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HomeMy WebLinkAboutMinutes - Read Before Packet - 4/28/2015 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting Minutes - April 27, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: April 27, 2015 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Nelson met on Monday, April 27, and the following summarizes the discussions that began at 7:33 a.m. April 28 Work Session Staff will provide an update on the recently passed Capital Improvement and Street Maintenance ¼-cent tax renewals. As part of the presentation, staff is asked to provide information regarding what private donations are required for the kayak park and the Gardens on Spring Creek. The second item on the Work Session is an update on the negotiations for the Comcast Franchise Renewal. Staff is asked to explore the issue of poles (Comcast’s use of City utility poles) with Comcast’s Regional Director and report the results of that conversation at the Work Session. An open house will be held on May 4 for the public to learn more about the Comcast agreement and a link will be posted online. Council will discuss Councilmember liaison appointments to the various boards and commissions, committees, and authorities. Staff is asked to project (on the screen) the “blank assignment sheet” included in the agenda materials so that all Work Session attendees can see the proposed assignments, which will be confirmed at the Regular Meeting on May 5. May 5 Regular Meeting The reimbursement to Woodward, Inc. for development fees, capital expansion improvement fees, and use tax will be the first Discussion Item. Two ordinances will be presented for Council’s consideration due to the split recommendation from the Finance Committee for the reimbursement to be paid from the General Fund vs. fees. Based on the April 28 Work Session discussion regarding Councilmember liaison appointments, the resolution making such appointments will either be placed on the Consent Agenda or Discussion Agenda. Three staff reports will be provided: 1. Recognition of 2015 City Employee Awards. In honor of Public Service Recognition Week, the Mayor and Council will be recognizing nine individuals and three staff teams who were selected as award winners by City Manager Atteberry and Deputy Manager Mihelich. 2. Downtown Plan Update. 3. Senior Center items – Platinum LEED Certification and Symposium on Aging. Leadership Planning Team Meeting April 27, 2015 Page 2 of 3 Six Month Calendar A discussion on the Water Supply Reliability and Storage Update will be held at the May 12 Work Session. In the agenda materials, staff is asked to describe why Halligan is important to the City’s water storage and note that Colorado-Big Thompson (CBT) is controlled by an independent board and the City has no say in how that water is stored and kept. The May 17 portion of the Council retreat will be held at Primrose and will not be recorded or televised. Transportation to/from Primrose will be available from City Hall. The Police Services Training Facility will be discussed at the May 26 Work Session. City Manager Atteberry is having conversations with Larimer County to ask for their involvement in the project. A date has not been determined for the implementation of the Climate Action Plan (CAP). Staff is asked to identify a Work Session date and report which Executive Lead Team (ELT) member has the oversight for this implementation, which will involve external, private partners and several City departments (Sustainability, Utilities, Finance, etc.). Other Discussion Items: Deputy City Manager Mihelich asked which boards and commissions should receive a staff presentation on the July 21 item Amending Naming Policy for Natural Areas. The LPT responded that the Natural Resources Advisory Board (NRAB), Landmark Preservation Commission, and Land Conservation and Stewardship Board should receive a staff presentation on this topic and provide their feedback. City Attorney Daggett stated one position in the City Attorney’s office has been filled and the new attorney will start June 1. City Manager Atteberry stated: 1. Councilmembers will be contacted to determine their availability for quarterly half-day Saturday Work Sessions. Proposed topics for the first session are Water Issues and Natural Areas. 2. He has received several phone calls about the article that appeared in the Saturday edition of The Coloradoan regarding the Little Man Ice Cream shop. The proposed design of the building (a large cream can) did not meet City design standards for that location. 3. A retail marijuana store license was recently denied by the Marijuana Licensing Authority because of incorrect statements on the application and the applicant’s medical marijuana center license was not in good standing at the time the application was filed. 4. Staff will put together a graphic that describes the funding sources for each section of the improvements along Lincoln Avenue. Discussion ensued about the possibility of using reserves to pay for the improvements to Lincoln Avenue as outlined in the recently passed quarter-cent renewal (this would be an inter-fund loan until the tax revenue was available to pay for the improvements). 5. The time for the May 4 LPT meeting will need to be rescheduled due to the Employee Recognition breakfast. Sarah Kane will reschedule the meeting. Mayor Pro Tem Horak inquired about: 1. A recent high-speed chase in Fort Collins involving the Sheriff’s Office. City Manager Atteberry stated that the City of Fort Collins Police Services has a “no chase” policy. Leadership Planning Team Meeting April 27, 2015 Page 3 of 3 2. Data that supports claims that the use of marijuana in schools has increased since marijuana use was legalized. It was noted that the Social Host Ordinance (which will be discussed at the May 12 Work Session) includes underage marijuana use. 3. Why does the fence along the MAX corridor have points sticking up? This type of fencing is required under federal regulations. 4. A memo in the April 23 Thursday Packet included a recommendation from the Natural Resources Advisory Board (NRAB) to prioritize the Downtown Poudre River Enhancement project. 5. In the report on legislative activities, staff is asked to include the I-25/I-70 Highway Bill. 6. The map included with the memo on Electric Vehicle (EV) Charging Stations was unreadable. Mayor Troxell has information regarding the body of work on the placement of EV charging stations (in terms of infrastructure) and staff will contact him for this information. 7. Regarding the April 20 memo on Ditch Companies: a. Is the practice of burning trees a “best practice” that is scientifically based? b. What is the objection mentioned on page 4 under “Legal Issues” for the Arthur Irrigation Company shares? c. Table 1 lists the City ownership in ditch companies. Who are the City representatives on these ditch boards? Mayor Troxell has attended multiple events in his new role, including the Creative Industries Summit, the American Association of University Women, and the Annual “Snow Breakfast” which is a thank you to the City crews for their work keeping the streets cleared of snow this past winter. Mayor Troxell is also seeking clarification from City Manager Atteberry on some items in the memo regarding the Universal Recycling Ordinance which is scheduled for the October 13 Work Session. Meeting concluded at 9:09 a.m.