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HomeMy WebLinkAboutMinutes - Read Before Packet - 7/14/2015 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - July 13, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: July 13, 2015 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Horak, City Manager Darin Atteberry, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, Deputy City Clerk Rita Knoll, and City Clerk Wanda Nelson met on Monday, July 13, and the following summarizes the discussions that began at 7:33 a.m. July 14 Work Session/Adjourned Meeting The first item on the Work Session is the Water Supply Planning Policy. In a Read-Before memo, staff is asked to address the following: 1. The AIS noted that Northern Water allows a 20% carryover allowance – how much volume does this figure represent? How does this carryover relate to Halligan? Have we tried to institute a carryover? 2. Please discuss Plant Investment Fees and Water Development Fees collected by Fort Collins, the Fort Collins-Loveland Water District, and ELCO and the fact that Fort Collins’ fees are lower than the other districts. As noted last week, an Executive Session is scheduled at 4:45 p.m. for the purpose of real property acquisitions. At 6:00 p.m. the Periodic Review will begin for the eight boards and commissions whose primary alignment is to the Community and Neighborhood Livability (CNL) Outcome. Following this Work Session, staff is asked to attend a Futures Committee meeting to discuss the Periodic Review process and overall citizen engagement strategies. July 21 Regular Meeting On the Consent Agenda is the adoption of the new bus stop design standards and guidelines. For the Thursday packet, staff is asked to address how future bus stops will be prioritized in terms of when they will be constructed. What are the next steps to begin this process? Inquiry was made into a grant from the FAA for the Fort Collins-Loveland airport. An agreement will be considered (on the Consent Agenda) to accept $760,000 from the FAA for a capital construction project that includes the construction of a snow removal storage facility. The first discussion item will be consideration of the three appeals regarding the proposed Fraternity Use at 201 East Elizabeth Street. Mayor Troxell will work with City Attorney Daggett to determine how much time is given to the appellants and applicants for presentation and rebuttal. To allow time for additional public outreach, Mayor Pro Tem Horak stated that he may propose a delay of the second reading of the ordinance regarding Addition of Permitted Use (APU) to September 1. Leadership Planning Team Meeting July 13, 2015 Page 2 of 4 Council will consider two options for the policy relating to Council action initiating ordinances and resolutions. One option permits three Councilmembers to direct staff to bring forward an ordinance or resolution (current policy); the second option requires four Councilmembers (or the majority at a Council meeting) for this direction. The second option was discussed at the May Council retreat. Six Month Calendar Staff is asked to determine if the Northern Integrated Supply Project (NISP) Draft Environmental Impact Statement (DEIS) can be moved from August 18 to September 1 to allow for more public outreach. It was suggested that, since the Corps of Engineers has allowed an additional 30 days for review of the DEIS, staff can use this time to conduct public outreach. Staff was asked to note on the Calendar that the purpose of the October 20 Executive Session is for personnel matters related to Fraternal Order of Police collective bargaining. Council retreat priorities are now listed at the end of the Calendar. As each priority is scheduled, it will be transferred to the Calendar and noted in blue ink to indicate it is a retreat priority. Staff is asked to include VRBOs and Air BnBs in the Retreat Priority scheduled for 1st quarter 2016 regarding an occupation tax for rental properties and consideration of a rental licensing program. Mayor Troxell stated that Durango has recently addressed the issue of VRBOs and Air BnBs and suggested that staff contact them to discuss their model. Other Discussion Items: City Clerk Nelson reported that legislation passed earlier this year allows ballots mailed from overseas voters an additional seven days after the election to arrive in the Clerk’s office to be counted. This means that the City’s Charter requirement of certifying election results within three days after the election does not comport to State statute. A memo will be forthcoming from the City Attorney’s Office to provide additional detail. Staff will schedule a Work Session in December to discuss this and other election-related topics (such as the procedure for handling protests and the order of items on the ballot). The proposal from the League of Women Voters to move the City’s April election to November was discussed. The LPT does not support this proposal and will send a letter to the League indicating that this option will not be explored further. Assistant City Manager DiMartino reported: 1. The author of “For the Love of Cities” Peter Kageyama will be in Fort Collins September 14-15 to present and discuss the how citizens (and their love for their places) are the key to the future success of any community. In addition to community forums, he will also be conducting a joint session with City Council and members of the Executive Lead Team (ELT). LPT will be rescheduled to later in the day to accommodate this event. It was suggested that this effort could be tied to CML’s program Cities and Towns and local bookstores may wish to carry the book in conjunction with Mr. Kageyama’s visit. 2. Emails have been received from citizens regarding various website listings of Fort Collins as a “sanctuary city” (research has revealed that there are about ten such websites). The City Attorney’s office will work with the City Manager’s Office to draft a letter to send to the owners of these websites asking them to remove Fort Collins from the list. Leadership Planning Team Meeting July 13, 2015 Page 3 of 4 3. The team working on the smoking ordinance would like to bring back a suggested Code amendment to address: a. An exception to the smoking ordinance for retail tobacco establishments; b. Clarification on City-owned sidewalks (does the smoking ordinance apply to just those sidewalks in downtown or throughout the City?); c. Smoking in cars in City-owned parking lots. Staff has been asked to summarize these issues in a memo for a Thursday packet and include staff’s recommendations. 4. An update was provided on the public outreach efforts for Broadband and the fund raising efforts for the US Pro Challenge. City Attorney Daggett reported staff continues to meet about Gallegos Sanitation’s request to revisit the recycling ordinance. Staff is asked to provide a memo for a Thursday packet that describes: 1. An update on the discussions with Gallegos Sanitation; 2. Have discussions been held with other waste haulers? What is their feedback? City Attorney Daggett also noted that staff is looking at special event permit provisions and may be providing recommendations to Council for Code amendments. City Manager Atteberry noted: 1. Two properties owned by CSURF have been cited with violations due to the condition of the property. It was suggested that CSURF be provided a listing of all the properties they own to ensure they meet City standards. 2. A Joint Regional Meeting will be held on July 23. Agenda items for the meeting include: a. Update on the URA Regional Study; b. City Attorney update on URA legislation; c. Update on I-25 projects. 3. Deputy Chief Jerry Schiager responded in a SAR to citizen Larry Bolt’s concerns about unlawful fireworks in Fort Collins. It was requested that a map be included in an upcoming report on the 2015 fireworks that includes the locations of complaints and violations. A neighborhood observer network may be a future strategy to provide additional information. 4. Regarding their use of Tasers, Police Services will be conducting community meetings and will meet with the Coloradoan’s editorial board to discuss implementation. Mayor Pro Tem Horak stated: 1. He received an anonymous letter stating that HUD qualifying citizens can use their Section 8 housing voucher anywhere in the state. Staff is asked to research this assertion and provide a memo in a Thursday packet. 2. Safe Routes to Schools will be addressed as part of the ¼ cent Capital Improvement Projects discussion on August 25. It is anticipated that this will not be sufficient time for Council to review the proposed model and the prioritization of activities, so it was suggested that a follow-up session be held after the August 25 Work Session to prioritize Safe Routes’ efforts. 3. The South Fort Collins Business Association is considering a ballot question to create a special district that would provide funding for future improvements in south Fort Collins. 4. He attended the Grand Opening for Bustang, CDOT’s regional bus service from Fort Collins to Denver. Leadership Planning Team Meeting July 13, 2015 Page 4 of 4 Mayor Troxell reported on his recent business trip to Durango: 1. He attended CML’s Executive Board Meeting. The Board is looking at potential legislation for 2016, and CML is building capacity to support upfront thinking (rather than being reactive) as it relates to future legislation. 2. He spent time with Al Harper, CEO of Durango-Silverton Railroad. Mr. Harper’s mission is to provide business models that can help with historic preservation of the railroads, and he has valuable insight about railroad operations. 3. Durango just built a kayak park near their waste treatment plant. Meeting concluded at 9:36 a.m.