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HomeMy WebLinkAboutMemo - Read Before Packet - 5/7/2013 - Memorandum From Wanda Nelson Re: Leadership Planning Team Meeting Minutes - May 6, 2013City Clerk 300 LaPorte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6515 970.221-6295 - fax fcgov.com/cityclerk MEMORANDUM DATE: May 6, 2013 TO: Mayor and Councilmembers FROM: Wanda Nelson, City Clerk RE: Leadership Planning Team Meeting Mayor Karen Weitkunat, Mayor Pro Tem Gerry Horak, City Manager Darin Atteberry, Deputy City Manager Diane Jones, Assistant City Manager Wendy Williams, City Attorney Steve Roy, City Clerk Wanda Nelson, Deputy City Clerk Rita Harris, and Management Intern Kelly Unger met on Monday, May 6, and the following summarizes the discussions that began at 8:03 a.m. May 7 Regular Meeting Agenda item #18 concerns the vested rights between the City and Horsetooth Development, LLC. There is an error on page one of the Agenda Item Summary (AIS) regarding the applicant’s expenditures – rather than the stated $122 million, the figure should be $12 million. An amended AIS will be prepared for the “Read Before” folder. Council liaison appointments will be made under agenda item #19. These appointments were discussed at the Council retreat and a resolution will be prepared that includes the pending appointments. Four reports will be given under “Staff Reports:” 1. Platte River Power Authority (PRPA) 2012 Annual Report Update; 2. Good News Item: Colorado Solar Energy Industry Association Award for the Sunshot Program; 3. Good News Item: Fort Collins Designation as “Tree City” for 35 years; 4. May 8 th Oil and Gas Community Forum at the Lincoln Center. An appeal of the administrative hearing officer decision of the Project Development Plan at 621 South Meldrum is being heard by Council under agenda item #27. The appellant will be given twenty minutes to present their case, followed by twenty minutes for the applicant’s presentation. Ten minutes will then be allotted for each side (starting with the appellant) to present their rebuttals. This “20/20/10/10” format is the customary format for appeals. Leadership Planning Team Meeting May 6, 2013 Page 2 of 3 Due to a declared conflict of interest, Mayor Weitkunat excuses herself from all discussions related to the Foothills Mall project. Mayor Pro Tem Horak will lead the discussion at the Council meeting tomorrow evening. At the request of Council, staff met with various groups to provide and gather information regarding the redevelopment of Foothills Mall. Staff has been asked to provide a summary of these meetings, associated news articles, and recent emails received for inclusion in tomorrow’s “Read Before” folder. Regarding Attachment #2 to agenda Item #28 (resolution approving the Foothills Mall agreement), staff is asked to identify the recommendations (if any) that are in the proposed agreement related to enhancing environmental sustainability. Staff has been asked to provide a revised resolution for agenda item #31 (a resolution regarding cooperation and partnership with Larimer County). A “whereas” clause will be added that acknowledges the increased pressures on Larimer County for funding services and the cash flow issues they are experiencing (for example, from the fact that the Jail Tax will soon be expiring). Another “whereas” clause will also reference that other municipalities and districts that are impacted by this development. Items relating to the bond refunding for the North College Avenue Project (Council agenda item #32 and URA agenda item #11) will be postponed and discussed in the Council Finance Committee/URA Finance Committee prior to scheduling the item for Council and URA action. May 14 Work Session Based on the discussion at the City Council retreat on May 4, the item regarding “Urban Agriculture” may need to be postponed so that additional information can be provided on community gardens, crop yields, and potential partnerships with CSU and other entities. Revising the Master Covenant of the affordable housing units in the Provincetowne Condominium development will be a second topic of discussion. Due to the Affordable Housing Board’s (AHB) interest in commenting on this item, it was suggested that the Council Liaison (Lisa Poppaw) meet with them to bring forward their questions and concerns. Representatives from the Board are welcome to attend the Work Session and answer questions Council may have of them. A URA Work Session is scheduled to provide a program overview. Six Month Calendar The May 21 meeting of the URA to discuss Policy and Procedure Amendments will be postponed to another date. Leadership Planning Team Meeting May 6, 2013 Page 3 of 3 An annual update to the Land Use Code (LUC) is being considered on July 2. Staff is asked to schedule a Work Session if any of the items are considered complex or potentially controversial. Staff has been asked to schedule Work Sessions for the following two items on the Calendar: Capital Expansion Fees and Exterior Property Maintenance Codes. The event “Neighborhood Night Out” will be scheduled for Tuesday, August 6, to coincide with the National event. A tentative hold will be placed on Wednesday, August 7 as a possible date for a Council meeting if one is deemed necessary. On a case-by-case basis, appeals and meetings of the URA can be scheduled on another day of the week, depending on the length of the item or the number of items on a Council agenda. Other Discussion Items City Attorney Roy noted that a possible amendment to the Code may be warranted to address the procedure for the introduction of new information during land use appeals. It was requested that attachments be more prominently referenced in Agenda Item Summaries (AIS’s) (such as bolded) to enable the reader to identify them more easily. The appointments to the URA Finance Committee can be finalized at the next meeting of the URA Board. A draft report was submitted this morning by Julie Novak, facilitator for the Council retreat. It is anticipated that the report will be in the Tuesday “Read Before” folder. The meeting adjourned at 9:33 a.m.