts at 9:00 a.m. 2. Requested that staff provide an update on the City’s participation in CML’s Cities and Towns program. 3. Reported that he will be meeting with County Commissioner Lew Gaiter tomorrow. 4. Appreciated the memo in the Thursday packet about the Bike Share Program. Staff is asked to address how the operator will ensure that there are enough bicycles in each area of the city. Meeting concluded at 8:32 a.m.