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HomeMy WebLinkAboutMemo - Read Before Packet - 11/26/2013 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting - November 25, 2013City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 25, 2013 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team (LPT) Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Diane Jones, City Attorney Steve Roy, and City Clerk Wanda Nelson met on Monday, November 25, and the following summarizes the discussions that began at 8:10 a.m. November 26 Adjourned Meeting/Work Session Dinner for City Council will be ready at 5:00 p.m. in the City Clerk’s Large Conference. The Adjourned Meeting will begin at 5:30 p.m. for the continuation of the yearly evaluations of the Municipal Judge, City Attorney, and City Manager. For the “Road to Zero Waste” plan, staff is asked to describe the projected benefits of this project. Additionally, staff is also asked to describe the implementation plan and the financial plan. Is this an item that should be reviewed by the Finance Committee? The second item on the Work Session pertains to retail and personal use of marijuana. Staff was commended for the chart of existing/pending medical marijuana centers included in the AIS. December 3 Regular Meeting On the Consent Agenda for Council’s consideration will be a proposed amendment to the Traffic Code. This amendment will address modifications and clarifications to infractions such as vehicle weight, flashing signals, etc. Also on the Consent Agenda will be a resolution defining the City’s contribution to the Poudre Fire Authority budget. Staff is asked to ensure that the proposed Revenue Allocation Formula is consistent with the budget. In his 1:1 meetings with members of Council, City Manager Atteberry will be discussing the bargaining agreement with the Fraternal Order of Police. This item will appear on the Consent Agenda. Leadership Planning Team Meeting November 25, 2013 Page 2 of 4 A resolution acknowledging the support of retrofitting rail tank cars carrying hazardous materials will be included on the Consent Agenda for Council’s consideration. If approved, this resolution would echo the support of the National Transportation Safety Board’s recommendation requiring railroads retrofit tank cars to address known safety defects and provide local governments more knowledge of the hazardous materials being transported through their communities. Six Month Calendar As noted previously for the Work Session on “Road to Zero Waste Project,” staff is asked to describe the implications for the 2015-16 budget for this project. The “Exterior Property Maintenance Code” has been removed from the December 17 Regular Meeting Agenda and may be rescheduled once Council has received and reviewed materials provided by staff (from last week’s LPT Minutes: “The “Exterior Property Maintenance Codes” discussion may be delayed. An opinion paper will be forthcoming from the City Attorney’s office and a determination about whether or not to postpone will be considered once Council has had a chance to review the paper). A discussion was held regarding the Smoking in Public Places ordinance that was passed last week at the November 19 Regular Meeting. It was suggested that staff prepare an ordinance now that prohibits smoking on patios in the right-of-way, and phase-in patios on private property in the next six to twelve months. The “2013 Flood After Action Report” will be presented at the January 28 Work Session. The LPT is requesting that the joint meeting with the Poudre Valley Fire Protection Board scheduled for February 11 be moved to another date so that it can be held in the Board’s conference room. Staff will work on a date that works for both the Council and the Board. The second Work Session on Retail Marijuana is scheduled for February 11. Staff is asked to schedule the “Smoking Ordinance Expansion Options” (presently scheduled for April 8) closer to February 11 due to the similarities of the topics. Members of Council may be attending the National League of Cities Annual Conference from March 8 – 12, 2014. Depending upon the number of Councilmembers out of town, the Work Session and URA Work Session on March 11 may need to be rescheduled. For the Work Session item “KFCG 2013 Annual Report,” staff is asked to describe the benefits received as a result of this program. What outcomes has it helped achieve? Leadership Planning Team Meeting November 25, 2013 Page 3 of 4 Other Discussion Items: City Clerk Nelson pointed out that City Code Section 2-30(c) requires that “the title of any ordinance placed on the consent calendar shall be read prior to action by the City Council on the consent calendar,” and staff is suggesting deleting this requirement. The LPT requested that an ordinance be brought forward on an upcoming Consent Agenda to eliminate this portion of Section 2-30. Deputy City Manager Jones showed a rendering of a mural proposed by Art in Public Places for the Nix Farm Office Building. The mural will be of Bobcat Ridge, Mahoney Park. City Manager Atteberry reported on the following: • Staff is meeting this week with Feeding Our Community Ourselves, Inc. to discuss their possible lease of the Hasting Oil Property. • The City Manager’s Office is sending a letter to Special Districts to request a meeting in the near term. The purpose of the meeting is to build relationships, provide updates on URA activities, and obtain a better context of URA financing impacts on Special Districts. • Assistant City Manager Wendy Williams will meet with the Executive Director of the Library District to discuss the possibility of the City collecting impact fees for library capital projects. • A new IGA will be presented for Council’s consideration regarding the Regional Road Impact Fee. This Fee was adopted in 2000 and has since expired. • For the 2015-16 Budget, staff will be preparing an offer for a document management system that will track contracts, milestones, expiry dates, etc. • Mayor Weitkunat and City Manager Atteberry visited with Jonathan Lotz of AMD to discuss the many qualities that make Fort Collins a great community. Other items discussed include Old Town, microbreweries, and transportation to/from the airport. • City Manager Atteberry is requesting that Council provide comments regarding his recent memorandum on the CSU stadium and the possible need to bring in a consultant who has been involved in building stadiums in other communities. Mayor Weitkunat, Mayor Pro Tem Horak, and City Manager Atteberry will be meeting with Tony Frank, the Chancellor, and another member of the board to discuss the stadium. It was suggested that the City and CSU host a public meeting (similar to the meeting held at the Lincoln Center for oil and gas issues) to encourage neighborhood involvement and receive community feedback. • City Manager Atteberry will be meeting with The Coloradoan regarding the front page article on Sunday, November 24 entitled, “Records Peek Behind City’s Closed Doors.” • Staff will be forwarding the results (in January or February) of a survey conducted by the Larimer County Health District. Survey recipients were asked to weigh in on several questions regarding West Nile Virus. • In his 1:1’s with members of Council, City Manager Atteberry will be discussing the possibility of funding trails using the tax renewal. Leadership Planning Team Meeting November 25, 2013 Page 4 of 4 At a recent Fort Collins-Loveland Airport Steering Committee meeting, a joint meeting in January between the Fort Collins City Council and the Loveland City Council was raised. Staff is asked to work on possible dates and bring back options for the LPT’s consideration. The City Attorney’s Office will be sending a memo to Council regarding the moratorium on hydraulic fracturing. Due to the emails received from citizens in southeast Fort Collins regarding trails, the LPT suggested that an open house be held to provide information on the planning, funding, and building of new trails within the community. The discussion ended at 10:22 a.m.