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HomeMy WebLinkAboutMinutes - Read Before Packet - 1/13/2015 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - January 12, 2015City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: January 12, 2015 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Interim City Attorney Carrie Daggett, Assistant City Attorney Jenny Lopez Filkins, and City Clerk Wanda Nelson met on Monday, January 12, and the following summarizes the discussions that began at 8:02 a.m. January 13 Adjourned Meeting/Work Session In a Read Before memo, staff is asked to explain the interview process that will occur for candidates for the City Attorney Position (Agenda Item #2). Under Other Business, Mayor Pro Tem Horak stated he will propose a motion for accelerating funding for the BAVA neighborhood improvements currently identified for 2017/2018. He also recommended engaging an advisory group from the neighborhood to discuss and prioritize the suggested projects. The LPT supports this motion. Regarding Work Session Item #1 Community Buildout Update: 1. The term “Group Quarter Population” was used in the agenda materials. Staff is asked to explain this term in a Read Before memo. 2. It was noted that while this conversation explores the impact of growth on the carbon footprint, that is one piece of the discussion and not the entire focus. 3. In the first bullet on the top of page three of the AIS, there is a reference to the GMA being able to accommodate a certain population, and then the second sentence includes population of the City. Please include information about the current population of the GMA. 4. It was suggested that the title on slide 18 (Fort Collins Housing becomes less attainable) does not match the content. The second item on the Work Session is the Climate Action Plan. For the presentation, staff is asked to address the caveats from PRPA (pages 4-5 of the AIS) and describe the existing technologies that are in place to achieve the suggested goals. The Public Engagement section should be corrected with 2014 as the date of the stakeholder meetings (rather than 2015). For the discussion on the IGA with CSU for the on-campus stadium, staff is asked to address overflow parking in neighborhoods under “Key Mitigation Areas” (slide 5 in the agenda materials). Staff is also asked to list the times when a SPAR process has been requested for a State capital project. Leadership Planning Team Meeting January 12, 2015 Page 2 of 4 Due to the length of this meeting, the West Nile Virus Management review will be moved to the February 10 Work Session. During that discussion, staff is asked to address the irrigation companies’ responses to WNV mitigation. January 20 Regular Meeting On the Consent Agenda is an acknowledgement of the City’s intent to acquire real property at 1300 Hoffman Mill Road (which the City is leasing for asphalt recycling). Because the Street Superintendent Larry Schneider is related to one of the ten owners, City Management felt it prudent to provide more explicit and public notice of the City’s intention to acquire the property and to disclose the process and efforts that have taken place to ensure Mr. Schneider is not involved in any way related to this potential acquisition. City Manager Atteberry will reinforce this under Agenda Review. An additional item on the Consent Agenda is the appointment to various boards and commissions. Mayor Weitkunat pointed out the difficulty this cycle in having enough volunteers to fill the open positions. Staff is asked to provide an analysis on the trends in recruiting members and consider reaching out to Leadership Fort Collins as a focus group regarding the difficulty in getting volunteers for these positions. The first item on the Discussion Agenda is the Capstone Cottages Rezoning. It was suggested that staff review the discussion from first reading to ensure all Council’s questions are addressed during second reading, including the concern about the amount of industrial land. The Naming of an Arterial Street will be the second item on the Discussion Agenda due to the expected turnout from the BAVA neighborhood. For the Capital Projects Sales Tax discussion: 1. Staff is asked to include the materials from the Finance Committee when this item was discussed; 2. Regarding the Lincoln Avenue improvements, staff is asked to clarify (in the January 9 memo) that the $13M cost does not include the bridge. Please address this in a memo for Thursday’s packet. Also, it has been stated that Woodward’s share for the improvements is $300K – staff is asked to provide further clarification on how the assessment was calculated in relation to standard practice. Council will consider a resolution placing the extension of the quarter-cent sales and use tax to fund the Street Maintenance Program. In the presentation, staff is asked to address the impact of this measure on the quality of Fort Collins’ streets. Staff is requesting a fifteen-year repayment schedule as part of the On-Bill Utility Financing program. Citizens are recommending a repayment of twenty years; staff is asked to address why fifteen years are being recommending and provide an analysis listing the pros and cons of using twenty years instead. The discussion Adequate Public Facilities has been rescheduled for a Work Session on January 27, with Council considering this item formally in March. For the Work Session, staff is asked to explain the proposed options going forward if APF was suspended and the plan to involve P&Z and other stakeholders. Six Month Calendar The discussion on Addition of Permitted Use (APU), Vacation Rental by Owner (VRBO), Air Bed and Breakfast (Airbnb) Policy has been moved from January 27 to Unscheduled (to accommodate the APF Leadership Planning Team Meeting January 12, 2015 Page 3 of 4 discussion). When APU comes forward, staff is asked to include information about Boulder’s recent decision regarding VRBO’s and Airbnb’s. Staff is asked to provide a memo for the Thursday packet regarding the upcoming summits addressing housing affordability and homelessness. After the two summits are held, staff will prepare a report for Council’s review and the next steps will be determined at that time. In the interim, the March 24 Work Session on Homelessness – Action Plan for 2015 has been moved to the Unscheduled Items list. Staff is asked to explain the purpose of the Unscheduled Item Halligan/NISP and how this differs from the March 10 Work Session on water supply reliability and storage update. At last week’s LPT meeting, a discussion was held regarding the possibility of Councilmembers serving on ditch company boards to provide clarity and increase Council awareness and involvement, similar to Councilmember involvement in PRPA. This item has been placed on the Unscheduled Items list. Other Discussion Items: City Clerk Nelson stated that staff met about the possibility of holding a candidate orientation session. It was decided that no session will be held and a list of resources is available online. At the request of the LPT, staff is exploring ways for the City Attorney to craft and project amending language on the large screen at Council meetings. It was suggested that monitors on the dais at each Councilmember’s location may improve the readability of these projections; however, concern was expressed that monitors may take up too much room on the dais. Staff will provide a demonstration for Council to see the monitors to determine if they would be a workable solution. Deputy City Manager Mihelich stated that the staff is meeting with representatives from Martin Marietta asphalt plant and the Citizens Against Asphalt Development (CAAD) to see if there are alternatives that both groups can agree upon. Staff is asked to send out the map that was created that outlines the implications if the citizen initiative passes and include a report of the results of the meeting. City Attorney Daggett will be providing the Mayor a copy of the proposed changes to Council meeting procedures. City Manager Atteberry will be speaking at Windermere’s Economic Forecast discussion on Thursday. Mayor Pro Tem Horak had a discussion with Mike Walker with the Murphy Center about the Special Agency Court sessions held, the resources required to administer the program, and the expectation that the resources are only going to increase in the future. Staff is asked to provide a report on the sessions and the expected need, and consider utilizing an outside contractor to administer the program. Mr. Walker also requested that Council take a field trip to the Murphy Center and staff will make arrangements for this to occur. Regarding the January 8 Thursday Packet: 1. City Manager Atteberry will be discussing the Review of City Projects memo in his 1:1’s with Councilmembers. 2. The memo on Senior Cohabitating Options was very helpful. Leadership Planning Team Meeting January 12, 2015 Page 4 of 4 3. Is the report on Human Service Partners available online and has it been widely distributed? 4. The update on Provincetown was appreciated. The discussion ended at 9:59 a.m.