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HomeMy WebLinkAboutMinutes - Read Before Packet - 11/12/2013 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting � November 12, 2013City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: November 12, 2013 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Diane Jones, Assistant City Manager Wendy Williams, City Attorney Steve Roy, City Clerk Wanda Nelson, and Graduate Management Assistant Pam Weir met on Tuesday, November 12, and the following summarizes the discussions that began at 7:37 a.m. November 12 Adjourned Meeting The purpose of this meeting is for City Council to conduct the yearly evaluations of the Municipal Judge, City Attorney, and City Manager. A resolution outlining new procedures for the performance review process will be presented for Council’s consideration in January. The resolution will reflect additional Council input and is intended to allow more flexibility in how the evaluations are conducted. November 19 Regular Meeting In the Agenda Item Summary (AIS), staff is asked to describe the public outreach process relating to the smoking in public areas. This ordinance will be placed on the agenda as a discussion item. Due to the number of agencies included and the dollar amount involved, staff is asked to include the 2013 Fall Competitive Process on the agenda as a discussion item. The Finance Committee has reviewed the proposed resolution that adopts the updated City debt policy and revenue policy. City Council will consider a motion to adjourn this meeting to November 26 for the continuation of the yearly evaluations of the Municipal Judge, City Attorney, and City Manager. Six Month Calendar The regulation of recreational marijuana in public parks and on front porches will be a part of the discussion at the Work Session on November 26 regarding retail marijuana. Leadership Planning Team Meeting November 12, 2013 Page 2 of 3 Phase 2 of Exterior Property Maintenance Codes will be discussed at the Regular Meeting on December 17. Staff is asked to send a report on the community outreach conducted and community feedback before the materials are distributed for the regular Council meeting. Two items will be added to the “Unscheduled” portion of the Calendar: 1. City Flood Response After Action Review, and 2. Friendship City with San Cristobal (what transpired, what are the next steps). Other Discussion Items: City Clerk Nelson noted staff will continue to work on the options discussed at last week’s Council retreat regarding Board and Commission function and structure. Mayor Pro Tem Horak volunteered to participate in these efforts. City Manager Atteberry will send a letter to the Boards and Commissions outlining the next steps. Assistant City Manager Williams will have a map available in Thursday’s packet that outlines where Council offices could be located within each district. Deputy City Manager Jones stated that additional signage has been installed at the Senior Center during the remodel to help visitors locate the entrance. Staff is working with volunteers to add shuttle service during peak hours. Additionally, the contractor is considering adding an entrance to the west side of the facility to direct the fitness traffic to park on that side of the center during construction. City Manager Atteberry had a phone conversation with Sam Mamet, Director of CML, about how and if the City of Fort Collins can work with CML on URA legislation. City Manager Atteberry reported that it is Council’s preference to place the continuation of the tax renewal on the April 2015 ballot. City Manager Atteberry met with the owners of ReSource. As a result of the construction on north College, the owners have decided to close their business and sell the building. They have expressed great interest in staying in Fort Collins. Staff will explore how ReSource and other similar businesses fit the City’s long-range strategy for handling recycling, re-using, and re- purposing materials. Staff is asked to respond to a request from Marilyn Marks for correspondence related to HB 13- 1303 (Voter Access and Modernization). The City of Fort Collins will participate in a discussion on train horn noise at the National League of Cities Conference. Mayor Pro Tem Horak and City Manager Atteberry will be involved in those discussions. Leadership Planning Team Meeting November 12, 2013 Page 3 of 3 City Attorney Roy was recently asked by Councilmember Cunniff if Council dinners must be posted as public meetings. A memo will be forthcoming to Council on this matter. Mayor Pro Tem Horak suggested that we continue to explore different governing structures for both the URA and the URA Finance Committee. For example, different members of Council could be appointed to the URA Finance Committee than are currently serving on the City Council Finance Committee. Additionally, meeting with the other taxing entities would be beneficial and help determine how those entities wish to be consulted. Mayor Pro Tem requested when new City facilities are being planned that consideration be given if library services can be co-located in the new facility. Mayor Weitkunat received a Presidential appointment to the Climate Preparedness and Resiliency Task Force. The organizational meeting will be held December 10 in D.C. and staff is working on background and resource materials for the Mayor for that meeting. Graduate Management Assistant Pam Weir described her experience assisting Estes Park with their flood impact mitigation efforts. One noteworthy observation was how the town and the community came together on efforts to keep the morale up. The discussion ended at 9:34 a.m.