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HomeMy WebLinkAboutMinutes - Read Before Packet - 5/26/2015 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - May 26, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: May 26, 2015 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Nelson met on Tuesday, May 26, and the following summarizes the discussions that began at 7:33 a.m. May 26 Work Session During the first item, Poudre Fire Authority Performance Update, staff is asked to describe how the funds PFA receives (such as Keeping Fort Collins Great - KFCG) make a difference. Staff was commended for the agenda materials included in the second item Emergency Management Services Ambulance Contract. For the third item, Regional Training Facility for Police Services, staff is asked to provide an update regarding the possible partnerships with Loveland, Larimer County, Greeley, etc. When staff asks for Council feedback in the AIS under “General Direction Sought,” staff is asked to explain what is meant by “move forward” (is this planning, financing, etc.). On PowerPoint slide 5, staff is asked to state what POST stands for. The agenda materials report that it costs $300K to fund 3.25 FTE’s – what are the positions included in this amount? June 2 Regular Meeting For the Consent Agenda item concerning annual Land Use Code (LUC) amendments, staff is asked to detail two- three items that are being amended with the proposed ordinance. If there are any amendments that impact individuals who are homeless, staff is asked to make it clear in the agenda materials. Staff is asked to describe any changes being proposed in the Economic Health Plan update that occurred as a result of the additional public outreach. An open house was held regarding the Discussion Item Comcast Franchise Agreement Renewal which comes forward for first reading on June 2. A public hearing will be held with second reading on July 7 (due to public notice requirements for franchise renewals). Staff has received emails from citizen Dale Adamy regarding the renewal and will be meeting with him to discuss this item. In the agenda materials, staff is asked to describe the long standing discussion with CSU regarding the Stormwater Utility Service Agreement. In the agreement, CSU agrees to follow the standards and requirements related to Stormwater management (as set forth in the City code). Leadership Planning Team Meeting May 26, 2015 Page 2 of 3 Six Month Calendar As noted last week, a Work Session will be held on June 9 to discuss the Affordable Housing Strategic Plan. In the presentation, staff is asked to describe the City’s role in affordable housing and how our efforts will make a difference. It was suggested that staff review the model used by Boulder (fees assessed on commercial buildings are used for affordable housing efforts). Staff is also asked to provide an update on the Land Bank. Also included in the June 9 Work Session is a discussion on Vacation Rentals By Owner (VRBO). In the presentation, staff is asked to indicate if sales tax is currently being collected on these transactions, as well as provide information on relevant legislation recently enacted in other municipalities. Items for the July 7 Regular Meeting include: 1. City code amendment that would allow for a more efficient means of disposing of soiled or deteriorated abandoned property on City property. 2. A City code amendment that would outline the process for Councilmembers who wish to initiate an ordinance or resolution. 3. Adoption of the Council Workplan. The Board and Commission periodic review will occur at the July 14 Work Session. The LPT reviewed the Periodic Review Questionnaire which was adopted by Council last year as the new reporting format. City Clerk Nelson reported that the Women’s Commission hosted their annual breakfast last week as a way for all board and commission chairs and vice chairs to get together for networking and provide updates. Positive feedback was received on the “Super Issue” meetings that are held with the members, and City Attorney Daggett will work with the City Clerk’s office to suggest Code language that addresses board and commission member involvement in these types of meetings (in the event the current Code limits involvement in activities not specifically outlined). Although the June 30 Work Session is cancelled, the LPT meeting on June 29 will still occur. A discussion was held on the proposed half-day Saturday Work Session on July 18. This session will be held off- site at the Senior Center (if possible), and will be recorded by Cable 14 to be accessible via video-on-demand. The topics include Water Supply Planning Policy and Natural Areas Land Conservation Review and Potential Transactions. Other Discussion Items: Assistant City Manager DiMartino indicated staff is researching the City’s ability to promote the reduced-fee program offered by Comcast for internet services. They are looking systematically at how we select which services we would promote, particularly since this is a private business. Because this is a program in partnership with Poudre School District (PSD), staff is asked to contact the school district to learn how they promote this service. Do other municipalities promote reduced-fee services for private providers? Deputy City Manager Mihelich reported on the Community Recycling Center (CRC) (Work Session June 23). He stated that, due to lower prices being paid for recycled materials, an annual subsidy of $150K - $350K may be required (initial projections were $80K, with the facility being self-supporting in subsequent years). City Manager Atteberry stated that the Work Session will focus on how much the CRC advances the Climate Action Plan (CAP), and if the financing makes sense. Leadership Planning Team Meeting May 26, 2015 Page 3 of 3 City Manager Atteberry noted: 1. He received citizen Patrick Reining’s email about the Police Training Facility. Staff is working on a response. 2. The Thursday Packet contained a report on the CAP. 3. Council is asked to provide feedback (concerns, corrections, etc.) to Mr. Atteberry on the final Council retreat notes. 4. Staff is reviewing a code amendment for mobile food trucks. A concern has been raised about a food truck that has remained in the same spot downtown for weeks at a time. 5. He will be providing Council a copy of the letter received by Lucia Liley about the possibility of amending the IGA with Windsor to permit auto dealers at the I-25/392 area. The same letter was sent to the Windsor town board. 6. Staff will be working on a code amendment that would appoint a Councilmember to the Boxelder Board (rather than a staff member). Mr. Atteberry had a conversation with Tim Singelwald of Wellington about Boxelder. 7. He met with Archie from Lee’s Cyclery regarding the City’s pilot project to stripe. Staff will be collecting before and after data to determine the impacts/benefits of this pilot. 8. He received emails requesting the City post information regarding the recent oil leak. Because the leak occurred outside the City limits, the LPT suggested that Larimer County be contacted to have them post this information. 9. A review of the agenda for the Joint Meeting on Thursday notes the topics of Solid Waste Summit, Public Safety Radios, and CSU Gigabit/Broadband Infrastructure. Mayor Pro Tem Horak reported: 1. It was suggested that a written update be provided on when portions of the Poudre Trail will be opened. 2. Council received an email from Gallegos Sanitation regarding recycling. Staff will be meeting with them to explore their concerns and discuss possible solutions. 3. Staff is asked to contact the residents of the Village (west of King Soopers) to address their concerns regarding blocked streets for the upcoming Open Streets events. 4. It was suggested that the CAP Implementation Team include someone from the Finance Department. 5. It was suggested that the mapping used in the Thursday Packet for the update on Homelessness be used for the upcoming discussion on Affordable Housing. 6. During his recent Listening Session, a citizen provided grocery receipts that indicated sales tax is charged on the regular price of an item, even if it is sold for a discounted price. City Manager Atteberry stated staff will research this further. Mayor Troxell had the opportunity to speak with the Mayor of Longmont recently, who reported they are ahead of schedule regarding implementation of municipal broadband. Staff will contact Longmont to set up a time for Council to meet and tour their operations. Meeting concluded at 9:26 a.m.