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HomeMy WebLinkAboutMinutes - Read Before Packet - 5/19/2015 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - May 18, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: May 18, 2015 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Nelson met on Monday, May 18, and the following summarizes the discussions that began at 7:37 a.m. May 19 Regular Meeting For Consent Agenda Item #6 concerning the Rails-to-Trails Property, staff is asked to provide a Read Before memo that answers the following: a. What is the advantage of giving up this property? b. Who is the owner of the property? c. What was the rationale behind acquiring the property? How has that changed? Staff is asked to provide a Read Before memo on Consent Agenda Item #10 regarding the IGA with CSU for biological inventory and data analysis to address the business rationale for selecting CSU as a sole source provider, with particular emphasis on why we didn’t use our standard procurement process. Concerning the Comcast Extension (Discussion Agenda Item #12), Assistant City Manager DiMartino stated that staff is recommending the contract be extended to July 31, 2015 (no change from first reading), and that first reading of the new agreement occur on June 2. The Finance Committee will be discussing Agenda Item #13 Woodward Inc. reimbursement. Tw staff reports will be given: 1. Downtown Plan Project Update. 2. Senior Center LEED Gold Certification. Staff is asked to report when the dedication plaque will be reinstalled on the building. It was noted at Council’s retreat this weekend that suggestions to improve the six-month calendar have been helpful, such as using redline strike-throughs to highlight changes and the addition of the Purpose Statement. A companion document has been suggested that would list Council’s work plan for the next two years, what quarter those items would be coming before Council, etc. Leadership Planning Team Meeting May 18, 2015 Page 2 of 3 May 26 Work Session The order of items for this Work Session will be: 1. Poudre Fire Authority Performance Update. This will be an informational item, and members of the Poudre Fire Authority board will be in attendance. 2. Emergency Management Services Ambulance Contract. 3. Regional Training Facility for Police Services. In the presentation, staff is asked to list the other possible partner agencies that might participate in this project, such as Larimer County, Greeley, etc. 4. City Development Projects. Six Month Calendar A Work Session will be held on June 9 to discuss the Affordable Housing Strategic Plan. In the presentation, staff is asked to describe the City’s role in affordable housing and how our efforts will make a difference. It was suggested that staff review the model used by Boulder (fees assessed on commercial buildings are used for affordable housing efforts). Due to a Weld County summit on transportation, the LPT meeting on June 15 has been cancelled. The mid-year reviews of the City Manager, City Attorney, and Municipal Judge will occur on Monday, June 15. The City Attorney will be providing her goals to the Council since she was just hired in March. For the City Manager and Municipal Judge, it will be more of a conversation and not a lot of materials will be provided. In the July 21 Regular Meeting item regarding Soapstone Lease Amendment, the Purpose Statement on the calendar indicates the lease would permit the lessees to use City-owned equipment for projects that occur within Soapstone. In the agenda materials, staff is asked to indicate if this is a customary practice and report on the value to the City to have this occur. Due to more Councilmembers being present, the June 30 URA Work Session and Regular Work Session items will move to June 23. Those items are: 1. Vine Drive/College Avenue Revitalization Study. 2. Midtown Tax Increment Financing (TIF) Planning Process. 3. Amending the City’s Naming Policy. The June 30 Work Session is cancelled. A half-day Saturday Work Session has been added to July 18 to cover: 1. Water Supply Planning Policy. It was noted that the Water Works tours provided by the Poudre Landmark Foundation provide valuable information. Council is encouraged to participate in the tours which are held the second Saturday of every month between now and October; and 2. Natural Areas Land Conservation Review and Potential Transactions. Other Discussion Items: Assistant City Manager DiMartino reported on: 1. Monitors have been installed on the Council dais and staff will be present to provide training on their use. 2. An audio engineer will be diagnosing the sounds problems in the Council Chambers today. City Attorney Daggett will be providing a memo to Council that describes the current process of how Council directs staff to bring forward an ordinance or resolution. Leadership Planning Team Meeting May 18, 2015 Page 3 of 3 City Manager Atteberry noted: 1. The Mayor of Rock Springs, Wyoming will be visiting Fort Collins to learn more about the redevelopment of our downtown. 2. The issue of broadband will be added as an agenda topic to the next Regional Meeting with Larimer County, Loveland, Berthoud, etc. 3. He received an email from Larimer County Commissioner requesting that the City work collaboratively with the County on energy policies and other items of mutual interest. 4. Staff will be updating the City’s website to publicize City-CSU collaborative efforts. 5. As authorized by policy, he will formalize the name of “Rigden Reservoir” this week. Regarding the Thursday Packet for May 14: 1. Staff was commended for the public engagement plan for West Nile Virus. 2. Staff is asked to consider adding other stakeholders (such as environmental groups, etc.) for the Community Recycling Ordinance public engagement effort. It was suggested that, since the last three LPT meetings have lasted longer than the scheduled 90 minutes, future meetings be scheduled for two hours, from 7:30 a.m. – 9:30 a.m. Meeting concluded at 9:08 a.m.