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HomeMy WebLinkAboutMinutes - Read Before Packet - 8/18/2015 - Memorandum From Wanda Winkelmann Re: Leadership Planning Team Meeting - August 17, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 17, 2015 TO: Mayor and Councilmembers FROM: Wanda Winkelmann, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Winkelmann met on Monday, August 17, and the following summarizes the discussions that began at 7:35 a.m. August 18 Regular Meeting Consent Agenda Item #8 concerns the annual appropriation of the lodging tax, a portion of which will go to the Fort Collins Convention and Visitors Bureau (CVB). City Manager Atteberry commended CVB Director Cynthia Eichler for her high level of participation and community engagement since her appointment. The first discussion item is the River Modern Appeal. A general discussion ensued about the need for staff to follow-up with the hearing officer to ensure that all individuals speaking at a hearing identify themselves for the record. The second discussion item is the policy related to Council-initiated ordinances and resolutions. City Attorney Daggett stated that the language that was included as an option during first reading is now included in the AIS. As noted last week, the value of formalizing this process to occur under “Other Business” will be in clarifying the requested work and giving Council the opportunity to evaluate how this new work will fit within their work plan. Six Month Planning Calendar The August 25 Work Session item on Street Oversizing will be moved to Unscheduled because of the addition of the item “Behaviors in Downtown.” Before the Work Session on Street Oversizing occurs, materials will be submitted to Council that provides more information about the Street Oversizing Fund, such as how and why it is used. Staff is asked to determine when a discussion about the Street Oversizing Fund will be held with the Finance Committee. An update to the definitions regarding “Service Areas” will be brought forward at the September 1 Regular Meeting. Staff was asked if the October 13 Work Session contained too many items. Deputy City Manager Mihelich stated that the times listed are liberal and all four topics can be discussed that evening: 1. Community Recycling Ordinance – 75 minutes; 2. Community Recycling Center – 45 minutes; 3. Ditch and Reservoir Company Boards – 60 minutes; 4. Long Term Financial Plan – 45 minutes. Leadership Planning Team Meeting August 17, 2015 Page 2 of 3 Additional items that need to be scheduled include: 1. Street Oversizing Fund (as noted earlier); 2. Community Policing; 3. Additional Executive Session to discuss FOP Collective Bargaining; 4. Update on CSU-City Stadium IGA (may move from November 24, which is Thanksgiving week). Assistant City Manager DiMartino stated the ELT will discuss the six-month calendar and specifically scheduling those items listed above at their meeting on Wednesday. Other Discussion Items: Assistant City Manager DiMartino stated that the Pro Cycling Challenge race is this weekend. Staff is asked to provide Council a list of the upcoming Pro Cycling events. Deputy City Manager Mihelich reported that potholes have been filled on Longworth Road. This is a storm drainage area near Taft Hill and Prospect that has received resident complaints due to the condition of the road and dust from vehicle traffic. City Attorney Daggett stated that a new administrative assistant named Dawn starts in her office today. Dawn’s primary duties will be administrative work for the attorneys who appear in municipal court. City Manager Atteberry noted: 1. A new staff member named Georgia has been working in the City Manager’s office. Georgia will assist with the processing of SARs, receiving customers at the front desk, etc. 2. The New West Fest was a successful event. Organizers adapted well to the struggles posed by the rain and immediately addressed complaints about noise levels. 3. The Budget Lead Team (BLT) is working on the 2016 budget adjustments, which will be reviewed by the Finance Committee. Financially the City is in good shape. Elements of these budget adjustments include higher costs for health insurance (due to claims and health care reform) and offers related to the Climate Action Plan and other Council retreat priorities. Mayor Pro Tem Horak: 1. Appreciated the succinct memo that was provided on the Occupancy (U+2) Program Update. 2. Is requesting additional information about the Halligan Water Supply memo. Staff is asked to explain (on page 5 of the memo) why future debt service payments will not be accounted as a project cost and why this project is over-budget. 3. Suggested that concert noise levels be checked proactively as a standard process (rather than on a complaint basis). 4. Requested that staff review the entry costs for senior citizens to places such as City swimming pools. It appears that the senior citizen discount in place ($6 vs. $7 for general public) is still cost-prohibitive for some seniors. 5. Noted that a commercial development is going to take place at Jefferson Park. Staff is asked to discuss the plan to address the displacement of park users when the Homeless Action Plan is brought forward at the August 25 Work Session. 6. At an upcoming PRPA retreat, board members will discuss clean coal rules. Leadership Planning Team Meeting August 17, 2015 Page 3 of 3 Mayor Troxell: 1. Stated that school will be starting this week. Staff is asked to consider how photo radar can be used in school zones to mitigate speeding. 2. Will be receiving a briefing from Utilities Executive Director Kevin Gertig about the use of DC power at the new utilities building. Mayor Troxell is also interested in the Integrated Utility Services (IUS) Project that is on the August 18 Agenda Consent Item #10. 3. Will be attending the first Airport Commission meeting tomorrow morning. 4. Attended the New West Fest and stated it was a successful event. 5. In a manner that promotes proactive thinking, he suggested that staff explore how the City can work with the school district to consider infrastructure needs (such as sidewalks and bike lanes) around schools when they are being built or improved. Meeting concluded at 8:58 a.m.