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HomeMy WebLinkAboutMinutes - Read Before Packet - 2/10/2015 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - February 9, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 9, 2015 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, Interim City Attorney Carrie Daggett, and City Clerk Wanda Nelson met on Monday, February 9, and the following summarizes the discussions that began at 8:01 a.m. February 10 Adjourned Meeting Assistant City Attorney Jenny Lopez Filkins attended the first portion of the meeting to answer any questions related to the City Attorney selection process. Staff is asked to resend the candidate resumes to Council in preparation for tomorrow night’s interviews with the three finalists. The agenda will be amended to move Other Business after Roll Call (and before the Executive Session). Councilmembers will be asked to bring up additional items at this time. February 17 Regular Meeting Questions were raised about the interest rate and term proposed during first reading of the On-Bill Utility Financing ordinance. City Manager Atteberry will confirm with Council that all questions have been addressed and if second reading can be placed on the Consent Agenda. Two additional Items that will be placed on the Consent Agenda include: 1. Pineridge Natural Area Encroachments. Six property owners are requesting that City Council approve selling them the land they are encroaching upon. Both the Natural Areas staff and the Land Conservation and Stewardship Board are recommending approval. 2. Amending the Rules of Procedure for Council Meetings. Revisions are proposed that amend the Rules to more closely track the manner in which City Council meetings naturally proceed, and clarify that provisions related to conduct also apply to Council work sessions. In addition, descriptions of types of motions and other procedural discussion have been edited to make the document more readily usable and clearer. Council will consider a resolution appointing two Councilmembers to the Airport Commission Selection Committee. Recruitment for the Airport Commission is underway and the application deadline is February 19. Leadership Planning Team Meeting February 9, 2015 Page 2 of 3 Six Month Calendar The joint Work Session on Thursday, February 12 with the Loveland City Council begins at 5:30 p.m. (not 6:00 p.m., as currently listed on the Calendar). Staff is asked to provide copies of the most current PowerPoint presentation to Council. The following changes were made to the Calendar: 1. Addition of the IGA for Bison Management at Soapstone to March 3 Regular Meeting. 2. Removal of the Dust Control Manual Adoption from the Unscheduled Items list due to the amount of work that still needs to be done and the possibility this will not be considered by Council for up to a year. Other Discussion Items: Assistant City Manager DiMartino noted that an extension is needed to the Comcast agreement. This item may be brought forth as soon as March 3, depending on whether a resolution or ordinance is needed for this extension. (Note: after the meeting, it was determined that an ordinance is required. It will be added as a Consent Agenda item on February 17) Ms. DiMartino stated that a lunch is being held today for the Executive Director candidate for Visit Fort Collins. Deputy City Manager Mihelich reported on: 1. The draft plan for Nature in the City will be forthcoming. 2. Staff continues to meet with CSU, Police Services, and Team Fort Collins to discuss the Social Host Ordinance. Several elements of the ordinance that have been discussed include code amendments to permit tickets for minors in possession to be written into municipal court (currently written into County court), and for the property owner to be held responsible for violations of the ordinance. Violations would be considered civil penalties (not criminal penalties). 3. The recruitment for the Chief Sustainability Officer has closed, with interviews tentatively occurring in March. 4. Staff met with CDOT to discuss the trail overpass at I-25. Staff is asked to provide a project sheet of the current projects in this area. 5. Staff met with Martin Marietta and the Citizens Against Asphalt Toxins (CAAT) last week to discuss possible areas of agreement. Discussions will continue this week. 6. Staff met with representatives from CSU to start detailing the list of infrastructure improvements needed for the on-campus stadium. A Work Session is scheduled for February 24 to discuss a proposed IGA that addresses the improvements and event day operations. Interim City Attorney Daggett reported on: 1. Slight changes to the Rules of Procedure being discussed on February 17. The changes are being suggested to fix certain grammatical errors and provide clarity to several provisions. 2. Outside counsel Dee Wiser is working on the opinion regarding the ballot questions (as requested at the February 3 Council meeting). 3. Staff is working on an updated map that outlines the CSU annexations. This information was requested at the February 3 Council meeting. Leadership Planning Team Meeting February 9, 2015 Page 3 of 3 City Manager Atteberry reported on: 1. CSU President Tony Frank has requested P&Z consideration of the on-campus stadium project. This discussion will occur at the March 6 P&Z Work Session, which will be aired live on Cable 14. Staff is asked to schedule this Work Session at a different venue (other than the CIC) due to the large number of citizens expected to attend. Staff is asked to work with CSU regarding a press release on this issue. 2. The May 2 Council retreat may need to be rescheduled due to the facilitator’s availability. Staff will work with Council to find an alternate date, perhaps late in April. A draft site plan for the new Utilities Building that includes the “Butterfly Building.” The Landmark Preservation Commission approved the relocation of the Butterfly Building to better accommodate the footprint of the Utilities Building. 3. The challenge of delivering agenda materials to Councilmembers. New Councilmembers will be asked if they prefer agenda materials in written format or electronic format. 4. Water testing kits are being hung on citizen’s doorways by an outside vendor. This effort is not supported or endorsed by Fort Collins Utilities and the website has been updated to state that Utilities does not test customer’s water unless requested. 5. Mr. Atteberry asked if more information was needed regarding Boxelder. Staff is asked to arrange a meeting of the three entities involved (Fort Collins, Wellington, and Larimer County) to discuss the current agreement and what changes may need to be made. Regarding the Thursday February 5 packet: 1. Staff’s memo on Revenue Diversification was appreciated. 2. As noted earlier, copies are requested of the most recent slides for the Police Regional Training Facility. 3. A memo was included regarding “Recreational Trail Grade Separated Crossings for BOB II Funding Consideration.” City Manager Atteberry stated that staff will provide a memo that offers additional clarity to the issue of trail priorities. Emails have been received regarding the topic of staff recommendations to P&Z. City Manager Atteberry is tasking staff to explore this issue further by asking: 1. What could be done to change the current process? 2. What outreach is needed? 3. How can the process be more transparent? Mayor Weitkunat noted: 1. She will be welcoming guests from our Sister City (San Cristobal, Mexico) on Wednesday. San Cristobal is working on a wetland protection initiative. 2. A final draft will be forthcoming on the Colorado resiliency project. This report will outline recommendations for the State when working with municipalities during major events. 3. Several Council meetings have started after 6:00 p.m. due to a lack of quorum. It is requested that Councilmembers be seated at the dais and ready to go at 6:00 p.m. The discussion ended at 9:51 a.m.