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HomeMy WebLinkAboutMinutes - Read Before Packet - 3/4/2014 - Memorandum From Wanda Nelson Re: Leadership Planning Team (Lpt) Meeting - March 3City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: March 3, 2014 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Diane Jones, Assistant City Manager Wendy Williams, City Attorney Steve Roy, and City Clerk Wanda Nelson, met on Monday, March 3, and the following summarizes the discussions that began at 8:06 a.m. March 4 URA/Regular Meeting The order for the evening will be: 1. Open Regular City Council meeting at 6:00 p.m. 2. Call Regular meeting to order. 3. Roll call. 4. City Manager agenda review. 5. Citizen Participation. 6. Citizen Participation follow-up. 7. Adjourn Regular Meeting to URA Meeting. 8. Open URA Meeting and proceed with URA Agenda. 9. Adjourn URA Meeting to Regular Meeting. Continue Regular meeting. Due to Party Precinct Caucus Day events starting at 7:00 p.m., it was suggested that the Rules of Procedure for the Regular Meeting be suspended to permit citizens to speak about items on the agenda during Citizen Participation. Given the magnitude of issues on the agenda, the Rules of Procedure will be followed and citizens will be invited to speak about agenda items as they are addressed by Council, not during Citizen Participation; however, suspension of the Rules in these circumstances is a relevant topic for a future discussion. Staff is asked to send the meeting minutes from the URA Finance Committee when the “Revive Project Redevelopment Agreement” (URA Agenda Item #2) was discussed. The Finance Committee recommended that this item be brought forward for Council’s consideration. Staff was commended for the materials presented for Regular Meeting Consent Agenda Item #8 pertaining to Hoop Houses. It was suggested that the format used – listing the Problem Statement, Outreach, and Objectives – could become a template for other agenda items. The 2012 International Fire Code will be considered under Consent Agenda Item #9. In 2015, no personal fireworks will be permitted in the Poudre Valley Fire Protection District. Leadership Planning Team Meeting March 3, 2014 Page 2 of 4 City Council will consider Phase IV of the Southwest Enclave Annexation on the Consent Agenda (#11). This is the final action and last phase for this annexation. Staff is asked to include information about the Environmental Impact Statement (EIS) in the letter to our Congressional representatives and Resolution for Consent Agenda Item #13 concerning the I-25 Phase I Improvements. An amended letter and Resolution will be included in the “Read Before” packet. Staff was commended for the maps that were included in Agenda Item #14 West Central Neighborhoods Plan. In the staff presentation for Agenda Item #17 on recreational/retail marijuana, staff is asked to show a map of the current medical marijuana establishments, a map of the permitted zoning, and a map noting the location of the retail marijuana establishments in the County. It was discussed that Council has the option of continuing the temporary ban and adopting regulations that would become effective once the temporary ban expired. City Council is asked to contact City Attorney Roy if they contemplate suggesting other ideas for recreational/retail marijuana implementation. Six Month Calendar Two open houses have been held to discuss the lease to the FoCo café. At the March 18 Regular Meeting, staff is asked to present a recommendation and options for the hours that the café can be open to the public. The original request indicated the operating hours would be 11:00 a.m. – 2:00 p.m.; it was suggested other options could be 10:00 a.m. – 3:00 p.m. or no restriction on the hours. It was also suggested that a policy needs to be adopted that gives staff direction on how to proceed when there are unique and out of the ordinary situations regarding the leasing of City property that calls for a special review and/or a public outreach process. An update on the West Nile Virus Management Plan will be included in the Thursday packet. The Natural Resources Advisory Board sent a memo and sample proclamation to Council regarding the 50th Anniversary of the Landmark Federal Wilderness Act. City Clerk staff will work with the staff liaison to the NRAB to schedule the presentation of the proclamation. PRPA has been invited to attend the March 18 Regular Council meeting to provide an update on the Integrated Resource Plan (IRP). The IRP can be found on PRPA’s website by clicking here. Two URA Work Session items originally scheduled for February 25 will be held on April 15. Those items are: 1. Proposed parameters for Tax Increment Financing Assistance 2. Proposed new URA approach and Midtown Plan Amendment. Due to the CML Annual Conference being held June 17 – 20, the June 17 Regular Council meeting will be canceled. It was noted that the November 11 Work Session is Veteran’s Day. The topic for this Work Session is Yearly Evaluations of the City Manager, City Attorney, and Municipal Judge; staff will work with LPT to reschedule this meeting for another night. Leadership Planning Team Meeting March 3, 2014 Page 3 of 4 The formation of a Council ad hoc committee to name the Natural Area donated by Woodward will be discussed at the April 1 Regular Meeting. It was requested that a discussion occur at a future Council meeting to amend the policy pertaining to naming Natural Areas. This item has been added to the “Unscheduled Items” list. Other Discussion Items: City Clerk Nelson reported that a downtown business owner has requested that the City code be amended to allow for limited tastings of spirituous alcohol, similar to what is currently allowed for beer and wine tastings. It was requested that staff prepare a proposed code amendment for Council’s consideration at the May 20 Regular Meeting. Staff is asked to include information regarding the County’s regulations on alcohol tastings. Due to several openings on various boards and commissions, staff will begin recruiting for these openings. A meeting was held last week with members of boards and commissions to discuss ways citizen engagement could be improved. City Manager Atteberry requested that staff bring the feedback received from the board and commission members to the next Futures Committee meeting for a discussion. Once the Futures Committee has reviewed the responses, a meeting will be scheduled with the board and commission chairs to discuss the feedback from the Futures Committee. Assistant City Manager Williams reported staff contacted PRPA about the possibility of planting trees along the Power Trail. According to PRPA, Federal regulations prohibit the planting of trees along transmission lines. Staff will continue to explore if trees can be planted in certain isolated areas and the option of enhancing the tree canopy along the entire paved trail system, and will bring forward a BFO offer to fund this project. Deputy City Manager Jones reported on the mid-cycle funding request for the Integrated Recycling Center (IRC). A savings of approximately $300,000 would be achieved if both of the two phases of this project were done at the same time. It was suggested that a Work Session be scheduled to further discuss the IRC. Deputy City Manager Jones noted that the suggested dates for stadium visits to SMU did not work for all members of Council who expressed interest in site visits and additional dates will be explored. Additionally, staff is exploring videoconferencing capabilities for those members of Council who wish to interact with SMU or Tulane in that fashion. Deputy City Manager Jones also noted: 1. The League of Women Voters is holding a Cross Currents (panel discussion) on March 27 regarding the stadium. They have asked a representative from the City to participate on the panel. 2. Staff will be posting information online regarding the stadium. It was suggested that a timeline be included along with relevant staff memos and public meeting information. The memo included in last week’s Thursday packet will also be put on the website. 3. The Chamber of Commerce is requesting members attend the north I-25 Coalition meeting (March 5 at 6:30 pm) to support the expansion of I-25. Leadership Planning Team Meeting March 3, 2014 Page 4 of 4 City Manager Atteberry reported on: 1. Staff was asked to report the costs for Sunday service for Max. If service was offered in a limited way on Sundays, from May through December, the cost would be approximately $270,000. In 2015, the cost is projected to be $343,000. Staff will provide additional detail in a memo and Mr. Atteberry will be discussing this further. 2. Mr. Atteberry sent a note to Council regarding the Deputy City Manager recruitment. The recruitment process is progressing with the announcement of two finalists. 3. Mr. Atteberry sent a letter to Larimer County Manager Linda Hoffman requesting that the County engage with City staff to develop 1041 (the location of public facilities) regulations. Staff is asked to proactively review the agendas of the Regional Air Quality Council to identify issues and topics the City may wish to consider or provide feedback. PRPA is hosting a Listening Session on March 27 from 6 p.m. – 7 p.m. at PRPA. Positive feedback has been received regarding the State of the City address that was held last week at the Lincoln Center. The discussion ended at 9:57 a.m.