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HomeMy WebLinkAboutMinutes - Read Before Packet - 12/9/2014 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - December 8, 2014City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: December 8, 2014 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, Interim City Attorney Carrie Daggett, and City Clerk Wanda Nelson met on Monday, December 8, and the following summarizes the discussions that began at 8:01 a.m. December 9 Adjourned Meeting/Work Session In a “Read Before” memo, staff is asked to provide salary information for the Municipal Judge, City Attorney, and City Manager. A discussion was held on December 6 regarding the quarter cent capital improvement program, and clear feedback was given on certain projects. Staff is asked to categorize the projects according to Outcome Area and present it during the December 9 discussion. Community input on the final list will be solicited before the January 6 Council meeting. The second item scheduled for Work Session discussion is the Climate Action Plan. In the presentation, staff is asked to address: 1. What is the outcome staff would like to achieve? 2. Is this the right time? 3. Is more community engagement needed? December 16 Two items are scheduled for the Consent Agenda that authorize Eminent Domain. As is standard practice, staff is asked to provide a memo for the Thursday packet, explaining why Eminent Domain is necessary and part of a standard process for these two projects. Due to the unanimous vote on Council’s part, the “Findings of Fact” resolution for the Summit Parking Garage appeal will be on the Consent Agenda. In order for the Mayor to recuse herself, the advisory opinion of the Ethic’s Review Board will be placed on the Discussion Agenda. The Mayor had asked the Board to review whether she has a continued conflict of interest regarding the Foothills Mall Redevelopment. Due to the many items on the Discussion Agenda, second reading of Ordinance No. 146, 2014 concerning the PILOT will be placed on the Consent Agenda. Leadership Planning Team Meeting December 8, 2014 Page 2 of 3 For the item concerning the Naming of the Natural Area, staff is asked to include the recommendation on the agenda (recommended name is Homestead Natural Area). A resolution will be considered that authorizes the formation of a leadership committee with CSU. A second resolution making the appointments to the committee will also be presented. The CSU Board of Governors approved a similar action last Friday by appointing Dr. Tony Frank and Joe Zimlich to the leadership committee. The structure of the CSU liaison committee will change as there will no longer be Councilmember appointees to the committee (although staff will still be appointed). An Executive Session will be considered under “Other Business.” Six Month Calendar The order of discussion items for the January 6 Regular Meeting will be: 1. Setting ballot language for the quarter cent capital improvement program and street maintenance. 2. Setting ballot language for Charter Amendments. 3. Airport Strategic Plan and Governance Model. 4. Capstone Cottage – Plan Amendment and Rezoning. The order of Work Session items for January 13 will be: 1. Climate Action Plan. 2. Police Resource Allocation Study. 3. Business Incubation Study. Under “Unscheduled Items,” the CSU Stadium IGA discussion will first be held at a Work Session and then a Regular Meeting. Staff is also asked to determine when a discussion on Halligan/NISP will be held (is it a part of the “Water Supply” discussion on March 10?). Other Discussion Items: City Clerk Nelson reported an initial meeting was held with staff to discuss possibilities for a Council candidate orientation and Council onboarding. Staff will continue to meet and explore options for these two events. Assistant City Manager DiMartino reported that: 1. The West Nile Virus (WNV) Technical Advisory Committee (TAC) will meet on December 16. City Manager Atteberry will ask for a meeting with Dr. LeBailly prior to the January 27 Work Session to discuss the County’s WNV response plan for 2015. 2. The CVB is providing a “Weekly Happenings” newsletter that hotels can provide to their guests that lists weekly events occurring in Fort Collins. Leadership Team provided feedback on the document that she will share with the CVB. Deputy City Manager Mihelich reported on: 1. Meetings will occur with the neighborhood about the English Ranch Garden. Relocation of the garden to a more central location and more landscaping around the garden (such as evergreens) will be discussed with the neighborhood. 2. A recruiter has been hired for the Chief Sustainability Officer position. Leadership Planning Team Meeting December 8, 2014 Page 3 of 3 At the request of the LPT, City Attorney Daggett is working on proposed changes to Council Meeting Rules of Procedure, particularly around the amount of time given to speakers under “Citizen Participation.” City Attorney Daggett will work with Deputy City Manager Mihelich on drafting a memo that outlines suggested changes to the Land Use Code concerning City projects. This change would allow City Council to be more involved in City projects from the onset by eliminating the provision that City projects are appealable. City Manager Atteberry noted: 1. The City received the Peak level of designation from the Rocky Mountain Performance Excellence (RMPEx) Program. 2. National Public Service Recognition Week is May 3 – 9, 2015. In the past, the City has issued proclamations recognizing the accomplishments and contributions of government employees. Staff will determine how best to recognize employees during the 2015 event and make recommendations about Council involvement. 3. HR employee Amy Sharkey has accepted the position of HR Director for Gunnison County. We are truly appreciative of Amy’s 17 years of service to Fort Collins. Regarding items included in the Thursday December 4 packet: 1. General support was expressed for the North College Innovation Campus Concept (information included in Tom Leeson’s memo). City Manager Atteberry will follow-up with Councilmembers for additional feedback. 2. Staff is asked to provide a recommendation regarding the Social Host ordinance and an explanation outlining the impacts of that recommendation. 3. A letter was included from a citizen regarding a lamp post on West Vine. Staff is reviewing the concerns expressed about light pollution and the possible remedies. Mayor Pro Tem Horak reviewed a citizen’s concern about a provision in the Municipal Code around retail marijuana licensing and the limitations placed on business owners who may need a certain product but are not allowed to obtain it from a Fort Collins business (they must go to an out-of-town establishment). At the direction of the LPT, staff is asked to research the issue and provide a recommended Code amendment for Council’s consideration. Mayor Weitkunat reported: 1. She will not be present at next week’s LPT as she will be attending a meeting on Climate Preparedness. 2. Councilmember Campana’s request for the Fossil Ridge choir to sing the National Anthem at a Council meeting. Staff will look for an opportunity for this to occur at another City event. The discussion ended at 9:22 a.m.