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HomeMy WebLinkAboutMinutes - Read Before Packet - 11/4/2014 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - November 3, 2014City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 3, 2014 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Manager Kelly DiMartino, Interim City Attorney Carrie Daggett, and City Clerk Wanda Nelson met on Monday, November 3, and the following summarizes the discussions that began at 8:01 a.m. November 4 Regular Meeting As she did last week, Assistant City Attorney Jenny Lopez Filkins attended this portion of the meeting to answer questions regarding the position profile (Consent Agenda Item #13) for the City Attorney position. Mayor Pro Tem Horak suggested some changes to the position profile; an updated copy will be provided in tomorrow’s Read Before packet. Any additional questions about the profile can be directed to the Council Committee. The Board of Realtors submitted an official statement via email regarding Agenda Item #15 Transit- Oriented Development (TOD) Parking Study. Staff is asked to be prepared to respond to their suggestion for scaled offsets of AMI. The Leadership Team has concerns about proceeding with the November 18 item On-Campus Stadium Impacts Resolution; further Council discussion is needed, so On-Campus Stadium Resolution Direction will be added to the November 4 agenda under Other Business. Six Month Calendar Due to its urgent nature, the November 18 Agenda Item Temporary Winter Overflow Shelter has been moved to November 12 and will be considered as an emergency ordinance. Emergency ordinances require only one reading and are effective immediately. Two items were added to the November 18 meeting: 1. An amendment to the Board and Commission manual regarding periodic reviews. Staff is asked to present a resolution that would align the Boards and Commissions to the seven key Outcome Areas. Community and Neighborhood Livability would be the first area reviewed. Staff will send recommended changes to the Periodic Review Questionnaire to Council for their feedback. 2. A code amendment regarding the filing of election campaign reports. This proposed amendment came about as a result of the meeting with Councilmembers Overbeck and Cunniff Leadership Planning Team Meeting November 3, 2014 Page 2 of 3 and would permit the electronic filing of these reports. A Work Session to discuss other proposed changes to the election provisions will be scheduled. Discussion was held regarding the possibility of holding a half-day Saturday off-site session to discuss items related to sustainability: 1. Social Sustainability Strategic Plan 2. Panhandling 3. Economic Health Strategic Plan. Sarah Kane will be contacting Councilmembers to discuss their availability; December 6 has been suggested as a possible date for this session. The name of the December 9 Work Session Item on BOB 2.0 has been updated to Community Capital Improvement Program and Street Maintenance Program Tax Renewal Discussion. The purpose of the December 9 Work Session is for Council to give their final input on the project list in preparation for setting the ballot language on January 6. It was suggested that a resolution could be considered on December 16 that outlines the final project list to ensure that staff has clear direction on what to include in the proposed ballot language. City Manager Atteberry will be asking Council for feedback about this approach in his 1:1 meetings with them. Staff is asked to determine when On-Bill Financing will be formally discussed at a Regular Meeting. For now, this item has been added to the Unscheduled Items list. Staff is asked if the Utility Billing Transparency item (March 10) can be explained in a memo instead of having a Work Session discussion. Staff is asked to provide written information in advance regarding the RMI Business Update (January 13); after reviewing, Council may determine a Work Session is not required. Staff is asked to clarify the scope of the Police Resource Allocation Study (January 13) since it is happening following adoption of the 2015-2016 City Budget. Other Discussion Items: A meeting will be held tonight with the City Councils of Fort Collins and Loveland to discuss the Airport governance structure. City Manager Atteberry reported on: 1. The Mall Redevelopment Committee received updates on leasing, construction, and project waste. He will not be negotiating an extension of the date of the inclusionary housing ordinance with the developer, and will provide more detail in his 1:1’s with Councilmembers. 2. A ditch tour was held last week and attended by Councilmember Overbeck and interested citizens. City Council is asked to call City Manager Atteberry if additional information is requested. 3. He will be providing a memo to Council that asks for reconsideration of the budget offer (that was removed) for the assistant manager position for the Gardens on Spring Creek. Leadership Planning Team Meeting November 3, 2014 Page 3 of 3 Staff was commended for the MAX Revenue Service Update and the Central Area Plan memo. In the form of a SAR, staff is asked to address the concerns raised regarding the letter that was published in the October 30 Coloradoan about the Dead Celebrity Run. The concerns raised include the time of the event (held at twilight), the location (on Mountain Avenue), and the fact that homeowners couldn’t access their driveways. Staff is asked to review the policy regarding appointments to ditch company boards. A concern was raised regarding the lack of communication between board appointees and the City. The Mayor has been asked to participate in the President’s Task Force Announcement Ceremony in D.C. on November 17. The discussion ended at 9:33 a.m.