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HomeMy WebLinkAboutMinutes - Read Before Packet - 6/23/2015 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - June 22, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: June 22, 2015 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Nelson met on Monday, June 22, and the following summarizes the discussions that began at 7:35 a.m. June 23 URA Work Session/City Council Work Session The first item on the URA Work Session is the College Avenue and Vine Drive Revitalization Study. The AIS notes that public engagement will continue – are there plans to engage the Sierra Club and Save the Poudre? Please address expanded outreach at the meeting. A discussion on the new URA legislation will be held at the Work Session (URA Legislation and Midtown URA Plan Efforts). Due to the new requirements in the legislation (such as appointees to the URA Board), staff is asked to provide a timeline that describes when the requirements will brought before Council. Staff will seek additional information about the Governor’s task force to explore the impacts of the legislation. Also, staff is asked to provide on update on the study with Larimer County. After the URA Work Session, Council will discuss two items: 1. Amending the City’s Naming Policy. In the presentation, staff is asked to describe the current process and what we are trying to achieve with the recommendations. It was suggested that public outreach include the Commission on Disabilities and the Senior Advisory Board. 2. Community Recycling Center Costs. In the presentation, staff is asked to note how these efforts would “move the needle” in terms of the Climate Action Plan (CAP). If the City decided to spend these funds on a different effort, what could be achieved? What difference does it make to get to Road to Zero Waste? What can be done to mitigate the risks of recycling (in terms of the cyclical market and return on investment)? July 7 Regular Meeting The LPT reviewed the draft agenda for July 7. Two items on the Consent Agenda will be public hearings: items relating to the Comcast Agreement, and the approval of the five-year consolidated plan for affordable housing. Also on Consent, Council will also consider a resolution approving an exception to the competitive purchasing process to contract with Positive Energies LLC for the installation of a hybrid DC power electrical system for the new utilities building. In the AIS, staff is asked to describe the advantage that the City will receive as a result of this proposed contract with Positive Energies, LLC. How much does this project help our CAP? It was also Leadership Planning Team Meeting June 22, 2015 Page 2 of 4 suggested that staff review our purchasing policies to determine if there is a way to leverage innovative public- private partnerships to meet CAP goals. A staff report will be given on initiatives related to homelessness. Staff is asked to take a look at how other communities are addressing homelessness, particularly those communities which presented at the recent CML Conference. The first discussion item will be consideration of a resolution adopting City Council priorities, which were developed during the May retreat. An amendment to the Land Use Code will be brought forward that addresses Addition of Permitted Use (APU). As requested by City Council, staff will provide two options for Council’s consideration. Six Month Calendar At the July 28 Adjourned Meeting, two discussion items will considered: 1. Findings of Fact regarding the appeal of the proposed Fraternity House; and 2. Northern Integrated Supply Project (NISP): Impacts to Fort Collins. This item is expected to generate many citizen comments. Following this Adjourned Meeting, a Work Session will be held to provide an update on the Broadband Strategic Plan. The update will include feedback from community engagement efforts and draft results from the benchmark and market analysis research. Staff is asked to schedule a Work Session this summer to prioritize the capital improvement projects listed in the ballot question that was approved by voters in April. Other Discussion Items: At the May retreat, City Council requested training on the use of electronic packets (“e-packets”) for City Council meeting materials. Sarah Kane sent an email to Council, inviting them to meet with the City Clerk and IT staff for a demonstration of GoodReader. Alternatively, a User Guide for GoodReader is available online for those who wish to review it. Assistant City Manager DiMartino reported: 1. Improvements to the audio in Council Chambers are being implemented in time for the July 7 Council meeting. 2. Phone messages received on City Council office phones will appear in City Council emails as an audio file. Rules have been established so that these phone messages will not appear in Council emails as part of the email transparency project. Deputy City Manager Mihelich provided updates on: 1. The English Ranch garden is complete and pictures will be forthcoming. 2. A written report will be provided on the Land Bank study. City Manager Atteberry noted: 1. Councilmember Martinez has requested guidance on when emergency ordinances are utilized. Staff will gather information on the number and types of emergency ordinances adopted in the past and City Manager Atteberry will discuss this with Councilmember Martinez. Leadership Planning Team Meeting June 22, 2015 Page 3 of 4 2. Progress is being made on the downtown hotel and parking structure. More information will be forthcoming. 3. Larimer County Commissioners will consider the Police Training Facility at their meeting on Wednesday. A summary of their discussion will be provided by staff. 4. A demonstration has been requested by Councilmember Martinez of the City’s unmanned aerial vehicle used by Cable 14 to film certain community events. A demonstration will be given as a part of the next Futures Committee meeting. 5. He will be meeting with Larimer County Manager Linda Hoffman and Loveland City Manager Bill Cahill to discuss possible agenda topics for the next Regional Meeting. Council is asked to contact Mr. Atteberry will possible topics. It was requested that the topics of new URA legislation and I-25 be added to the agenda. As noted previously, City Council and staff attended the CML Conference last week. The following topics were presented and staff will follow-up as needed to determine if further action (such as Code amendments) is warranted: 1. New URA legislation. 2. Sign and billboard regulations. 3. Uber, Air bnbs. 4. Homelessness. Mayor Pro Tem Horak discussed the following items from the June 18 Thursday packet: 1. The Trolley Barn Outreach. City Manager Mihelich noted that a public input session will be scheduled. It was requested that this information be provided to those who have submitted a proposal for the trolley barn. 2. Housing Affordability. It was suggested that the City start using the term “livability index” (rather than affordability) that includes the costs of utilities and transit. 3. It was suggested that materials for the Finance Committee include high-level summaries related to specific policy questions rather than detailed background information. This will be discussed further at the meeting tomorrow. 4. Members of the public may not realize that a November vote on SB152 would not automatically lead to City-provided broadband. Messaging about broadband should be clear on this point. 5. As liaisons to boards and commissions, City Council received individualized packets that contain the Work Plans of their respective board or commission. It was suggested that board and commission Work Plans need to better align with City Council’s Work Plan. 6. Michigan Ditch landslide. What are we doing to mitigate the impact of this slide? Mayor Pro Tem Horak also noted: 1. Portland has hydro power using the existing water lines in the City. 2. It was requested that a copy of the PowerPoint presentation given by Johnny Olson with CDOT be provided to Council. 3. He was contacted by a citizen regarding an unpaved road (that was a part of the CIPO project) on the south side of Taft Hill. With the additional traffic generated by the project, can the City pave the road? What can be done to mitigate the impacts of the additional traffic? Staff is asked to address this as a SAR. Leadership Planning Team Meeting June 22, 2015 Page 4 of 4 Mayor Troxell reported attending a “Mayor’s Mingle” at the CML conference and participated in discussions about: 1. Vacation rentals. The Colorado Ski Association has a report outlining the economic impact of these vacation rentals by owners. It was suggested that the City utilize the information in the report (where applicable) for future efforts related to vacation rentals. 2. The Denver Area Council of Mayors has a packet on construction defect ordinances. This packet could be helpful as the City of Fort Collins explores this issue further. Meeting concluded at 9:42 a.m.