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HomeMy WebLinkAboutMinutes - Read Before Packet - 3/18/2014 - Memorandum From Wanda Nelson Re: Leadership Planning Team (Lpt) Meeting March 17, 2014City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: March 17, 2014 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Diane Jones, Assistant City Manager Wendy Williams, City Attorney Steve Roy, and City Clerk Wanda Nelson, met on Monday, March 17, and the following summarizes the discussions that began at 8:05 a.m. March 18 Regular Meeting The second reading of the ordinance for the Kechter Farm Annexation and Zoning (Consent Agenda Item #2) will be postponed until April 1 to allow time for the final plan to be approved by Larimer County. Representatives from PRPA (Barb Zar, Government and External Affairs Office, and Brad Decker, Strategic Planning Manager) will appear under “Staff Reports” to invite the community to a Listening Session on March 27 to gather the thoughts and preferences of citizens regarding future electricity resource alternatives. Under Councilmember Reports, Council will report about the National League of Cities conference that was held last week. Kudos were given to Legislative Policy Manager Dan Weinheimer for his help in making meeting arrangements. It was suggested that it would be helpful next year to have pre- meetings with Council attendees to discuss who will take the lead on specific issues, what meetings should be attended, etc. Regarding items relating to the Fort Collins-Loveland Airport (Agenda Item#14), staff is asked to provide the following information in a “Read Before” memo: 1. Why are funds being spent on an intern? 2. How will the grant funds be spent? Staff was commended for the outreach conducted in connection with Agenda Item #15 Feeding Our Community Ourselves lease. The ordinance contains three options for Council’s consideration regarding hours of operation. Assistant City Manager Williams stated a new procedure has been put into place whereby community outreach will occur when a lease involves a tenant who plans retail activities on the premises. City Clerk Nelson reported that staff has received phone calls from citizens requesting information about Ordinance No. 041, 2014 (Agenda Item #16). Specifically, interested persons are calling to confirm that the ordinance allows the establishment of new marijuana cultivation businesses that are not tied to an Leadership Planning Team Meeting March 17, 2014 Page 2 of 3 existing medical or retail marijuana business. Staff has been asked to resend the options regarding cultivation centers to Council in the “Read Before” packet. If Councilmembers elect to regulate (vs. ban) personal growing in multi-family residences, the intent is to proceed with the second reading of the ordinances as approved by Council, providing some time to implement the retail ordinances, and have staff conduct potential research and return later with proposed regulations. City Manager Atteberry stated he has heard a lot of support for Agenda Item #17 Sunday Service for MAX. City Attorney Roy will keep Council apprised of the costs associated with Agenda Item #18 Retention of a Consultant to Recommend Studies to Determine the Impacts of Hydraulic Fracturing. Staff was commended for the new practices being implemented for the Regional Road Impact Fee (Agenda Item #19): 1. Changes to the fee will be brought forward for Council’s review in December. 2. PDT will review the fee every three years. 3. The County will provide a “City-specific” CIP reflecting the benefit district to the City. Due to the number of Regular Agenda Items on March 18, the Work Session items (West Nile Management Plan and KFCG Annual Report) will be moved to March 25. March 25 Work Session This Work Session will begin at 4:00 p.m. at the Lincoln Center. The agenda for this Work Session will be: 1. Strategic Plan Review Details. Due to the amount of time Council spent discussing the Plan in February, it is anticipated that this discussion will take less time. 2. 2013 Citizen Survey. The consultant who conducted the survey will provide more information and insights about the results. 3. West Nile Virus Management Plan. Members of the Technical Advisory Committee (TAC) will be attending this portion of the Work Session. Staff was commended for the Triple Bottom Line analysis conducted on this item. 4. KFCG 2013 Annual Report. It was suggested that future reports could be given as a “show” that could be televised multiple times on Cable 14. Six Month Calendar The discussion on amending the Appeal’s Process scheduled for April 1 has been moved to May 6 to permit more time for citizens to better understand the proposed changes. This request came in an email to City Leaders from the Board of Realtors. Due to the number of questions that have been raised about the Merchant Regulation Ordinance for Disposal Bags, it was requested that this item be moved to the May 13 Work Session. Some of the questions include: 1. Why does this ordinance only apply to grocery stores? 2. What is the definition of a grocer? 3. How will the collected proceeds be spent? Leadership Planning Team Meeting March 17, 2014 Page 3 of 3 City Manager Atteberry is getting briefed on the June 24 Work Session item Police Resource Allocation Study and will provide an update to Council. Other Discussion Items: Deputy City Manager Jones stated that the League of Women Voters has rescheduled their Cross Currents (panel discussion) regarding the stadium from March 27 to April 24. The Mayor is planning to participate on the panel. City Manager Atteberry reported on the following: 1. Assistant City Manager Kelly DiMartino will start attending the LPT meetings as part of the transition between Deputy City Manager Jones’ retirement at the end of March and the new Deputy City Manager starting in early April. 2. Mr. Atteberry received a request from the Commission on Disability for $4000 to sponsor the 2014 Persons First Festival in September. Staff will bring forward a recommendation for a process to address these types of requests in the future. 3. In his 1:1’s with Councilmembers, Mr. Atteberry will be discussing the location of the Police Officer in Council Chambers on Tuesday nights and how this relates to safety. 4. There are a lot of online subscribers to the General Fund Monthly Financial Report and the City Manager’s Report. It was suggested that additional graphics could be used to illustrate the information and the location of some activities. 5. Staff is working on addressing a number of concerns raised about the asphalt plant. City staff attended the County’s administrative meeting and the County has asked the City to comment on the draft permit. The issue relates to air quality and the emissions released by the asphalt plant as well as sources of other emissions in our air shed. Staff is asked to write a memo that outlines the contributing sources of emissions (such as cars, oil and gas activities, etc.) to air quality and the percentages each represents as contributing to the air quality issues. 6. To supplement the City’s policies on ethics, Mr. Atteberry is looking at tools to enhance the City’s ethics culture. Staff was commended for the West Central Neighborhood’s public engagement plan. City Council received emails about the demolition of the Button House at 711 Remington. Staff is asked to provide the following information to supplement the SAR: 1. What are the next steps? 2. What process improvements need to be made to ensure this doesn’t happen again, such as notifying nearby property owners of any change in development plans related to preserving historic structures? In the form of a SAR, staff is asked to outline the next steps for the Union Place agreement and what can be done to make the project viable. Staff is asked to provide a memo to Council on the status of potential improvements to the BAVA neighborhoods and next steps, including prioritizing the improvements. The discussion ended at 9:56 a.m.