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HomeMy WebLinkAboutMinutes - Read Before Packet - 3/5/2015 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - March 2, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: March 2, 2015 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, City Attorney Carrie Daggett, and City Clerk Wanda Nelson met on Monday, March 2, and the following summarizes the discussions that began at 8:02 a.m. March 3 Regular Meeting Discussion was held with Assistant City Attorney Jenny Lopez Filkins regarding Agenda Item #21 concerning the salary of the City Attorney. The importance of addressing this agenda item tomorrow night was stressed so that the appointment of the City Attorney can occur at the March 17 meeting; therefore, if the March 3 Council meeting runs late, this item will be brought forward, even if the meeting needs to be extended beyond 10:30 p.m. Consent Agenda Item #5 concerns the extension of the contract with Comcast. Although not directly related, in response to increased community interest about broadband services, City Manager Atteberry will provide an update (under City Manager’s agenda review) on the City’s efforts concerning broadband. A Work Session on the Broadband Strategic Plan will be held March 24. Consent Agenda Item #10 is a waiver of fees for temporary connections to the water system for the irrigation of vegetation on City projects. In a Read-Before memo, staff is asked to address if private entities (such as HOA’s) are allowed to apply for similar waivers. Staff will look City-wide at the temporary nature of irrigation systems, including the requirement of CSA’s paying full water tap fees. If these items cannot be addressed in time for this week’s meeting, the item will be delayed. Due to the length of the meeting, the staff report on San Cristobal (Friendship City) will move to the March 17 Regular Meeting. The staff report on the asphalt plant will include an overview of the Memorandum of Understanding (MOU). Future Land Use Code (LUC) amendments will be brought forward to address certain elements in the MOU, particularly the requirement that truck loads carrying asphalt be covered. Staff is asked to address the following items: 1. Lincoln Corridor Improvements Project (#14): Provide a brief staff presentation that gives an update on the Citizen Advisory Committee for the neighborhood improvements. Leadership Planning Team Meeting March 2, 2015 Page 2 of 3 2. Greenhouse Gas Reduction Goals (#15): Realizing this update serves as a framework, what will be accomplished in the near term 2015-16, recognizing that the implementation plan for the future (2020) is still under development? 3. GOCO Grant Application for Old Town Square Renovation (#17): In a Read-Before memo, describe how this project fits into GOCO’s funding requirements. Please list other projects that have been similarly funded by GOCO. March 17 Regular Meeting Council will consider adoption of the West Central Area Plan. Staff is asked to ensure the Plan is updated to include the comments from the last Work Session and how the CSU on-campus stadium will impact the Plan. The first Discussion Item will be the City Attorney salary, contract, and swearing in of the new City Attorney. As noted earlier, a Staff Report will be given on San Cristobal – Sister City. Six Month Calendar An update on the City’s Waste Reduction Efforts and the Community Recycling Center will be included in the March 24 Work Session item Status of Council Work Plan. The date for the Council retreat is confirmed as May 2. Other Discussion Items: Assistant City Manager DiMartino stated that Cable 14 is airing election programs to inform voters, including “CrossCurrents,” the panel discussion that was hosted by League of Women Voters, and a candidate’s panel to be taped this Thursday. The discussions will be replayed on Cable 14. She also reported that April 7 election results will be posted on Cable 14 as soon as they are made available. Deputy City Manager Mihelich reported on: 1. GOCO approved the grant application amendment for the Poudre Trail at Arapahoe Bend Natural Area. 2. The draft IGA for the CSU stadium should be available today. 3. There is a strong applicant pool for the Chief Sustainability Officer position. 4. A press release will be forthcoming regarding the MOU established with the Martin Marietta asphalt plant. City Attorney Daggett is moving forward with the recruitment of two key positions (her former position and a pending retirement) in the City Attorney’s office. City Manager Atteberry stated emails were received about the capacity and availability of beds at homeless shelters. Staff will detail the process that is used by the non-profit providers to assist those seeking shelter. City Manager Atteberry was asked by Councilmember Cunniff about the status of the dust control manual. It was pointed out that the Air Quality Advisory Board and Natural Resources Advisory Board have requested that Council move forward on dust control efforts. For the Thursday packet, staff is asked to outline why this item has been delayed and specifically address the following reasons: Leadership Planning Team Meeting March 2, 2015 Page 3 of 3 1. Need for information about costs for implementation. 2. Additional time to engage stakeholders. 3. Recommendation that the City use its own projects as a pilot; need to determine length of the pilot. Mayor Pro Tem Horak inquired: 1. Emails have been received about the proposed cell tower at Southridge Golf Course – does the City have a policy for locating cell towers on City property? If so, what are the specifics in terms of distance from houses, etc.? Or is this addressed in the LUC? Staff is asked ensure that we are reviewing these requests with a holistic view, considering all eligible City properties (not just a specific department), and consider how gaps in cell phone coverage impact emergency services and coverage for residences. 2. The process for responses to letters from boards and commissions. It was suggested that: a. Letters be addressed to the Council liaison and copied to Mayor and Council. The Council liaison would then send a response back to the board or commission. b. Letters from boards and commissions be included as part of the agenda materials when the item is discussed at a Council meeting. The discussion ended at 9:28 a.m.