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HomeMy WebLinkAboutMinutes - Read Before Packet - 2/3/2015 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - February 2, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: February 2, 2015 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, Interim City Attorney Carrie Daggett, and City Clerk Wanda Nelson met on Monday, February 2, and the following summarizes the discussions that began at 8:02 a.m. City Attorney Selection Process As she did last week, Assistant City Attorney Jenny Lopez Filkins attended the first portion of the meeting to answer any questions related to the City Attorney selection process. The next step is an Adjourned Meeting on February 10 for Council to interview the City Attorney finalists in Executive Session. February 3 Regular Meeting Consent Agenda Item #9 concerning the Interstate Land Holdings Annexation is being withdrawn because the applicant has more work to do with the County. For the item concerning the mini roundabout in the Remington Greenway Project (Consent Agenda Item #10), staff is asked to address if feedback has been received from the bicycling community, particularly CFI. Part A of Discussion Agenda Item #14 concerns the ballot language protest that was filed by Mr. Eric Sutherland. The public hearing will be opened, at which time public comment will be taken. The public hearing will be closed after citizen comments have been received, at which time Council will consider the protest. After the protest has been resolved, Council will discuss the two resolutions concerning tax renewals for capital projects and street maintenance. The title of Discussion Agenda Item #18 has been amended to add, “…and other possible actions related to Colorado State University projects” at the end. Six Month Calendar The following changes were made to the Calendar: 1. Addition of “Amendments to Rules of Procedure for Council Meetings” to February 17 Regular Meeting. 2. Deletion of Possible Executive Session on February 24 as it is no longer necessary. 3. Reschedule the HUD-Required Five-Year Strategic Plan Work Session from February 24 and send Council the plan in advance of its adoption on May 19. Leadership Planning Team Meeting February 2, 2015 Page 2 of 3 4. Because more work is needed on the amendments, the Dust Control Manual adoption scheduled for March 3 has been moved to the Unscheduled Work Session Items list. 5. Cancellation of March 10 Work Session due to the NLC Conference, with the West Nile Virus Update moving to February 24; and the remaining items (Utility Billing Transparency, Plant Investment Fee, and Long Term Financial Plan) moved to the Unscheduled Items list. 6. Move the Unscheduled Item regarding the Pro Challenge to the March 17 Regular Meeting; staff will follow-up with the City Attorney’s Office to verify if Council action is needed, or if this should be handled administratively. For the March 24 Work Session topic on Advanced Metering, staff is asked to address the following in the AIS: 1. Why and how has this project been beneficial to the community? 2. What value has been added as a result of Advanced Metering? 3. Please provide financial information on the cost of this project and anticipated savings. 4. Please describe the alleged safety issues (such as fires) that arose in other communities and if Fort Collins has experienced similar issues. Staff is asked to verify if there are specific items related to the URA that need to be addressed before the end of March. For the Unscheduled Item concerning the Addition of Permitted Use (APU), staff is asked to determine when this topic can come forward for Council’s discussion. What is staff’s recommendation regarding APU and can materials be sent in advance of the discussion? Other Discussion Items: City Clerk Nelson reported: 1. An additional member of the City Clerk’s office will attend the first portion of the LPT meetings that occur on Tuesdays so that the staff follow-up can be sent immediately after the discussion ends about that night’s agenda. 2. The petition representatives regarding the asphalt plant turned in petitions on Friday (January 30) and plan to use the cure period to collect additional signatures. Deputy City Manager Mihelich reported on: 1. Staff will be meeting with Martin Marietta and the Citizens Against Asphalt Toxins (CAAT) this week to discuss possible areas of agreement around air quality testing. If an agreement is reach, staff anticipates coming forward with an ordinance. Staff is asked to inform Council how much the City spends each year on asphalt. 2. After meeting with the neighborhood on Saturday about the English Ranch garden, it was determined a compromise cannot be reached and staff recommends removing the existing garden within several weeks. The area will be sodded or seeded this spring, weather permitting. Councilmembers are asked to contact Mr. Mihelich if there are objections to this plan. Assistant City Manager DiMartino reported that future forums are being planned with UniverCity Connections for April and May. Leadership Planning Team Meeting February 2, 2015 Page 3 of 3 City Manager Atteberry reported on: 1. A memo outlining the priority of trail projects will be in the Thursday packet. 2. The process is in place for recruiting members for the Airport Commission. The Council liaison to the Commission will be addressed at a Council retreat in April. 3. An article in The Coloradoan on the upcoming State of the City Address (on February 5). Mayor Pro Tem Horak asked: 1. If a response was planned for the letter in the January 29 Thursday packet about Choice City Baseball? City Manager Atteberry stated a response will be sent. 2. For information related to the variance in Boxelder fees. Mayor Weitkunat participated in: 1. The CML Board of Director’s meeting. The new State Economic Develop Director spoke, and plans for NLC are underway. 2. The Poudre River forum this weekend, which was well attended by citizens and the towns of Greeley and Timnath. It was suggested that the process used at this forum to discuss all sides of the issue could be applied to future situations where there is a difference of opinion and a consensus is needed to move a project forward. LPT briefly discussed the changing dynamics around public engagement and the need for staff to take a leadership role in pursuing modern public engagement techniques, including more expansive social media strategies and short-term issues committees. The discussion ended at 9:59 a.m.