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HomeMy WebLinkAboutMinutes - Read Before Packet - 8/19/2014 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - August 18, 2014City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 18, 2014 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Managers Wendy Williams and Kelly DiMartino, Interim City Attorney Carrie Daggett, Assistant City Attorney Jenny Lopez-Filkins, and City Clerk Wanda Nelson met on Monday, August 18, and the following summarizes the discussions that began at 8:01 a.m. August 19 Regular Meeting Due to the large number of citizens expected to attend this meeting, staff has been asked to set up an “overflow room.” Assistant City Attorney Jenny Lopez-Filkins was present for the discussion on the next steps for hiring the City Attorney. Assistant City Manager DiMartino reported that staff has prepared a draft Request for Proposal (RFP) and draft position profile for the Council Committee’s consideration. Consent Agenda Item #14 permits the use of the City’s Car Barn to the Fire Museum Foundation for the restoration of historic fire equipment. The Foundation did have access to Car Barn previously; this resolution just formalizes the relationship. Council will be considering two ordinances relating to disposable bags. City Manager Atteberry stated that the City organization will be moving in a proactive way to reduce its use of disposable bags. Assistant City Manager Williams reported that the Landmark Preservation Commission (LPC) has expressed interest in being involved in the naming of the 31-acre Natural Area (Consent Agenda Item #22). Staff has been asked to notify the LPC when the Land Conservation and Stewardship Board will be discussing this item formally at a future meeting so that they can provide input. Consent Agenda Item #23 concerns the seventh amendment to the IGA with Timnath. City Manager Atteberry reported this amendment commits both parties to collaborate on discussions relative to development and land uses along the I-25 corridor. August 26 Skyview GID/Work Session The Skyview GID Meeting will be held in the Council Information Center (CIC) as a Work Session will be held immediately thereafter. Leadership Planning Team Meeting August 18, 2014 Page 2 of 3 The order of items for the Work Session will be: 1. Status Report on 2015-2016 Budget 2. 2014 Bicycle Master Plan Update 3. Midtown in Motion: College Avenue Transportation Study 4. West Central Area Plan Six Month Calendar Councilmember Overbeck attended Judge Lane’s “Special Agency Session” for citizens who receive illegal camping tickets and other violations. Staff is asked to coordinate a time with Judge Lane to present a staff report on the sessions at a future Council meeting. Two items will be added to the September 2 Regular Council Meeting: 1. An Ordinance Authorizing an Easement to Greeley for the Bellvue Pipeline Project; and 2. Resolution to Adopt the Recommendations of the Air Quality Advisory Board Regarding Comments on the Draft Air Permit for the Martin Marietta Materials Asphalt Plant. The Larimer Humane Society is requesting City Council support for their November tax initiative. A resolution will be considered at the September 16 Regular Council Meeting. The Fall Competitive Process scheduled for November 18 will be a Discussion Item (rather than on the Consent Agenda). Due to the weightiness of the items on the December 9 Work Session, staff has been asked to determine if the West Central Area Plan can be moved to the November 25 Work Session. Other Discussion Items: Assistant City Manager Williams reported that the Senior Center is seeing a lot of use by people of all ages. The partnership between Columbine Health and CU Health is going well as users are signing up for clinical appointments, massages, etc. Interim City Attorney Daggett has received inquiries from Councilmembers about the status of the COGA lawsuit. She will be providing a written update. Assistant City Manager DiMartino will be providing Council a copy of the draft Comcast Franchise Agreement in Thursday’s packet. Staff was asked to draft a Soapbox for Council’s consideration concerning the City’s approach to WNV. City Manager Atteberry will be meeting with County staff to discuss the next steps regarding both entities’ approach to WNV management efforts. Deputy City Manager Mihelich discussed a previous request for the City to modify the “U+2” ordinance to accommodate senior citizens who wish to reside together. City Manager Atteberry will be discussing this further in his 1:1’s with Councilmembers. A report was included in the August 14 Thursday packet regarding the community garden in English Ranch. As a result of the lessons learned with this garden, staff has created a process improvement whereby a community would apply for City assistance to develop a garden. City Manager Atteberry indicated that the Leadership Planning Team Meeting August 18, 2014 Page 3 of 3 recommended budget will include a line item for one community garden a year for the next two years. After that, it was suggested that a non-profit could run the gardens with the City partially funding the program. Mayor Pro Tem Horak reported that the Housing Authority connects families with a non-profit organization that teaches them how to garden, and this may be an approach that the City could use in the future. City Manager Atteberry reported on: 1. Councilmembers Cunniff and Overbeck have requested information on meetings held since May 7 with the Social Sustainability Office and providers regarding the issue of homelessness. The meetings held, dates, and attendees will be included in a “Read Before” memo. 2. He and several members of the Sustainability Department will be meeting with the editorial board of The Coloradoan to discuss homelessness in Fort Collins. 3. He received several emails from members of Council regarding smoking enforcement in downtown. Interim City Attorney Daggett will be looking into the matter and will follow-up with Council. 4. New West Fest was a very positive event and City Manager Atteberry will provide information regarding policing statistics. 5. The team working on the Urban Lab concept, a UniverCity Connections Initiative has been dealing with the railroad corridor and encroachment issues in downtown. It was suggested that their report be presented to the Futures Committee. 6. City Manager Atteberry sent a letter to Jim Mokler and Steve Shoflick indicating the City is not interested in pursuing their proposal to transfer their property (at Mulberry and I-25) from the Fort Collins Growth Management Area. 7. He is requesting Council’s feedback about the memo from Transfort regarding transit passes. Staff is asked to follow-up on these items: 1. It was suggested that if the WNV video is updated in the future, it include information about the development of the program over the past ten years. Information could be included on who pays for the program and the County’s role. 2. Cable 14 was asked to participate in the Mall tours to capture footage for future video updates. 3. A successful meeting was held with the Avery Park neighborhood. For future neighborhood meetings, staff is asked to have portable microphones as a back-up precaution. Mayor Pro Tem Horak will be touring the Woodward Trail with Traffic Engineer Joe Olson to discuss detour signage, overgrown landscaping obscuring signage, etc. He requested a press release to update the public as to when sections of the Woodward Trail will be re-opened. Staff was commended for the quality of work in the URA Annual Report. Council will be receiving more information in the form of a SAR regarding a letter from the Perennial Gardner and downtown parking meters. The discussion ended at 9:44 a.m.