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HomeMy WebLinkAboutMinutes - Read Before Packet - 4/21/2015 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting Minutes - April 20, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: April 20, 2015 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Wade Troxell, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Nelson met on Monday, April 20, and the following summarizes the discussions that began at 8:02 a.m. April 21 Regular Meeting The Oath of Office for District 6 Councilmember Gerry Horak will occur after Roll Call. Consent Agenda Item #6 extends the Comcast Franchise Agreement, and Council will receive an update on the renewed agreement on April 28. It was noted that these items do not impact the overall discussion on broadband. Staff is asked to ensure there is enough public information about the Comcast renewal and future discussions about broadband. City Manager Atteberry reviewed the location (354 Walnut Street) of the downtown hotel (Consent Agenda Item #7). The hotel will be 4-5 stories high, with a parking structure starting at the garden level and standing two stories tall. Staff is asked to be prepared to answer questions regarding Consent Agenda Item #11 North Shields Street Trailhead Parking Lot and Trails. This project is a joint venture with Larimer County and other City departments – who ultimately has the oversight over the entire project? A staff report will be given on the Streets ISO Certification. Items that are considered good news for the organization will continue to be given under Staff Reports. Discussion Item #15 regarding an amendment to the Land Use Code (LUC) for City projects will be removed from the agenda. Once a new date for Council consideration has been determined, staff is asked to include in the agenda materials a suggested process and list the advantages/disadvantages of this amendment. A waiver of the water plant investment fee (WPIF) for the establishment of native vegetation is outlined in Discussion Item #16. This temporary waiver could be available to the private sector under similar situations. Discussed ensued regarding the prohibitive cost of water tap fees for Community Supported Agriculture (CSA) activities (community gardens) and the option of having this cost paid out of the General Fund. Leadership Planning Team Meeting April 20, 2015 Page 2 of 3 Six Month Calendar A discussion of board and commission assignments will be held at the April 28 Work Session. In the agenda materials, staff is asked to provide a summary of the role of Council liaisons. When the actual appointments occur at the May 5 Regular Meeting, staff is asked to organize the list of boards and commissions by Outcome Area in the resolution. Final details (such as the location) are being worked out for the Council Retreat in May. City Manager Atteberry reported that the facilitator wants to meet with each member of Council separately and Sarah Kane will be in touch with each Councilmember to schedule these meetings. Due to Mayor Troxell’s absence from the June 9 Adjourned Meeting, staff is asked to schedule the mid-year review of the City Manager, City Attorney, and Municipal Judge for June 23, and move the June 23 Work Session items to June 9. As noted last week, staff is asked to review the list of Unscheduled Items and begin calendaring them. Specifically, what is the schedule for implementing the Climate Action Plan (CAP)? Other Discussion Items: City Clerk Nelson reported that she will be meeting with the City Attorney staff to discuss possible amendments to the election code, including the addition of provisions for recount. Deputy City Manager Mihelich reported: 1. The hiring process for the new PDT Director went well. CDNS Director Laurie Kadrich was selected for the position. The transition will occur in June. 2. Staff will be providing a report in the Thursday packet about recycling and tipping fees at the landfill. City Attorney Daggett stated her office conducted interviews of candidates last week for two openings and will provide updates to Council when those positions are filled. City Manager Atteberry stated: 1. Twenty-two local churches are conducting a three week series on the Art of Neighboring. 2. He will be working with Larimer County Manager Linda Hoffman about the best way to engage the County (Commissioners, Board of Health) in discussions about West Nile Virus (WNV) and predictability for the upcoming season. Questions were asked about who ultimately makes the decision to spray for WNV? Have funds already been budgeted by the County to cover the costs for spraying? 3. A joint meeting is scheduled with Larimer County on May 28. Possible discussion items include solid waste, Tax Increment Financing (TIF), and Boxelder. 4. Staff is reviewing the City’s ordinance on public indecency due to an email received by Councilmember Campana from a female citizen, stating that the current ordinance is too restrictive. 5. The City recently nominated the founders of the FOCO Café, the Baumgartners, for a Colorado Municipal League (CML) sponsored “Municipal Hero Award.” As winners of the award, the Baumgartners have been invited to attend the annual CML Conference in June and can donate $250 to a charity of their choice. A memo was included in the April 16 Thursday packet responding to previous questions about the Open Streets event in June. City Manager Atteberry will ask staff to conduct a door-to-door campaign to inform businesses and residents of the event. Staff is asked to be mindful of how a street closure can impact those residents who only have one ingress/egress to their neighborhoods. Leadership Planning Team Meeting April 20, 2015 Page 3 of 3 Staff was asked to respond to questions regarding the Intergovernmental Agreement (IGA) with CSU. City Manager Atteberry will be appointing committee members. Deputy City Manager Mihelich stated that a detailed spreadsheet was created with each agreed-upon task and who is responsible for the task. Staff is asked to consider how additional impacts and tasks (not currently identified) will be captured. Does CSU’s recently released bonds for the on-campus stadium prevent them from transferring infrastructure and bridges to the City, and, if so, how will this impact the agreement or future maintenance of these items? Mayor Troxell attended CSU Engineering Days on Friday. Computerized modeling was done of different scenarios around town, such as flooding in Old Town. It was suggested that the meeting time for LPT meetings could be amended. Therefore, the new time for LPT meetings will be from 7:30 a.m. – 9:00 a.m. Meeting concluded at 9:58 a.m.