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HomeMy WebLinkAboutMinutes - Mail Packet - 8/12/2014 - Memorandum From Wanda Nelson Re: Leadership Team Meeting - August 4, 2014City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: August 4, 2014 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Jeff Mihelich, Assistant City Managers Wendy Williams and Kelly DiMartino, Interim City Attorney Carrie Daggett, Assistant City Attorney Greg Tempel, and City Clerk Wanda Nelson met on Monday, August 4, and the following summarizes the discussions that began at 8:02 a.m. August 12 Work Session The order of items for the August 12 Work Session will be: 1. Possible Charter Amendments. 2. Climate Action Plan. 3. Natural Areas Master Plan. Regarding the discussion on possible Charter Amendments, City Clerk Nelson explained that most of the proposed changes deal with election issues. For example, staff is recommending that the Charter be amended to permit the City Manager to appoint an alternate hearing officer for petition challenges so that the City Clerk is not ruling on his/her previous decision. Interim City Attorney Daggett noted that staff is recommending a Charter Amendment to clarify that street lighting is a responsibility of the utility department. In the AIS, staff is asked to provide the costs for the street lighting program. A discussion will also be held on term limits for Councilmembers. August 19 Regular Meeting Assistant City Attorney Greg Tempel was present for the discussion on the next steps for hiring the City Attorney. For the August 19 meeting, Council will consider a resolution appointing a Council subcommittee to review the RFP’s received from recruitment firms, with the subcommittee’s recommendation going to Council for final selection. Included in the agenda materials will be a timeline of the activities involved in this hiring process. Staff is asked to prepare a new ordinance for the August 19 discussion on Disposable Bags. The ordinance will contain options that would provide additional instructions to businesses, direct City operations to utilize biodegradable refuse bags, and develop innovative awareness and conservation campaigns. If possible, staff is asked to have this ordinance available for the Thursday packet. Staff was commended for providing factual information at the community meeting held last week. For the discussion on the Naming Natural Area at Woodward, staff is asked to identify a possible plaza, pocket park, or spur that could be named after the Coy Hoffman family and would provide information Leadership Planning Team Meeting August 4, 2014 Page 2 of 3 about the historical importance of the area. It was suggested that the subcommittee could convene this week to discuss this suggestion, with an update being provided at the August 19 meeting. Six Month Calendar It was suggested that the September 16 Budget Public Hearing be moved to September 23 (due to the ICMA Conference being held September 14-17). City Manager Atteberry will be discussing this possibility with Councilmembers and, once a date has been determined, the City’s website will be updated with this information. In a short memo, staff is asked to describe the difference between the October 28 Work Session on the Climate Action Plan – Strategy Analysis and Scenario Alternatives and the December 9 Work Session Climate Action Plan – Scenario Analysis and Impact Assessment. Staff is asked to determine if the December 9 Work Session contains too many “weighty” items (BOB 2.0, West Central Area Plan, and Climate Action Plan) and therefore may need to be scaled back. The periodic review of boards and commissions did not occur earlier this year and was tentatively scheduled for February 24, 2015. However, it was suggested that, rather than hold periodic reviews by individual boards or commissions, a review be held of those boards or commissions whose particular responsibilities align within a particular Outcome, with Community and Neighborhood Livability being the first review. In a short memo, staff is asked to provide an update on the next steps for improving the effectiveness of the board and commission system and include the materials that were provided in July. Changes would be reviewed by Council sometime in the fall of 2015 to evaluate their effectiveness. Staff is asked to add to the Six Month Calendar the specific date in January Council will be considering the ordinance referring the renewal of the quarter cent community capital improvement and street maintenance program tax to the April 2015 ballot. Other Discussion Items: City Clerk Nelson reported on: 1. The remand hearing for the Summit Parking Garage is September 4, 2014 at 6:00 p.m. 2. A new trend in marijuana licensing whereby businesses are maintaining both their medical and retail marijuana licenses but only selling retail marijuana. Staff is meeting to discuss how this trend would impact Fort Collins. Interim City Attorney Daggett reported on: 1. She will be working with the Ethics Review Board on possible changes to the Municipal Code. 2. An update on public access to Council email will be provided. 3. She will follow-up on the request for a review of the staffing in the City Attorney’s Office. Assistant City Manager DiMartino reported on: 1. The first draft of the franchise agreement is going to Comcast this week for their feedback. 2. Staff’s appreciation of the employee picnic last week and the volunteers who cooked. Leadership Planning Team Meeting August 4, 2014 Page 3 of 3 City Manager Atteberry reported on: 1. Council has expressed interest in exploring the possibility of an intern. Assistant City Manager DiMartino is currently working with CSU on other intern possibilities and will fold this request into that effort. 2. A couple of mosquitos infected with WNV have been collected in traps in southeast Fort Collins. 3. Staff will be providing more structure to the program that gives Transit passes to non-profit providers. 4. He will be meeting 1:1 with Councilmembers to discuss two hotel proposals in the downtown area. Staff is asked to explore the possibility of Councilmembers attending meetings electronically. Kudos was given to staff for their efforts in the Neighborhood Night Out events being held on Tuesday night. Staff was commended for the sidewalk prioritization model provided to Council. In the form of a SAR, staff is asked to address a complaint about the amount of trash around the property at the Grove. Council has been receiving emails about a petition effort for a pool on the south end of town. The discussion ended at 9:53 a.m.